Min - City Council - 2003 - 02/25 - RegularALLEN CITY COUNCIL
REGULAR MEETING
FEBRUARY 25, 2003
Present:
Stephen Terrell, Mayor
Councilmembers:
Kenneth Full, Mayor Pro Tem
Debbie Stout
Ross Oberrneyer
Susan Bartlemay
Jeff McGregor
City Staff
Peter H. Vargas, City Manager
Shelley B George, City Secretary
IF Peter G. Smith, Attorney
Call to Order and Announce a Quorum is Present
With a quorum of the Councilmembers present, the Regular Meeting of the Allen City Council was called to
order by Mayor Terrell at 7 15 p.m. on Tuesday, February 25, 2003, in the Council Chambers of the Allen
City Hall, Allen Civic Plaza, 305 Century Parkway, Allen, Texas. Items discussed in the preceding workshop
included.
• Briefing Regarding the Neighborhood Park Master Plans for Story Park and Stacy Ridge
Neighborhood Park
• Briefing Regarding the Proposed Exterior Materials and Colors for the New Central Library
and Civic Auditorium
• Briefing Regarding the Streetscape Refinements and Implementation
• Briefing Regarding the Strategic Planning Session
1. Girl Scout Troop #0069 was not present due to the inclement weather.
2. Citizens' Comments.
• Council recognized Scouts William Casper and Chris McKenna from Boy Scout Troup 334 for
working on ment badges in citizenship.
ALLEN CITY COUNCIL
REGULAR MEETING
FEBRUARY 25, 2003 PAGE 2
3. Presentation by Mr. Greg Roemer, President and/or Mr. Robert Medigovich, Municipal
Coordinator with Community Waste Disposal, Inc. Regarding the CWD Annual Report for
2001.
• The presentation was cancelled due to the inclement weather.
4. Presentation of a Proclamation by the Office of the Mayor.
• Presentation of a Proclamation to Fire Chief Bill Hawley and Assistant Chief /Fire Marshal Craig
Gillis Proclaiming March 2-8, 2003, as Severe Weather Awareness Week.
MOTION: Upon a motion made by Councilmember Bartlemay and a second by Councilmember Stout,
the Council voted six (6) for and none (0) opposed to approve and adopt the consent agenda
as follows:
5. Approve Minutes of the February 11, 2003, Regular Meeting.
6. Adopt a Resolution Approving the "Draft Storm Water Management Program Summary"
Authorizing the Submission to Texas Commission of Environmental Quality (TCEQ) for the
National Pollution Discharge Elimination System (NPDES) Phase II Permit.
RESOLUTION NO. 2141-2-03(R): A RESOLUTION OF THE CITY COUNCIL OF THE CITY
OF ALLEN, COLLIN COUNTY, TEXAS. APPROVING THE ATTACHED STORM WATER
MANAGEMENT PROGRAM SUMMARY AND AUTHORIZING SUBMITTAL TO THE TEXAS
COMMISSION OF ENVIRONMENTAL QUALITY (TCEQ); AND PROVIDING FOR AN
EFFECTIVE DATE.
7. Award Bid and Authorize Execution of a One Year Contract with Ad -A -Staff Inc. (Primary)
and Robert Half Inc. dim Accountemps/Office Team (Alternate) with Two One -Year Options
to Renew for "As -Needed" Temporary Personnel Services for the City of Allen.
Council authorized the City Manager to execute an annual contract with Ad -A -Staff Inc. (primary)
and Robert Half Inc., dba Accountemps/Office Team (alternate) for as -needed temporary personnel
services for various departments in the estimated annual expenditure of $40,000 with two one-year
options to renew.
S. Award Bid and Authorize Execution of a One Year Contract with GT Distributors, Inc. with
Two One -Year Options to Renew for Ammunition for the Police Department Services.
Council authorized the City Manager to execute an annual contract with GT Distributors, Inc. for
ammunition in the estimated annual expenditure of $25,000 with two one-year options to renew
9. Award Bid and Authorize Execution of a One Year Contract with Johnson Controls, Inc. and
Atlantis Services, Inc. with Two One -Year Options to Renew for Heating, Ventilation and Air
Conditioning (HVAC) Maintenance and Repair Services.
ALLEN CITY COUNCIL
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FEBRUARY 25, 2003
PAGE
Council authorized the City Manager to execute annual contracts with Johnson Controls, Inc. and
Atlantis Services, Inc. for heating, ventilation and air conditioning maintenance and repair services
for various departments in the estimated annual expenditure of $40,000 with two one-year options to
renew.
10. Award Bid and Authorize Execution of a One Year Contract with Goodyear Tire Company on
East Main Street and Myshimighetti, Inc. dba Kwik Kar Lube & Tune with Two One -Year
Options to Renew for Oil/Lube and State Inspection Services for Various Vehicles for the City
of Allen.
Council authorized the City Manager to execute an annual contract with Goodyear Tire Company on
East Main Street and Myshimighetti, hic. cilia Kwik Kar Lube & Tune for oil/lube and state
inspection services for various vehicles in the estimated annual expenditure of $30,000 with two
one-year options to renew.
it. Award Re -Bid and Authorize Execution of a One Year Contract with Goodyear Tire Company
on East Main Street with Two One -Year Options to Renew for the Purchase and Installation of
Tires for Various City Vehicles.
Council authorized the City Manager to execute an annual contract with Goodyear Tire Company on
East Main Street for the purchase and installation of tires for various vehicles in the annual estimated
expenditure of $50,000 with two one-year options to renew
12. Authorize Execution of a Professional Services Agreement with Vertical Sports Group LLC to
Provide Entertainment Services for the Allen USA Celebration 2003 on June 28, 2003.
Council authorized the City Manager to enter into an agreement with Vertical Sports Group LLC to
provide entertainment services at the Allen USA Celebration 2003 for an amount not to exceed
$64,000.
13. Accept Resignation from Ms. Wendy Gardner, Place No. 5 of the Keep Allen Beautiful Board
and Declare a Vacancy.
The motion carred.
Regular Agenda
14. Conduct a Public Hearing and Adopt an Ordinance Granting a Change in Zoning on 33 Acres
of Land from AO -Agriculture -Open Space to Planned Development No. 91 Community
Facilities for an Assisted Living Facility Located on the West Side of Allen Heights Drive, just
North of Bethany Drive and South of Park Place Drive.
Mayor Terrell opened the public hearing and asked for anyone speaking either for or against the
request to do so.
EWith no one speaking, Mayor Terrell closed the public hearing.
ALLEN CITY COUNCIL
REGULAR MEETING
FEBRUARY 25, 2003
PAGE
ORDINANCE NO. 2142-2-03: AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF
ALLEN, COLLIN COUNTY, TEXAS, AMENDING THE ALLEN LAND DEVELOPMENT CODE
ZONING REGULATIONS AND ZONING MAP, AS PREVIOUSLY AMENDED, BY GRANTING
A CHANGE IN ZONING FROM "AO" - AGRICULTURE -OPEN SPACE DISTRICT TO "PD" -
PLANNED DEVELOPMENT FOR COMMUNITY FACILITIES USES BY ESTABLISHING
PLANNED DEVELOPMENT NO. 91 ON 3.974± ACRES IN THE GEORGE W FORD SURVEY,
ABSTRACT NO. 328, CITY OF ALLEN, COLLIN COUNTY, TEXAS, AND BEING FURTHER
DESCRIBED IN EXHIBIT "A" ATTACHED HERETO; PROVIDING FOR A CONCEPT PLAN
EXHIBIT "B", PROVIDING A REPEALING CLAUSE: PROVIDING A SEVERABILHY
CLAUSE; PROVIDING A SAVINGS CLAUSE; PROVIDING FOR A PENALTY OF FINE NOT
TO EXCEED THE SUM OF TWO THOUSAND DOLLARS ($2,000) FOR EACH OFFENSE;
AND PROVIDING FOR AN EFFECTIVE DATE,
MOTION: Upon a motion made by Mayor Pro Tem Fulk and a second by Councilmember Obermeyer,
the Council voted six (6) for and none (0) opposed to approve and adopt Ordinance No.
2142-2-03 as previously captioned with the following conditions: structures be protected
with an approved fire sprinkler system, the site plan be reviewed and approved by the
Engineering Department, and Lot 4 be zoned for open space. The motion carred.
15. CONTINUED ITEM: Adopt an Ordinance Approving the 2002-2022 Comprehensive Plan.
MOTION: Upon a motion made by Mayor Pro Tem Fulk and a second by Councilmember Obermeyeq
the Council voted six (6) for and none (0) opposed to table consideration of this request to
the March 11, 2003 Council meeting The motion carried.
Other Business
16. Calendar.
• March 1 — City Council Strategic Planning Session/Hilton Garden Inn/8:30 a.m. to 4.30 p.m.
• March 19 — Last Day for Candidates to File for City Council
• March 20 — Drawing for Order of Names on Ballot for May 3 General Election/8:30 a.m.
• April 7 — TRIAD Meeting/6:00 p.m.
17. Items of Interest.
Executive Session
The Executive Session was not held
18. Reconvene and Consider Action on Items Discussed during Executive Session.
MOTION: Upon a motion made by Councilmember Bartlemay and a second by Councilmember
Obermeyer, the Council voted six (6) for and none (0) opposed to approve Shelley B. George
as City Secretary of the City of Allen at an annual salary of $56,000. The motion carried.
ALLEN CITY COUNCIL
REGULAR MEETING
FEBRUARY 25, 2003
PAGES
MOTION: Upon a motion made by Councilmember Bartlemay and a second by Mayor Pro Tem Fulk,
the Council voted six (6) for and none (0) opposed to adjourn the regular session of the Allen
City Council at 9 15 p.m. on Tuesday, February 25, 2003 The motion carried.
These minutes approved on the 11 m day of March, 2003.
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Stephen Terrell, MAYOR
ATTEST:
Shelley B. Geor RMC, CITY SLICRETARY