Min - City Council - 2002 - 08/16 - WorkshopALLEN CITY COUNCIL/STAFF
FY 2002-2003 BUDGET WORKSHOP
TANGLEWOOD ON LAKE TEXOMA
POTTSBORO,TEXAS
AUGUST 16, 17, AND 18, 2002
Present:
Stephen Terrell, Mayor
Councilmembers:
Kenneth Fulk, Mayor Pro Tem
Debbie Stout
Ross Obermeyer
Bill Petty
Susan Bartlemay
Jeff McGregor
City Staff:
Peter H. Vargas, City Manager
Shelli Siemer, Assistant to the City Manager
Judy Morrison, City Secretary
Bret McCullough, Chief Building Official
Stephen Massey, Community Services Director
Jimmy Knipp, Community Services Superintendent
Chansse Resume, Economic Development Executive Director
John Baumgartner, Engineering Director
Kevin Hammeke, Finance Director
Joanne Stoehr, Accounting Manager
Patricia Featherston, Budget Analyst
Laci Culbert, Accountant
Bill Hawley, Fire Chief
Craig Gillis, Fire Marshall
Mike Hagood, Assistant Fire Chief
Laura Morrow, Human Resources Director
Sid Hudson, Information Technology Manager
Barbara Buehler, Library Director
Don Horton, Director of Parks and Recreation
Tim Dentler, Assistant Director of Parks and Recreation
Manna Sukup, Planning Director
Bill Rushing, Police Chief
Mike Stephens, Assistant Police Chief
Ken Myers, Police Officer
Katherine Poteet, Public Information Officer
Mark Kaufman, Video Production Specialist
C Crispin Lawrence, Administration Intern
Guest:
Dr. Gail Amon, Consultant
Rollie Waters, Consultant, The Waters Group
11
ALLENCITY COUNCIL
WORKSHOP SESSION
AUGUST 16, 17, AND 18, 2002
FRIDAY, AUGUST 16, 2002
PAGE
1:00 o.m. - 5:00 P.M.
The Allen City Council convened the FY 2002-2003 Budget Workshop Session at 1:05 p.m. on Friday,
August 16, 2002, in the Harbour Room of Tanglewood on Lake Texoma, Pottsboro, Texas. Mayor Pro Tem
Kenneth Folk called the meeting to order and announced a quomm was present.
1:05 p.m. — 5:00 p in. Team Building — Dr. Gail Arnett
The Budget Workshop Session was recessed at 4:35 p.m. on Friday. August 16, 2002
SATURDAY, AUGUST 17.2002 8:30 a.m. - 5:00 P.
The Allen City Council reconvened the FY 2002-2003 Budget Workshop Session at 8:35 a.m. on
Saturday, August 17, 2002, in the Harbour Room of Tanglewood on Lake Texoma, Pottsboro, Texas Mayor Pro
Tem Kenneth Fulk reconvened the meeting to order and announced a quorum was present.
830 a.m — 9,00 a.m Overview of Budgets.
• Peter H Vargas, City Manager
The following City Staff department heads presented their proposed department operations,
accomplishments, goals and objectives, and budget items for FY 2002-2003 and discussed them with the City
Council:
9:00 a.m. — 1030 a.m. Department Presentation.
• Don Horton, Parks and Recreation Director
10:30 a.m. — 10:45 a.m. Break.
10:45 a.m. — Noon Department Presentations.
• Bill Rushing, Chief of Police
• Bill Hawley, Fire Chief
Noon — 1:00 p.m. Lunch, Tanglewood Dining Room.
1.00 p.m. — 1.30 p.m. City Communications.
Katherine Poteet, Public Information Officer
1.30 p.m. - 2:00 p.m. Economic Development and Hotel/Motel Fund
• Chansse Reaume, Director
2:00 p.m. - 3:30 p.m. Capital Improvement Program (CIP).
• John Baumgartner, Director of Engineering
• Don Horton, Director of Parks and Recreation
• Barbara Buehler, Library Director
3:30 p.m. — 3:45 p.m Break
3:45 p.m. — 5:00 p.m. Solid Waste Fund Update.
• Steve Massey, Community Services Director
ALLEN CITY COUNCIL
WORKSHOP SESSION
AUGUST 16, 17, AND 18, 2002
PAGE
The Budget Workshop Session was recessed at 6:55 p.m. on Saturday. August 17, 2002.
SUNDAY, AUGUST 18, 2002 8:30 a.m. - 2:00 p.m.
The Allen City Council reconvened the FY 2002-2003 Budget Workshop Session at 8:45 a.m. on Sunday,
August 12, 2002, in the Harbour Room of Tanglewood on Lake Texoma, Pottsboro, Texas. Mayor Steve Terrell
reconvened the meeting to order and announced a quorum was present.
8:30 a.m. — 10:00 a.m. Question and Answer Session Regarding the Proposed Budget.
10:00 a.m. — 10:15 a.m. Break.
10 15 a.m. — Noon Review of Pay Plan and Market Conditions.
• Laum Morrow, Director of Human Resources
• The Waters Consulting Group
• Review Amended Policies and Procedures
Noon — 1:00 p.m. Lunch, Tanglewood Dining Room.
1:00 p.m. — 2:00 p.m. Wrap -Up,
EXECUTIVE SESSION: Legal, Section 551.071; Property, Section 551.072,
Personnel, Section 551 074.
As Authorized by Section 551 071 (2) of the Texas Government Code, this Meeting may
be Convened into Closed Executive Session for the Purpose of Seeking Confidential
Legal Advice from the City Attornev on any Agenda Item Listed Herein.
(Closed to Public as Provided in the Texas Government Code.)
• Other Items of Interest
2:00 p.m. Adloum.
Upon a motion made by Councilmember Stout and a second by Councilmember Petty, the FY 2002-2003 Budget
Workshop of the Allen City Council/Staff was adjourned at 2:15 p.m. on Sunday, August 18, 2002.
These minutes approved on the 27' day of August, 2002.
4\70_R411 sl 1A
Stephen Terrell, MAYOR
r, ATTEST:
Li
Ju orr; n, CMC/MMCA, CITY SECRETARY