Min - City Council - 2002 - 04/04 - RegularALLEN CITY COUNCIL
REGULAR MEETING
APRIL 4, 2002
Present:
Stephen Terrell, Mayor
Councilmembers:
Melissa Owen, Mayor Pro Tem
Debbie Stout
Richard Buchanan
Bill Petty
Susan Bartlemay
Kenneth Fulk
City Staff:
With a quorum of the Councilmembers present, the Regular Meeting of the Allen City Council was called to
order by Mayor Terrell at 7:02 p.m. on Thursday, April 4, 2002, in the Council Chambers of the Allen City
Hall, Allen Civic Plaza, 305 Century Parkway, Allen, Texas. Items discussed in the preceding workshop
included:
• Presentation Regarding the Master Plan for Phase II Improvements to Allen Station Park
• Briefing Regarding North Texas Municipal Water District (NTMWD) Board Appointment
Pledge of Allegiance
Public Recognition
Citizens' Comments.
Presentation of Awards and Certificates of Appreciation to the Household Hazardous Waste
Art Contest Award Winners in Conjunction with the Keep Allen Beautiful Board.
3. Presentation of Proclamations from the Office of the Mayor.
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Peter H. Vargas, City Manager
Judy Morrison, City Secretary
Peter G. Smith, Attorney
Call to Order and Announce a Ouorum is Present
With a quorum of the Councilmembers present, the Regular Meeting of the Allen City Council was called to
order by Mayor Terrell at 7:02 p.m. on Thursday, April 4, 2002, in the Council Chambers of the Allen City
Hall, Allen Civic Plaza, 305 Century Parkway, Allen, Texas. Items discussed in the preceding workshop
included:
• Presentation Regarding the Master Plan for Phase II Improvements to Allen Station Park
• Briefing Regarding North Texas Municipal Water District (NTMWD) Board Appointment
Pledge of Allegiance
Public Recognition
Citizens' Comments.
Presentation of Awards and Certificates of Appreciation to the Household Hazardous Waste
Art Contest Award Winners in Conjunction with the Keep Allen Beautiful Board.
3. Presentation of Proclamations from the Office of the Mayor.
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ALLEN CITY COUNCIL
REGULAR MEETING
APRIL 4, 2002
PAGE
• Presentation of a Proclamation to Bret McCullough, Chief Building Official, on behalf of the
Building and Code Department, Proclaiming April 7-13, 2002, as International Building Safety
Week.
• Presentation of a Proclamation to Corporal Cheryl Qudhn and the Public Safety Communication
Technicians of the Allen Police Department, Proclaiming April 14-20, 2002, as National
Telecommunicators' Week.
• Presentation of a Proclamation to City Secretary Judy Morrison, Assistant City Secretary Shelley
George, and Administrative Secretary Kay Drescher, Proclaiming April 28 -May 4, 2002, as
Municipal Clerks Week.
• Presentation of a Proclamation to Nada Elias, Community Education Coordinator, Turning Point
Rape Crisis Center, Proclaiming April 2002 as Sexual Assault Awareness Month.
• Presentation of a Proclamation to Susie Hall, Kathy Bumgardner, and Jana Kirkham, Local
Representatives of TOUGHLOVEO International, Proclaiming April 2002 as TOUGHLOVE®
PROGRAMS AGAINST VIOLENCE Month
Consent Aeenda
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MOTION: Upon a motion made by Councilmember Bartlem ty and a second by Councilmember Stout,
the Council voted seven (7) for and none (0) opposed to approve and adopt the consent
L agenda as follows:
4. Approve Minutes of the March 21, 2002, Regular Meeting.
5. Adopt an Ordinance Adopting and Enacting Supplement No. 14 to the Code of Ordinances for
the City of Allen.
ORDINANCE NO. 20354-02: AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF
ALLEN, COLLIN COUNTY, TEXAS, ADOPTING SUPPLEMENT NUMBER 14 TO THE CODE
OF ORDINANCES; PROVIDING FOR THE PRINTING THEREOF, AUTHENTICATION BY
THE MAYOR AND ATTESTATION BY THE CITY SECRETARY; PROVIDING A REPEAL OF
CERTAIN ORDINANCES; PROVIDING EXCEPTIONS TO REPEAL, PROVIDING A PENALTY
FOR SUCH VIOLATION THEREOF, AND PROVIDING AN EFFECTIVE DATE.
6. Adopt an Ordinance Changing the Name of CR 196 in its Entirety to Chelsea Boulevard.
ORDINANCE NO. 2036-4-02: AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF
ALLEN, COLLIN COUNTY, TEXAS, CHANGING THE NAME OF C.R. 196 IN ITS ENTIRETY
TO CHELSEA BOULEVARD AS DESCRIBED ON EXHIBIT "A", PROVIDING FOR A
SEVERABILITY CLAUSE; PROVIDING FOR A REPEALING CLAUSE; AND PROVIDING
FOR AN EFFECTIVE DATE
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ALLEN CITY COUNCIL
REGULAR MEETING
APRIL 4, 2002 PAGE 3
7. Adopt a Resolution Authorizing the State to Sell a 0.1535 Acre Tract of Land to the Abutting
Landowners, Allen Economic Development Corporation, as the Subject Tract is no Longer
Needed for Use by Citizens as a Road or for other Public Purpose.
RESOLUTION NO. 2037-4-02(Rl: A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF
ALLEN, COLLIN COUNTY, TEXAS, APPROVING THE PROPOSAL TO SELL CERTAIN
RIGHT-OF-WAY BY THE TEXAS DEPARTMENT OF TRANSPORTATION TO THE ALLEN
ECONOMIC DEVELOPMENT CORPORATION; AND PROVIDING AN EFFECTIVE DATE.
8. Adopt a Resolution Designating Three Acres of Parkland at Celebration Park as Permanent
Open Space per the Requirements of a $500,000 Grant Partially Supported by the Texas Parks
and Wildlife Departments Assistance Program.
RESOLUTION NO. 2038-4-02tA1: A RESOLUTION OF THE CITY COUNCIL OF THE CITY
OF ALLEN, COLLIN COUNTY, TEXAS, DEDICATING THREE (3) ACRES OF WOODED
PARKLAND IN CELEBRATION PARK AS OPEN SPACE FOR PERPETUITY, AS REQUIRED
BY THE TEXAS PARKS AND WILDLIFE DEPARTMENT; AUTHORIZING THE MAYOR AND
CITY MANAGER TO EXECUTE A GRANT AGREEMENT WITH THE TEXAS PARKS AND
WILDLIFE DEPARTMENT, REPEALING ALL RESOLUTIONS IN CONFLICT, PROVIDING A
SEVERABILITY CLAUSE; AND PROVIDING AN EFFECTIVE DATE,
9. Award Bid and Authorize Execution of a Contract with S & W Construction, Inc., the Lowest
and Best Bidder, for the Construction of the Allen Heritage Center in the Amount of $421,977.
Council authorized the City Manager to execute a contract with S & W Construction, Inc., the
lowest, responsive, and responsible bidder, for the construction of the Allen Heritage Center for an
amount not to exceed $421,977
10. Authorize Execution of a Professional Services Contract with Haiti Zollars, Inc. for an Amount
not to Exceed $38,000 for the Design of Ash Drive Improvements Associated with the Allen
Heritage Center Development.
Council authorized the City Manager to execute a professional services contract with Hum Zollars,
Inc., the lowest and best bidder, for the design of Ash Drive improvements associated with the Allen
Heritage Center Development for an amount equal to the greater amount of either 10% of the actual -
construction -bid amount or $35,000 plus $3,000 in reimbursable expenses. The funding for this
portion of the project will come from uncommitted non -bond funds (Fund 390) that the City Council
allocated for Capital Projects during fiscal year 2002. A budget adjustment will be required to
program the funds for these professional services.
it. Award Bid and Authorize Execution of a Purchase Order to the Houston -Galveston Area
Council of Governments for the Purchase of Seven Vehicles for the Parks and Recreation
Department for Maintaining and Managing City of Allen Park Property and Facilities for an
Amount not to Exceed $141,045.70.
Council authorized the City Manager to issue a Purchase Order to the Houston -Galveston Area
Council of Governments for an amount not to exceed $141,045.70 for the purchase of seven vehicles
ALLEN CITY COUNCIL
REGULAR MEETING
APRIL 4, 2002
PAGE
for the Parks and Recreation Department for maintaining and managing City of Allen park property
and facilities.
12. Award Bid and Authorize the Purchase of System Furniture, Freestanding Furniture, Seating,
Filing Equipment, and Related Support Services from Haworth, Inc. in an Amount not to
Exceed $150,000 for the Police Building Expansion Project.
Council authorized the City Manager to purchase system furniture, freestanding furniture, seating,
filing equipment, and related support services from Haworth, Inc., the lowest and best bidder, for the
Police Building Expansion project for an amount not to exceed $150,000.
13. Award Bid and Authorize Execution of a Contract with GST Public Safety Supply, the Lowest
and Best Bidder, for a Two Year Period with an Option to Renew for Three One -Year Periods
for an Annual Amount of $52,578 for Police Uniforms, Supplies and Equipment.
Council authorized the City Manager to execute a two-year contract with an option to renew for three
one-year periods with GST Public Supply of Grand Prairie, Texas, the lowest and best bidder, for
police uniforms, supplies, and equipment for an annual amount not to exceed $52,578.
14. Award Bid and Authorize Execution of a Contract with Craig Olden, Inc., the Lowest and Best
Bidder, for an Amount of $248,746 for Construction Improvements and Landscaping of the
Old Stone Dam and Establish a Project Budget at 5320,000.
Council authorized the City Manager to execute a contract with Craig Olden, Inc., the lowest and
best bidder, for construction improvements and landscaping of the Old Stone Dam for an amount not
to exceed $248,746 and to establish a project budget at $320,000. The proposed budget breakdown
for this project is as follows:
Project Cost Project Funding
Proposed
Engineering
$49,955 CDC
$220,000
$7,500 Non -Bond Unallocated (N]39999)
$100,000
-Archaeological
Construction
$248,746
Ad/Le al/Misc
$200
Contingency
$13,599
TOTAL
$320,000 TOTAL
$320,000
15. Authorize Execution of a Temporary Utility License for Oncor Electric Delivery Company
(formerly TXU) to Install Overhead Electric Utilities along Exchange Parkway from US 75 to
just West of Comanche Drive and Across US 75 along the North Property Line of the Chelsea
Premium Outlet Mall.
Council authorized the City Manager to execute a temporary utility license for Oncor Electric
Delivery Company to install overhead electric utilities along Exchange Parkway from US 75 to just
west of Comanche Drive and across US 75 along the north property line of the Chelsea Premium
Outlet Mall.
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ALLEN CITY COUNCIL
REGULAR MEETING
APRIL 4, 2002 PAGE 5
16. Receive the Summary of Property Tax Collections as of January 2002.
The motion carred.
Regular Agenda
17. CONTINUED ITEM: Continue Public Hearing and Adopt an Ordinance Establishing Zoning
on 212± Acres of Land Being 20± Acres for R-5 Residential, 52± Acres for R-6 Residential, 39±
Acres for R-7 Residential, 9± Acres for TH-Townhome, 53± Acres for MF -18 Multi -family, and
38± Acres for CC -Corridor Commercial on Property Located West of US 75 and South of
Stacy Road.
MOTION: Upon a motion made by Councilmember Bartlemay and a second by Councilmember Petty,
the Council voted seven (7) for and none (0) opposed to remove this item from the table.
The motion carred
Mayor Terrell stated that the public hearing was still open and asked for anyone speaking either for
or against the request to do so.
With no one speaking, Mayor Terrell closed the public heating.
The proponent requested this item be withdrawn.
18. Adopt a Resolution Authorizing the Parks and Recreation Director to Set Fees for Market
Driven Recreation Activities that include Class Registration, Athletic Programs, and Special
Events.
RESOLUTION NO. 20394-02tR1: A RESOLUTION OF THE CITY COUNCIL OF THE CITY
OF ALLEN, COLLIN COUNTY, TEXAS, ESTABLISHING FEES FOR THE USE OF JOE
FARMER RECREATION CENTER, DON RODENBAUGH NATATORIUM, THE ALLEN
SENIOR CENTER AND OTHER PARK AND RECREATION FACILITY FEES; PROVIDING A
REPEALING CLAUSE; AND PROVIDING AN EFFECTIVE DATE.
MOTION: Upon a motion made by Councilmember Fulk and a second by Councilmember Stout, the
Council voted seven (7) for and none (0) opposed to adopt Resolution No. 2039-4-02(R) as
previously captioned allowing the Parks and Recreation Director to set fees for market driven
recreation activities after review and approval of the Parks and Recreation Board. The
motion carried.
19. Consider an Appointment to Fill the Vacancy on the Allen Economic Development
Corporation.
MOTION: Upon a motion made by Councilmember Buchanan and a second by Councilmember Petty,
the Council voted seven (7) for and none (0) opposed to appoint Maxine Sweet to fill the
unexpired term in Place 4 of the Allen Economic Development Corporation and to set a term
expiration date of September 30, 2004 The motion carried.
ALLEN CITY COUNCIL
REGULAR MEETING
APRIL 4, 2002 PAGE 6
Other Business
20. Calendar.
• March 9 -April 14 Smithsonian Exhibit/Listening to the Prairie Farming in Nature's
!mage/Allen Public Library
• April I1—Community Planning Workshop/6:30 p.m./Economic Development, CBD, and Public
Safety/Council Chambers
•
April 17-Apnl 30—Early Voting for May 4 Election
• April 20—Great American Trash-Off/8:00 a.m.-1:00 p.m /Waiters Road at Raintree Circle
• April 27—Grand Opening of new Central Fire Station and Retirement Party for Chief Gentry/10
a.m. - Noon
• May 4—Election Day
• May 9—Official Canvass of Election Returns
• May 9 --Community Planning Workshop/Community Facilities Services
• May 13—Tentative TRIAD Meeting
• June—New schedule for Council meeting dates goes into effect/2nd & 4th Tuesdays/June 11 and
June 25
• June 13 --Community Planning Workshop/630 p.m./Summary/Council Chambers
• June 20-23—TCMA (Texas City Managers Association) Conference/San Antonio
• June 29—Allen USA/Allen Station Park
• August 16-18—Budget Workshop/Tanglewood on Texoma
• October 16-19—TML (Texas Municipal League) Conference/Ft. Worth
21. Items of Interest.
Executive Session
The Executive Session was not held.
22. Reconvene and Consider Action on Items Discussed during Executive Session.
MOTION: Upon a motion made by Mayor Pro Tem Owen and a second by Councdmember Stout, the
Council voted seven (7) for and none (0) opposed to adjourn the regular session of the Allen
City Council at 7:37 p.m. on Thursday, April 4, 2002. The motion carred.
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ALLEN CITY COUNCIL
REGULAR MEETING
APRIL 4, 2002
These minutes approved on the 18' day of April, 2002.
0401 9W
Jud�ri , CMC/AAE, CITY SECRETARY
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APPROVED:
Stephen Terrell, MAYOR
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