Min - City Council - 2003 - 01/14 - RegularALLEN CITY COUNCIL
REGULAR MEETING
JANUARY 14, 2003
Present:
Stephen Terrell, Mayor
Councilmembers:
Kenneth Fulk, Mayor Pro Tem
Debbie Stout
Ross Obermeyer
Susan Bartlemay
Jeff McGregor
City Staff:
Peter H. Vargas, City Manager
Shelley B George, Acting City Secretary
Peter G. Smith, Attorney
Call to Order and Announce a Ouorum is Present
With a quorum of the Councilmembers present, the Regular Meeting of the Allen City Council was called to
order by Mayor Terrell at 7 15 p.m. on Tuesday, January 14, 2003, in the Council Chambers of the Allen City
Hall, Allen Civic Plaza, 305 Century Parkway, Allen, Texas. Items discussed in the preceding workshop
included.
• Briefing Regarding the Job Classification & Wage Study by The Waters Consulting Group, Inc.
A moment of silence was observed in remembrance of Councilmember Bill Petty
Pledee of Allesdance
Citizens' Comments.
• Council recognized Boy Scout Troup 223 for working on merit badges in citizenship.
Presentation of a Proclamation by the Office of the Mayor.
• Presentation of a Proclamation to Representatives of the Allen Chamber of Commerce, Allen
Philharmonic Symphony and the Foundation of Allen Schools Proclaiming January 18, 2003, as
Celebrate Aller! Day
ALLEN CITY COUNCIL
REGULAR MEETING
JANUARY 14, 2003 PAGE 2
IConsent Aeenda
MOTION: Upon a motion made by Councdmember Bartlemay and a second by Councdmember Stout,
the Council voted six (6) for and none (0) opposed to approve and adopt the consent agenda
as follows:
3. Adopt a Resolution Relating to the Duties and Responsibilities of the City Secretary.
RESOLUTION NO. 2127-1-03(R): A RESOLUTION OF THE CITY COUNCIL OF THE CITY
OF ALLEN, COLLIN COUNTY, TEXAS, RELATING TO THE DUTIES AND
RESPONSIBILITIES OF THE CITY SECRETARY; PROVIDING A REPEALING CLAUSE,
PROVIDING A SEVERABILITY CLAUSE; AND PROVIDING FOR AN EFFECTIVE DATE.
4. Adopt a Resolution Appointing Shelley B. George to Serve as Acting City Secretary until the
Appointment of a City Secretary.
RESOLUTION NO. 2128-1-03(R): A RESOLUTION OF THE CITY COUNCIL OF THE CITY
OF ALLEN, COLLIN COUNTY, TEXAS, DECLARING THE NEED TO APPOINT AN ACTING
CITY SECRETARY TO SERVE UNTIL THE APPOINTMENT OF A CITY SECRETARY;
APPOINTING SHELLEY B GEORGE TO SERVE AS ACTING CITY SECRETARY, PROVIDING
FOR A SEVERABILITY CLAUSE, PROVIDING FOR A REPEALING CLAUSE; AND
PROVIDING AN EFFECTIVE DATE.
5. Accept Resignation from Councilmember Bill Petty and Declare a Vacancy in Place No. 3 of the
Allen City Council.
6. Approve Minutes of the December 10, 2002, Regular Meeting.
7. Approve Minutes of the January 6, 2003, TRIAD Meeting of the City Council, Allen
Independent School District Board of Trustees, and the Chamber of Commerce Executive
Committee.
8. Adopt a Resolution Urging the 78" Texas Legislature to Adopt Initiatives to Preserve Texas Air
Quality, Enhance Public Health, and Promote Economic Prosperity.
RESOLUTION NO. 2129-1-03(R): A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF
ALLEN, COLLIN COUNTY, TEXAS, URGING THE 78TH TEXAS LEGISLATURE TO ADOPT
THE FOLLOWING INITIATIVES, IN PRIORITY ORDER, TO PRESERVE TEXAS AIR
QUALITY, ENHANCE PUBLIC HEALTH, AND PROMOTE ECONOMIC PROSPERITY; AND
PROVIDING AN EFFECTIVE DATE
9. Adopt a Resolution Approving an Agreement between the City of Allen and the Allen Heritage
Guild Establishing Responsibilities in the Initial Development and Continued Maintenance of
the Allen Historical Village Properties.
ALLEN CITY COUNCIL
REGULAR MEETING
JANUARY 14, 2003
PAGE
RESOLUTION NO. 2130-1-03(R): A RESOLUTION OF THE CITY COUNCIL OF THE CITY
OF ALLEN, COLLIN COUNTY, TEXAS, APPROVING THE TERMS AND CONDITIONS OF AN
AGREEMENT BY AND BETWEEN THE CITY OF ALLEN, TEXAS, AND THE ALLEN
HERITAGE GUILD, ESTABLISHING RESPONSIBILITIES FOR THE INITIAL DEVELOPMENT
AND CONTINUED MAINTENANCE OF THE ALLEN HISTORICAL VILLAGE;
AUTHORIZING ITS EXECUTION BY THE CITY MANAGER, AND PROVIDING AN
EFFECTIVE DATE.
10. Adopt a Resolution Authorizing the Approval of a Contract with the Texas State Library for a
Lone Star Libraries Grant.
RESOLUTION NO. 2131-1-03(R): A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF
ALLEN, COLLIN COUNTY, TEXAS, AUTHORIZING THE APPROVAL OF A CONTRACT
WITH THE TEXAS STATE LIBRARY FOR A LONE STAR LIBRARIES GRANT, AND
PROVIDING AN EFFECTIVE DATE.
11. Adopt a Resolution Authorizing the City to Apply for a Texas Parks and Wildlife Development
Grant.
RESOLUTION NO. 2132-1-03(R): A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF
ALLEN, COLLIN COUNTY, TEXAS, HEREINAFTER REFERRED TO AS "APPLICANT,"
DESIGNATING CERTAIN OFFICIALS AS BEING RESPONSIBLE FOR, ACTING FOR, AND ON
BEHALF OF THE "APPLICANT" IN DEALING WITH THE TEXAS PARKS AND WILDLIFE
DEPARTMENT, HERINAFTER REFERRED TO AS "DEPARTMENT," FOR THE PURPOSE OF
PARTICIPATING IN THE TEXAS RECREATION & PARKS ACCOUNT GRANT PROGRAM,
HEREINAFTER REFERRED TO AS THE "PROGRAM'% CERTIFYING THAT THE
"APPLICANT" IS ELIGIBLE TO RECEIVE PROGRAM ASSISTANCE; CERTIFYING THAT
THE "APPLICANT'S" MATCHING SHARE IS READILY AVAILABLE; AND DEDICATING THE
PROPOSED AMENITIES FOR PERMANENT PUBLIC PARK AND RECREATIONAL USES;
AND PROVIDING FOR AN EFFECTIVE DATE.
12. Rejection of all Bids Received for a Two -Year Contract for Street Light Maintenance.
13. Award Bid and Authorize Execution of a Professional Engineering Services Contract with
Built Zollars, Inc. for the Design of St. Mary Drive from Cedar Drive to Ash Drive.
Council authonzed the City Manager to execute a professional engineering services contract with
Hmtt Zollars, Inc. for an amount not to exceed $40,000 in connection with the design of St. Mary
Drive from Ash Drive to Cedar Drive.
14. Authorize Execution to Purchase a Gradall Excavator and a Loader/Backhoe through the
Houston -Galveston Area Council of Governments Cooperative Purchasing Program.
Council authorized the City Manager to purchase a Gradall Excavator and a loader backhoe through
the Houston -Galveston Area Council of Governments for an amount not to exceed $242,173 95.
ALLEN CITY COUNCIL
REGULAR MEETING
JANUARY 14, 2003 PAGE 4
15. Receive the Summary of Property Tax Collections as of November 2002.
The motion carried.
Regular Agenda
Other Business
16. Calendar.
• January 17—Employee Awards Dinner/Hilton Hilton hm/6 30 p in.
• January 18 — Celebrate Allen!/Renaissance Hotel/6:00 p.m.
• February 17-19 — Collin County Legislative Day in Austin
17. Items of Interest.
The regular session recessed at 7:20 p in.
Executive Session
In accordance with the Texas Government Code, Legal, Section 551071, Property, Section 551.072;
Personnel, Section 551.074; Staff Presentations, Section 551.075; the Allen City Council convened into
Executive Session at 7:30 p in. on Tuesday, January 14, 2003, in the Council Conference Room, Allen Civic
Plaza, 305 Century Parkway, Allen, Texas, in order to continue discussing matters pertaining to:
• Personnel–Pursuant to Section 551.074 of the Texas Government Code Regarding the Annual
Performance Review of the City Manager
• PersonnelPursuantto Section 551.074 of the Texas Government Code Regarding the Selection
Process for the City Secretary
The Executive Session adjourned at 9:20 p.m. on Tuesday, January 14, 2003.
18. Reconvene and Consider Action on Items Discussed during Executive Session.
The Allen City Council reconvened into regular session at 9:25 p.m. on Tuesday, January 14, 2003, in
the Council Chambers of the Allen City Hall. The following action was taken on items discussed
during Executive Session
MOTION: Upon a motion made by Mayor Pro Tem Falk and a second by Councilmember Obermeyey
the Council voted six (6) for and none (0) opposed to provide the City Manager with a 6.77%
merit increase in salary and $5,000 merit pay for the month of January, 2003. The motion
carried.
I
ALLEN CITY COUNCIL
REGULAR MEETING
JANUARY 14, 2003
PAGES
MOTION: Upon a motion made by Councilmember Stout and a second by Councilmember Bartletray,
the Council voted six (6) for and none (0) opposed to adloum the regular session of the Allen
City Council at 9'26 p in on Tuesday, January 14, 2003 The motion carried.
These minutes approved on the 28' day of January, 2003.
ATTEST:
CRETARY
Shelley B. George, CTING CITY
L
APPROVED:
T"'
Stephen Terrell, MAYOR