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Min - City Council - 2002 - 03/07 - RegularALLEN CITY COUNCIL REGULAR MEETING MARCH 7, 2002 Present: Stephen Terrell, Mayor Councilmembers: Melissa Owen, Mayor Pro Tem Debbie Stout Richard Buchanan Bill Petty Susan Bartlemay Kenneth Folk City Staff: Peter H. Vargas, City Manager Judy Morrison, City Secretary David Dodd, Assistant City Attorney Call to Order and Announce a Quorum is Present With a quorum of the Councilmembers present, the Regular Meeting of the Allen City Council was called to order by Mayor Terrell at 7:16 p.m. on Thursday, March 7, 2002, in the Council Chambers of the Allen City Hall, Allen Civic Plaza, 305 Century Parkway, Allen, Texas. Items discussed in the preceding workshop included. • Briefing Regarding the Water and Sewer Rate Study. Pledee of Alleitiance Public Recoenition 1. Citizens' Comments. 2. Presentation of Proclamations from the Office of the Mayor. • Presentation of a Proclamation to Craig Gillis, Fire Marshal, on behalf of the Allen Fire Department, Proclaiming the Week of March 3-9, 2002, as Severe Weather Awareness Week. ///��� • �Presentation of a Proclamation to Herb Miller, Purchasing Manager, on behalf of the Purchasing � Division, Proclaiming the Month of March 2002 as Purchasing Month. • Presentation of a Proclamation to Steve Massey, Director of Community Services, Donna Kliewer, Recycling/Solid Waste/HHW Coordinator, and the Keep Allen Beautiful Board Proclaiming the Month of March 2002 as Adopt-a-Highwgv Month. ALLEN CITY COUNCIL REGULAR MEETING MARCH 7, 2002 PAGE 2 3. Presentation of Plaques to Adopt -a -Highway Groups by the City Council, Donna Kliewer, Recycling/Solid Waste/HHW Coordinator and the Keep Allen Beautiful Board. Consent Aeenda MOTION: Upon a motion made by Councilmember Stout and a second by Councilmember Petty, the Council voted seven (7) for and none (0) opposed to approve and adopt the consent agenda as follows. 4. Approve Minutes of the February 21, 2002, Regular Meeting. 5. Adopt a Resolution Approving the Use of the Proceeds of Collin County Housing Finance Corporation Single Family Mortgage Revenue Bonds. RESOLUTION NO. 2031-3-02(R): A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF ALLEN, COLLIN COUNTY, TEXAS, APPROVING THE USE OF THE PROCEEDS OF COLLIN COUNTY HOUSING FINANCE CORPORATION SINGLE FAMILY MORTGAGE REVENUE BONDS, SERIES 2002 IN THE CITY, AND RESOLVING OTHER MATTERS IN CONNECTION THEREWITH; AND PROVIDING AN EFFECTIVE DATE. 6, Authorize Execution of Contracts with COPTIC Communications, Inc. in the Amount of $19,809 for Voice and Data Outside Plant Cabling and LANtek Communications, Inc. in the Amount of $26,124.82 for Voice and Data Inside Plant Cabling for the new Central Fire Station and the Renovation of the Police Building. Council authorized the City Manager to execute the contracts with the lowest and best bidders, COPTIC Communications, Inc. in the amount of $19,809 for Voice and Data Outside Plant Cabling and LANtek Communications, Inc in the amount of $26,124.82 for Voice and Data Inside Plant Cabling for the new Central Fire Station and the renovation of the Police Building 7. Accept Resignations from Mr. Jeff McGregor and Mr. Ross Obermeyer and Declare Vacancies in Place Nos. 3 and 4, Respectively, of the Planning and Zoning Commission. The motion carried. Reeular Agenda CONTINUED ITEM: Continue the Public Hearing and Adopt an Ordinance Establishing Zoning on 2123 Acres of Land Being 203 Acres for R-5 Residential, 523 Acres for R-6 Residential, 393 Acres for R-7 Residential, 93 Acres for TH-Townhome, 533 Acres for MF -18 Multi -family, and 383 Acres for CC -Corridor Commercial on Property Located West of US 75 and South of Stacy Road. Mayor Terrell stated that the public hearing was still open and asked for anyone speaking either for or against the request to do so. MOTION: Upon a motion made by Councilmember Bartlemay and a second by Councilmember Buchanan, the Council voted seven (7) for and none (0) opposed to continue the public hearing ALLEN CITY COUNCIL REGULAR MEETING MARCH 7, 2002 PAGE and consideration of the item to the regular meeting of April 4, 2002, to allow staff sufficient El time to complete the detailed analysis requested by Council. The motion carried. 9. CONTINUED ITEM: Continue the Public Hearing Concerning the Allen Streetscape Image Study. Mayor Terrell stated that the public hearing was still open and asked for anyone speaking either for or against the request to do so. With no one speaking, Mayor Terrell closed the public hearing. MOTION: Upon a motion made by Mayor Pro Tem Owen and a second by Councilmember Fulk, the Council voted seven (7) for and none (0) opposed to accept the Allen Streetscape Image Study prepared by the MESA Design Group, and to direct staff to incorporate provisions of the Study into the update of the Comprehensive Plan, to recommend changes in the Allen Land Development Code which may be required to implement the Study, to suggest conformance with the Study in new development, to implement the elements of the Study in City projects, and to reserve any judgment on the design of gateway features on US 75 pending additional public discussion. The motion carted. 10. Award Bid and Authorize Execution of a Contract with Dean Electric, Inc., the Lowest and Best Bidder, in the Amount of $5,995,710.18 for the Construction and Development of Celebration Park, Phase I. MOTION: Upon a motion made by Councdmember Bartlemay and a second by Mayor Pro Tem Owen, the Council voted seven (7) for and none (0) opposed to authorize the City Manager to execute a contract with Dean Electric, Inc., the lowest and best bidder, for an amount not to exceed $5,995,710.18 for the construction and development of Celebration Park, Phase I. The motion carred. 11. Adopt a Resolution Ordering a Special Election to be Held on May 4, 2002, in Response to a Petition from the Fire Fighters' Association and Police Officers' Association Requesting a Vote of the Citizens Relative to the Adoption or Rejection of the Civil Service Law. Firefighter/Paramedic Robert Richards, spoke on behalf of the Allen Professional Firefighters Association and the Allen Police Officers' Association, in support of this item. Sergeant Rick Edwards, Sergeant Chris Blackburn, Corporal Cheryl Quillin, Sergeant L C Dodson, Investigator Robert Hemmenway, and Investigator Jim Laramore spoke in opposition to this item stating that the Police Officers' Association did not represent the majority of the members of the department. They expressed concern over the need for civil service at this time and that civil service tends to keep unfit officers employed rather than ensuring that the most capable person is promoted and employed. The officers also expressed a concern that civil service could lead to morale problems within the department. Police Captain Billy Myrick did not speak but wished to record his opposition to this item. RESOLUTION NO. 2032-3RESOLUTION NO. 2032-3-02 1: A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF ALLEN, COLLIN COUNTY, TEXAS, ORDERING A SPECIAL ELECTION TO BE HELD ON MAY 4, 2002, IN RESPONSE TO A PETITION FROM THE FIRE FIGHTERS' ASSOCIATION I I ALLEN CITY COUNCIL REGULAR MEETING MARCH 7, 2002 PAGE AND POLICE OFFICERS' ASSOCIATION REQUESTING A VOTE OF THE CITIZENS RELATIVE TO THE ADOPTION OR REJECTION OF THE CIVIL SERVICE LAW; DESIGNATING LOCATION OF POLLING PLACE; ORDERING NOTICES OF ELECTION TO BE GIVEN AS PRESCRIBED BY LAW IN CONNECTION WITH SUCH ELECTION; AND PROVIDING AN EFFECTIVE DATE. MOTION: Upon a motion made by Councilmember Bartlemay and a second by Mayor Pro Tem Owen, the Council voted seven (7) for and none (0) opposed to adopt Resolution No. 2032-3-02(R) as previously captioned. The motion carried. 12. Consider Appointments to Fill Vacancies on the Planning and Zoning Commission. MOTION: Upon a motion made by Councilmember Stout and a second by Councilmember Bartlemay, the Council voted seven (7) for and none (0) opposed to approve the interview Committee's recommendations for appointments to fill the following vacancies on the Planning and Zoning Commission: Expiration Date Place No 3 - Gary Stocker September 30, 2003 Place No 4 - Danon Culbertson September 30, 2004 The motion carried. Council mandated that all Planning and Zoning Commission appointees receive training within the first year of their term of office. Council also requested that current board members of all boards be considered for future vacancies on the Planning and Zoning Commission, Other Business 13. Calendar. • March 8—VIP Grand Opening of Smithsonian Exhibit/7:30 p.m./Allen Public Library • March 9-Apnl 14—Smithsoman ExhibulListening to the Prairie: Farming in Nature's Image/Allen Public Library • March I"unday Sounds Concert/John Wynn, Guitarist/2:00 p.m./Library • March 20—Last Day Candidates may file Application for Place on Ballot • April 5—City of Allen's First Annual Food Affair/5:30-8:30 p m./Downtown Allen • April 17 -April 30—Early Voting for May 4 Election • April 20—Great American Trash-Off/8:00 a.m.-1'00 p in /Watters Road at Ramtree Circle • May 4 -Election Day • May 9—Official Canvass of Election Returns 14. Items of Interest. Executive Session The Executive Session was not held 15. Reconvene and Consider Action on Items Discussed during Executive Session. ALLEN CITY COUNCIL REGULAR MEETING MARCH 7, 2002 A PAGES MOTION: Upon a motion made by Mayor Pro Tem Owen and a second by Counctlmember Stout, the Council voted seven (7) for and none (0) opposed to adjourn the regular session of the Allen City Council at 8:45 p.m. on Thursday, Much 7, 2002. The motion carried. These minutes approved on the 21" day of March, 2002 ATTEST: Juftly Mo son, CMC/AAE, CITY SECRETARY I APPROVED: Stephen Terrell, MAYOR