Min - City Council - 2002 - 05/02 - RegularALLEN CITY COUNCIL
REGULAR MEETING
MAY 2, 2002
Present:
Stephen Terrell, Mayor
Councilmembers:
Melissa Owen, Mayor Pro Tem
Debbie Stout
Richard Buchanan
Bill Petty
Susan Bartlemay
Kenneth Fulk
City Staft:
Peter H. Vargas, City Manager
Judy Morrison, City Secretary
Peter G. Smith, Attorney
Call to Order and Announce a Ouorum is Present
With a quorum of the Councilmembers present, the Regular Meeting of the Allen City Council was called to
order by Mayor Terrell at 7:06 p.m. on Thursday, May 2, 2002, in the Council Chambers of the Allen City
Hall, Allen Civic Plaza, 305 Century Parkway, Allen, Texas. Items discussed in the preceding workshop
included:
• Briefing Regarding the Proposed Central Library and Civic Auditorium
Pledee of Alleeiance
Public Recoenition
1. Citizens' Comments.
• Mr. Robert Richards, First Vice President of the Professional Firefighters' Association,
expressed that the Association's commitment of excellence will remain whether the civil service
proposition passes or not.
• Mr. Dave Noble, representative of Trammell Crow, thanked the Council for attending the
dedication of the Historic Dam and expressed appreciation for the efforts of City staff and the
Mayor.
• Police Chief Bill Rushing introduced the Police Chaplain Dale Gregonew
ALLEN CITY COUNCIL
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• Don Horton, Director of Parks and Recreation, introduced new employee, Tony Hill, Recreation
Services Manager for the Parks Department.
2. Presentation of Plaques -of -Appreciation to Ms. Debra Siefert, former Allen Arts Alliance
Board Member and Mr. Jeff Gough, former Community Development Corporation Board
Member.
3. Presentation of Proclamations from the Office of the Mayor.
• Presentation of a Proclamation to Officer Vikki Francis, Animal Control Supervisor, on behalf of
the Animal Control Department, Proclaiming May 5-11, 2002, as National Pet Week.
• Presentation of a Proclamation to Officer Vikki Francis, Animal Control Supervisor, on behalf of
the Animal Control Department, Proclaiming May 19-25, 2002, as Bite Prevention Week.
• Presentation of a Proclamation on behalf of the Police Department. Proclaiming May 12-18,
2002, as National Police Memorial Week.
4. Presentation of 2002 Community Credit Union Scholarships to Ms. Erin Geoffroy and Ms.
Katie Rasmussen.
5. Recognition of Students by the Keep Allen Beautiful Board for their Beautification or
Environmental Awareness and a Briefing by Steve Massey, Director of Community Services,
Regarding the June 6o Keep Allen Beautiful Corporate Challenge Clean -Up Event.
E • Ms. Andrea Grbarac, Bolin Elementary School, 1" Place in the National Arbor Day Poster
Contest
• Eagle Scout Liberty Francis of Troop 224
• Eagle Scout Chase Johnson of Troop 261
• Eagle Scout David Swanson of Troop 223
• Eagle Scout Kenny Lohman of Troop 740
• Eagle Scout Steven Folk of Troop 328
Consent Aeenda
MOTION: Upon a motion made by Mayor Pro Tem Owen and a second by Councilmember Stout, the
Council voted seven (7) for and none (0) opposed to approve and adopt the consent agenda
as follows:
Approve Minutes of the April 18, 2002, Regular Meeting.
Adopt a Resolution Authorizing Intervention in Gas Utilities Docket 9292 at the Railroad
Commission, Authorizing Participation in a Steering Committee with other Cities Served by
TXU and Requiring Reimbursement from TXU Lone Star Pipeline of Cities' Reasonable Rate
Case Expenses.
RESOLUTION NO. 2042-5-02(R): A RESOLUTION OF THE CITY COUNCIL OF THE CITY
OF ALLEN, COLLIN COUNTY, TEXAS, AUTHORIZING INTERVENTION IN GAS UTILITIES
DOCKET 9292 AT THE RAILROAD COMMISSION; AUTHORIZING PARTICIPATION IN A
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STEERING COMMITTEE WITH OTHER CITIES SERVED BY TXU AND REQUHUNG
REIMBURSEMENT FROM TXU LONE STAR PIPELINE OF CITIES' REASONABLE RATE
CASE EXPENSES: AND PROVIDING AN EFFECTIVE DATE.
8. Award Bid and Authorize a Construction Contract to Rycon, Inc., the Lowest and Best Bidder,
for an Amount not to Exceed $600,206 for the Construction of the Various Alley
Rehabilitations Project and Reestablish a Project Budget at $700,000.
Council authorized the City Manager to execute a contract with Rycon, Inc., the lowest and best
bidder, to construct various alley rehabilitation projects for an amount not to exceed $600,206 and to
reestablish a project budget of $700,000.
9. Authorize Execution of a Professional Services Contract with Clark Condon Associates, Inc.
for an Amount of $435,000 for the Design of Allen Station Park Phase H Improvements and to
Set the Design Budget at $591,550.
Council authorized the City Manager to execute a contract with Clark Condon Associates, Inc. for an
amount of $435,000 for Phase 11 of Allen Station Park and set the design budget at $591,550.
10. Authorize Execution of a Contract with Fernando and Darlene Rodriguez for the Purchase of
Property on Coats Drive for the Proposed Central Library and Civic Auditorium.
Council authorized the City Manager to execute a contract with Fernando and Darlene Rodriguez, Jr.
for the purchase of approximately one acre of property located on Coats Drive in the amount of
$143,497 for the location of the new central library and civic auditorium.
11. Authorize Approval of a Change Order Reestablishing the Project Budget at 5435,754 for the
Thoroughfare Lighting Installations for Alma Drive, Exchange Parkway, Stacy Road, and
Watters Road to Include Lighting for Bethany Drive from Big Bend Drive to Malone Road.
12. Authorize Approval to Apply for the Universal Hiring Program 2002 Grant through the United
States Department of Justice -Office of Community Oriented Police Services.
13. Receive the Quarterly Financial Report for the Period Ending March 31, 2002.
14. Receive the Quarterly Investment Report for Period Ending March 31, 2002.
15. Receive the Summary of Property Tax Collections as of February 2002 and March 2002.
The motion carried.
16. Accept the 2000-2001 Comprehensive Annual Financial Report as Presented by Weaver and
Tidwell, L.L.P.
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MOTION: Upon a motion made by Councilmember Bartlemay and a second by Councilmember
Buchanan, the Council voted seven (7) for and none (0) opposed to accept the 2000-2001
Comprehensive Annual Financial Report. The motion carved.
17. Consider Approval of the Schematic Design and Development Plan by proforma architects,
Inc. for the Central Library and Civic Auditorium.
MOTION: Upon a motion made by Councilmember Falk and a second by Mayor Pro Tem Owen, the
Council voted seven (7) for and none (0) opposed to authorize the City Manager to approve
the proposed Schematic Design as presented by proforma architects, me for the Central
Library and Civic Auditorium. The motion carred.
18. Consider Appointments to Fill the Vacancies of Place No. 1 of the Allen Arts Alliance, and
Place No. 5 of the Community Development Corporation Board.
MOTION: Upon a motion made by Councilmember Stout and a second by Councilmember Buchanan,
the Council voted seven (7) for and none (0) opposed to approve the Board Interview
Committee's recommendation of Sylvia Lynn Moore for Place No. 1, Allen Arts Alliance,
term expiration date of September 30, 2003, and Riclurd Kessler for Place No. 5,
Community Development Corporation, term expiration date of September 30, 2003. The
motion carred.
19. Calendar.
• May 4—Election Day
• May 9—Official Canvass of Election Retums/6:00 p.m./Council Chambers
• May 13—TRIAD Meeting/6:00 p.m./Allen Public Library Meeting Room
• May 27—City Offices Closed in Observance of Memorial Day
• June 11 and 25—Council Meeting Dates for June
20. Items of Interest
Executive Session
The Executive Session was not held.
21. Reconvene and Consider Action on Items Discussed during Executive Session.
Adjourn
MOTION: Upon a motion made by Mayor Pro Tem Owen and a second by Councilmember Stout, the
Council voted seven (7) for and none (0) opposed to adjourn the regular session of the Allen
{ City Council at 8:12 p.m. on Thursday, May 2, 2002. The motion carred
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ALLEN CITY COUNCIL
REGULAR MEETING
MAY 2, 2002
IThese nurtures approved on the 16' day of May, 2002.
APPROVED:
Stephen Terrell, MAYOR
V40YDF.11 lA
Judorriddn, CMC/AAE, CITY SECRETARY
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