Min - City Council - 2003 - 05/27 - RegularALLEN CITY COUNCIL
REGULAR MEETING
MAY 27, 2003
Present
Stephen Terrell, Mayor
Councilmembers:
Kenneth Fulk, Mayor Pro Tem
Debbie Stout
Ross Obermeyer
Susan Bartlemay
Jeff McGregor
City Staff:
With a quorum of the Councilmembers present, the Regular Meeting of the Allen City Council was called to
order by Mayor Terrell at 7:12 p.m. on Tuesday, May 27, 2003, in the Council Chambers of the Allen City
Hall, Allen Civic Plaza, 305 Century Parkway, Allen, Texas. Items discussed in the preceding workshop
included
• Discussion Regarding the Field Utilization Ordinance and Associated Agreements
• Discussion Regarding Hillside Park
Pledee ofAlleeiance
Public Recoenition
Citizens' Comments.
• Brief Presentation by Tom Keener, Development Coordinator with the Allen Public Library,
Regarding the All About Anime/Manga Program that will be held in the City Hall Council
Chambers, May 29, 2003, from 7.00 p.m. to 8.30 p.m. The Program is sponsored by the Allen
Public Library.
2. Recognition of Aqeel Khaleel and Robbie Holsten, Students from Lowery Freshman Center,
who Competed in the Intel International Science and Engineering Fair.
Peter H. Vargas, City Manager
Shelley B. George, City Secretary
Peter G. Smith, Attorney
Call to Order Announce Quorum is Present
and a
With a quorum of the Councilmembers present, the Regular Meeting of the Allen City Council was called to
order by Mayor Terrell at 7:12 p.m. on Tuesday, May 27, 2003, in the Council Chambers of the Allen City
Hall, Allen Civic Plaza, 305 Century Parkway, Allen, Texas. Items discussed in the preceding workshop
included
• Discussion Regarding the Field Utilization Ordinance and Associated Agreements
• Discussion Regarding Hillside Park
Pledee ofAlleeiance
Public Recoenition
Citizens' Comments.
• Brief Presentation by Tom Keener, Development Coordinator with the Allen Public Library,
Regarding the All About Anime/Manga Program that will be held in the City Hall Council
Chambers, May 29, 2003, from 7.00 p.m. to 8.30 p.m. The Program is sponsored by the Allen
Public Library.
2. Recognition of Aqeel Khaleel and Robbie Holsten, Students from Lowery Freshman Center,
who Competed in the Intel International Science and Engineering Fair.
ALLEN CITY COUNCIL
REGULAR MEETING
MAY 27, 2003 PAGE 2
3. Presentation of Awards by the Office of the Mayor:
• Presentation of Shining Star Awards to John Yoder, Allen ISD School Bus Driver, Jessica Cann,
Jamel Bouremana, and Christian Molina, Middle School Students, for their Heroic Efforts in
Rescuing a Small Child from Harm Mr. Molina was unable to attend the meeting.
4. Presentation of a Proclamation by the Office of the Mayor.
• Presentation of a Proclamation to Rob Lewin, President of the South West National Management
Association and Heather Fink, 2002-2003 President for the Alcatel Leadership Association,
Proclaiming June 1-7, 2003, as Management Week.
Consent Agenda
MOTION: Upon a motion made by Councilmember Stout and a second by Councilmember McGregor,
the Council voted six (6) for and none (0) opposed to approve and adopt the consent agenda
as follows:
Approve Minutes of the May 13, 2003, Regular Meeting.
6. Adopt a Resolution Authorizing an InterlocaFBoundary Adjustment Agreement with the City
of McKinney Regarding the Expansion of SH 121.
RESOLUTION NO. 2169-5-03(R): A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF
ALLEN, COLLIN COUNTY, TEXAS, APPROVING THE TERMS AND CONDITIONS OF A
BOUNDARY ADJUSTMENT AGREEMENT BY AND BETWEEN THE CITY OF ALLEN,
TEXAS, ("Allen") AND THE CITY OF MCKINNEY, TEXAS, ("McKinney') ESTABLISHING THE
CORPORATE BOUNDARIES OF EACH CITY DURING AND AFTER THE CONSTRUCTION OF
STATE HIGHWAY 121 AND AUTHORIZING ITS EXECUTION BY THE CITY MANAGER; AND
PROVIDING AN EFFECTIVE DATE.
Adopt a Resolution Authorizing a Policy Exempting Independent School Districts within the
Allen City Limits from all Development and Inspection Fees Except Water, Wastewater, and
Roadway Impact Fees.
RESOLUTION NO. 2170-5-03(R): A RESOLUTION OF THE CITY COUNCIL OF THE CITY
OF ALLEN, COLLIN COUNTY, TEXAS, ADOPTING A POLICY TO FOLLOW ON WANING
FEES AT SCHOOL SITES, PROVIDING A REPEALING CLAUSE; AND PROVIDING AN
EFFECTIVE DATE.
S. Award Bid and Authorize Execution of Annual Contracts with Vulcan Inc. dba Vulcan Signs;
MD Solutions, Inc.; Centerline Supply, Ltd.; and the 3M Company for Sign Blanks, Blades,
Reflective Sheeting and Miscellaneous Materials with Two One -Year Renewal Options under
the Same Terms and Conditions.
Council authorized the City Manager to execute one-year contracts for sign blanks, blades, reflective
sheeting and miscellaneous materials to the lowest responsive bidders, Vulcan Inc., dba Vulcan Signs
ALLEN CITY COUNCIL
REGULAR MEETING
MAY 27, 2003
PAGE
ifor $10,042.80; MD Solutions, Inc. for $3,996.50; Centerline Supply, Ltd. for $9,582.50; and 3M
Company for $55,259, for a total of $78,880.80 with an option to renew for two additional terms of
one year each at the current terms and conditions.
Award Bid and Authorize Execution of Contracts for Parks Mowing Services Phase H with
Martin Property Maintenance, Blade Turners Maintenance, and Dyna -Mist Construction Co.,
Inc. with Two One -Year Renewal Options under the Same Terms and Conditions.
Council authorized the City Manager to execute contracts for Parks Mowing Services Phase 11 to the
lowest and best bidders, Martin Property Maintenance for $42,534; Blade Turners Maintenance for
$30,834; and Dyna -Mist Construction Co, Inc. for $28,584, for a total of $101,952 with two one-
year options to renew for fiscal years (OctoberSeptember)under the same terms and conditions.
10. Authorize an Expenditure of Funds for Street Sweeping Services with Great American
Sweeper in the Estimated Annual Expenditure of $79,000 with Four One -Year Renewal
Options under the Same Terms and Conditions.
Council authorized the City Manager to approve an expenditure of foods for street sweeping services
with Great American Sweeper, in the estimated annual expenditure of $79,000 with four one-year
renewal options under the same terms and conditions.
11. Receive the Summary of Property Tax Collections as of April 2003.
12. Receive the CIP (Capital Improvement Program) Status Report.
The motion carred.
Re¢ular Auenda.
13. Conduct a Public Hearing and Adopt an Ordinance Granting a Change in Zoning on a Portion
of Tract 4 in Planned Development No. 53 from Multi -Family Uses to Community Facilities on
11±Acres of Land Located on Exchange Parkway, West of Alma Drive.
Mayor Terrell opened the public hearing and asked for anyone speaking either for or against the
request to do so.
With no one speaking, Mayor Terrell closed the public hearing.
ORDINANCE NO. 2171-5-03: AN ORDINANCE OF THE CITY COUNCIL OF THE Cfl'Y OF
ALLEN, COLLIN COUNTY, TEXAS, AMENDING THE ALLEN LAND DEVELOPMENT CODE
ZONING REGULATIONS AND ZONING MAP, AS PREVIOUSLY AMENDED, BY GRANTING
A CHANGE IN ZONING FOR TRACT 4 OF PLANNED DEVELOPMENT NO. 53, ORDINANCE
NO. 790-5-87, AS AMENDED, FOR 11.695± ACRES OUT OF THE MARY STANDIFER
SURVEY. ABSTRACT NO. 812 FROM 'PD 53 -MF" AS BEING FURTHER DESCRIBED IN
EXHIBIT "A" ATTACHED HERETO FROM PLANNED DEVELOPMENT NO. 53 FOR MULTI-
FAMILY RESIDENTIAL DISTRICT USES TO PLANNED DEVELOPMENT NO. 53 FOR CF -
COMMUNITY FACILITIES DISTRICT; PROVIDING FOR A REPEALING CLAUSE;
ALLEN CITY COUNCIL
REGULAR MEETING
MAY 27, 2003
PAGE
iPROVIDING FOR A SEVERABILITY CLAUSE; PROVIDING FOR A SAVINGS CLAUSE;
PROVIDING FOR A PENALTY OF FINE NOT TO EXCEED THE SUM OF TWO THOUSAND
DOLLARS ($2,000) FOR EACH OFFENSE; AND PROVIDING FOR AN EFFECTIVE DATE.
MOTION: Upon a motion made by Councilmember Bartlemay, and a second by Councilmember Stout,
the Council voted six (6) for and none (0) opposed to approve and adopt Ordinance No.
2171-5-03 as previously captioned. The motion carred.
14. Conduct a Public Hearing and Adopt an Ordinance Granting a Change in Zoning from AO -
Agriculture Open Space to R-3 Single -Family Residential on 6t Acres of Land Located on the
West Side of Allen Heights Drive, just North of Bethany Drive and South of Park Place Drive.
Mayor Terrell opened the public hearing and asked for anyone speaking either for or against the
request to do so.
With no one speaking, Mayor Terrell closed the public hearing.
ORDINANCE NO. 2172-5.03: AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF
ALLEN, COLLIN COUNTY, TEXAS, AMENDING THE ALLEN LAND DEVELOPMENT CODE
ZONING REGULATIONS AND ZONING MAP, AS PREVIOUSLY AMENDED, BY GRANTING
A CHANGE IN ZONING FROM "AO" - AGRICULTURE -OPEN SPACE DISTRICT TO `R3" —
RESIDENTIAL DISTRICT FOR 6.681 ACRES, IN THE GEORGE W FORD SURVEY,
ABSTRACT NO. 328, CITY OF ALLEN, COLLIN COUNTY, TEXAS, AND BEING FURTHER
DESCRIBED IN EXHIBIT "A" ATTACHED HERETO; PROVIDING A REPEALING CLAUSE;
PROVIDING A SEVERABILITY CLAUSE; PROVIDING A SAVINGS CLAUSE; PROVIDING
FOR A PENALTY OF FINE NOT TO EXCEED THE SUM OF TWO THOUSAND DOLLARS
($2,000) FOR EACH OFFENSE; AND PROVIDING FOR AN EFFECTIVE DATE.
MOTION: Upon a motion made by Mayor Pro Tem Fulk and a second by Councilmember Obermeyer,
the Council voted six (6) for and none (0) opposed to approve and adopt Ordinance No.
2172-5-03 as previously captioned. The motion carried.
Other Business.
15. Calendar.
• May 24 and 31 — KidMama Volunteers' Days/Celebration Park
• May 29 — Stacy Road Pump Station Ribbon Cutting/11.30 a in.
• May 31 — Municipal Runoff Election Day
• June 1-7 — Scholastic Book Fair/Allen Public Library
• June 2 — Summer Sounds Concert
• lune 3 — Canvass of Election
• June 5 — 2nd Annual Corporate Challenge Clean -Up
• June 14 — 2nd Annual Wild Water Rodeo/Natatorium
141
ALLEN CITY COUNCIL
REGULAR MEETING
MAY 27, 2003 PAGE 5
1 16. Items of Interest.
The regular session recessed at 7.43 p.m.
Executive Session
In accordance with the Texas Government Code, Legal, Section 551.071; Property, Section 551.072;
Personnel, Section 551.074, Staff Presentations, Section 551.075: the Allen City Council convened into
Executive Session at 8:00 p.m. on Tuesday, May 27, 2003, in the Council Conference Room, Allen Civic
Plaza, 305 Century Parkway, Allen, Texas, in order to continue discussing matters pertaining to:
•
LegalPursuantto Section 551.071 of the Texas Government Code—
Seek Legal Advice Concerning Pending Litigation—SOAH Docket No. 473-02-1833, Public Utility
Commission Docket No. 25429/Appeal of Oncor from an Ordinance of the City of Allen
The Executive Session adjourned at 8.15 p.m. on Tuesday, May 27, 2003.
17. Reconvene and Consider Action on Items Discussed during Executive Session.
The Allen City Council reconvened into regular session at 8:16 p.m. on Tuesday, May 27, 2003, in
the Council Chambers of the Allen City Hall. No action was taken on items discussed during
Executive Session:
Adiourn
MOTION: Upon a motion made by Councilmember Stout and a second by Councilmember Bartlemay,
the Council voted six (6) for and none (0) opposed to adjourn the regular session of the Allen
City Council at 8,18 p.m. on Tuesday, May 27, 2003. The motion carried.
These minutes approved on the 101h day of June, 2003.
APPROVED:
Stephen Terrell, MAYOR
ATTEST:
�V�Shelley B.B. George,f , CITY S � TARY