Min - City Council - 2004 - 03/09 - RegularALLEN CITY COUNCIL
REGULAR MEETING
MARCH 9, 2004
Present:
Stephen Terrell, Mayor
Councilmembers:
Kenneth Fulk, Mayor Pro Tem
Debbie Stout
Ross Obermeyer
Mark Pacheco
Susan Bartlemay
Jeff McGregor
city Staff:
Peter H. Vargas, City Manager (absent)
Shelli Siemer, Assistant City Manager
Shelley B. George, City Secretary
Peter G. Smith, City Attorney
Call to Order and Announce a Ouorum is Present
With a quorum of the Councilmembers present, the Regular Meeting of the Allen City Council was called to
order by Mayor Terrell at 7:09 p.m. on Tuesday, March 9, 2004, in the Council Chambers of the Allen City
Hall, Allen Civic Plaza, 305 Century Parkway, Allen, Texas. Items discussed to the preceding workshop
included:
• Introduction of Brian Casstevens, Chair of Keep Allen Beautiful Board
• Briefing Regarding North Texas Municipal Water District's (NTMWD) Proposed Water
Conservation Ordinance and Future Water and Sewer Line Construction in Allen
Pledge of Allegiance
Public Recognition
1. Citizens' Comments.
2. Brian Casstevens, Chair of the Keep Allen Beautiful Board, will Present the Keep Allen
Beautiful Board's Annual Report.
3. Presentation of Proclamations by the Office of the Mayor:
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• Presentation of a Proclamation to Bill Hawley, Fire Chief, Proclaiming the Week of
March 21 — 27, 2004, as Poison Prevention Week.
• Presentation of a Proclamation to Cindy Walters, CEO of the American Red Cross' Area
Chapter, and Representatives of the American Red Cross of North Texas, Proclaiming
March as Red Cross Month.
• Presentation of a Proclamation to Herb Miller, Purchasing Manager, Ann Maas, Contract
Specialist and Senior Buyer, and Veronica Douglas, Buyer Proclaiming March as
Purchasing Month.
• Presentation of a Proclamation to Steve Massey, Director of Community Services, Donna
Kliewer, Recycling/Solid Waste/HHW Coordinator, and Members of the Keep Allen
Beautiful Board Proclaiming March as Adopt -a -Highway Month.
Presentation by Greg Roemer, President, and Robert Medigovich, Municipal Coordinator,
Regarding the Community Waste Disposal, Inc.'s (CWD) Annual Report.
Councilmember Bartlemay stepped down from the Council Bench
MOTION: Upon a motion made by Councilmember Obermeyer and a second by Councilmember
McGregor, the Council voted six (6) for and none (0) opposed to approve and adopt the
consent agenda as follows:
5. Approve Minutes of the February 24, 2004, Regular Meeting.
6. Award Bid and Authorize Execution of a Construction Contract with Roadway Solutions, Inc.
in the Amount of $89,860 for the Installation of a Traffic Signal at the Intersection of Bel Air
Drive and Alma Drive.
Council authorized the City Manager to execute a construction contract with Roadway Solutions, Inc
for the installation of a traffic signal at the intersection of Alma Drive and Bel Air Drive for $89,860.
7. Award Bid and Authorize Execution of a Professional Services Contract with JDC
Construction in the Amount of $177,000 for the Renovation and Construction of Ford Park
East and Establish a Total Project Budget of $191,915.
Council authorized the City Manager to execute a contract with IDC Construction in the amount of
$177,000 for the renovation and construction of Ford Park East and establish a total project budget
not to exceed $191,915
8. Award Bid and Authorize Execution of Professional Services Contracts for Mowing
Maintenance Services for Medians, Greenbelts, and Municipal Properties to VMC Landscape
Services in the Amount of $45,139.42; Martin Property Maintenance in the Amount of $50,348;
and Blade Turners Maintenance in the Amount of $11,966 for a Total Amount of $107,453.42.
Council authorized the City Manager to execute contracts for mowing maintenance services for
medians, greenbelts, and municipal properties to the lowest and best bidders, VMC Landscape
ALLEN CITY COUNCIL
REGULAR MEETING
MARCH 9, 2004 PAGE 3
Services for $45,139 42; Martin Property Maintenance for $50,348, and Blade Turners Maintenance
for $11,966 for a grand total of $107,453 42
9. Authorize Execution of a Real Estate Sales Contract with Lennar Homes of Texas, Inc. in the
Amount of $50,586 plus Closing Costs for the Right -of -Way for the East Main Street Widening
Project.
Council authorized the City Manager to execute the real estate sales contract for the right-of-way for
the East Main Street Widening Project with Lennar Homes of Texas. Inc. for an amount of $50,586
plus closing costs
10. Accept Resignation from Mr. Lonnie R. Thomas, Place No. 3 of the Community Development
Corporation, and Declare a Vacancy.
The motion carried.
Regular Aeenda.
Councilmember Bartlemay returned to the Council bench.
it. Discussion of a Proposed Change in Zoning for Blue Star Development on 5291 Acres of Land
from Planned Development Nos. 35, 36, 37, 39, and 43 to Planned Development No. 92 for CC -
Entertainment, AO -Agriculture Open Space, SC -Shopping Center, R-3, R-5, and R-7
Residential on Property Located North of Stacy Road between Watters Road and Chelsea
Boulevard.
Council recommended a joint workshop be scheduled with the members of the Planning and Zoning
Commission to discuss this project.
Other Business.
12. Calendar.
• March 8-12—AND Spring Break
• March 18 — Citizens Fire Academy Classes Begin/Gentry Training Center
13. Items of Interest.
Councilmember McGregor requested that staff investigate the rodent problems mentioned by residents in the
Wmdridge neighborhood meeting held on March 4, 2004.
The regular session recessed at 8'42 p.m
Executive Session
In accordance with the Texas Government Code, Legal, Section 551.071, Property, Section 551.072;
Personnel, Section 551.074; Staff Presentations, Section 551.075, the Allen City Council convened into
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Executive Session at 8:45 p in. on Tuesday, March 9, 2004, in the Council Conference Room, Allen Civic
Plaza, 305 Century Parkway, Allen, Texas, in order to continue discussing matters pertaining to:
Personnel — Pursuant to Section 551.074 of the Texas Government Code — Appointment to the
Community Development Corporation
The Executive Session adjourned at 9 10 p.m. on Tuesday, March 9, 2004.
14. Reconvene and Consider Action on Items Discussed during Executive Session.
The Allen City Council reconvened into regular session at 911 p.m. on Tuesday, March 9, 2004, in
the Council Chambers of the Allen City Hall No action was taken on items discussed during the
Executive Session.
MOTION: Upon a motion made by Councilmember Stout and a second by Councilmember Bartlemay,
the Council voted seven (7) for and none (0) opposed to adjourn the regular session of the
Allen City Council at 9 11 p.m on Tuesday. March 9, 2004. The motion carried.
These minutes approved on the 23`d day of March 2004.
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ATTEST:
Shelley , TRMC, CITY SECRETARY
j
APPROVED:
444 Q
Stephen Terrell,MAYO