Min - City Council - 2004 - 07/27 - RegularALLEN CITY COUNCIL
REGULAR MEETING
JULY 27, 2004
Present:
Stephen Terrell, Mayor
Councilmembers:
Kenneth Fulk, Mayor Pro Tem (absent)
Debbie Stout
Ross Obermeyer
Mark Pacheco
Susan Bartlemay
Jeff McGregor
Citv Staft:
Peter H. Vargas, City Manager
Shelli Siemer, Assistant City Manager
Shelley B. George, City Secretary
Peter G. Smith, City Attorney
Call to Order and Announce a Quorum is Present
With a quorum of the Councilmembers present, the Regular Meeting of the Allen City Council was called to
order by Mayor Terrell at 7:08 p.m. on Tuesday, July 27, 2004, in the Council Chambers of the Allen City
Hall, Allen Civic Plaza, 305 Century Parkway, Allen, Texas. Items discussed in the preceding workshop
included:
Briefing Regarding the PUC/ERCOT (Public Utility Commission/Electric Reliability Council of
Texas) Proposed Nodal Electric Market
Pledge of Alleeiance
Public Recognition
1. Citizens' Comments.
2. Recognition of the Recipients of the 2003-2004 Keep Texas Beautiful Awards:
• O P Schnabel Senior Citizen Award (Lifetime)
o Janie Sheridan—First Place
.
Ruthe Jackson Youth Leadership Award
o Matthew Britton — Third Place/Scout
• Sadie Ray Graff Award
ALLEN CITY COUNCIL
REGULAR MEETING
JULY 27, 2004 PAGE 2
o Vaughan Environmental Club — Second Place/Elementary School
• Ebby Halliday and Maurice Acers Business/Industry Award
o Community Waste Disposal—Third Place
• The Governor's Community Achievement Award
o City of Allen— Gold Star Affiliate Certification
Consent Agenda
Council thanked the McDermott Foundation and Rotary Club of Allen — Noon for partnering with the City of
Allen in the construction of the new Allen Public Library through their generous donations to the project.
MOTION: Upon a motion made by Councilmember Pacheco and a second by Councilmember Stout, the
Council voted six (6) for and none (0) opposed to approve and adopt the consent agenda as
follows:
3. Approve Minutes of the July 13, 2004, Regular Meeting.
4. Adopt an Ordinance Extending the Franchise to TXU Gas Company until January 30, 2005,
for Operating and Maintaining their Gas Distribution System in the City of Allen.
ORDINANCE NO. 2311-7-04: AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF
ALLEN, COLLIN COUNTY, TEXAS, EXTENDING UNTIL JANUARY 30, 2005, THE
FRANCHISE GRANTED TO TXU GAS COMPANY, TO OWN, OPERATE, AND MAINTAIN A
GAS DISTRIBUTION SYSTEM IN THE CITY OF ALLEN, PROVIDING A REPEALING
CLAUSE; PROVIDING A SEVERABILITY CLAUSE; AND PROVIDING AN EFFECTIVE
DATE.
5. Authorize Execution of a Real Estate Sales Contract with KBlevins Investments LLC for the
Sale of the Remaining 0.08± Acre Lot at the Southwest Corner of Cedar Drive and St. Mary
Drive Known as 401 Cedar Drive in the Amount of $19,476.
Council authorized the City Manager to execute the contract.
6. Authorize Execution of a Real Estate Sales Contract for Right -of -Way for the East Main Street
Widening Project with Mr. Gregory Lamar for $5,990 plus Closing Costs.
Council authorized the City Manager to execute the contract.
7. Award Bid and Authorize Execution of Contracts for the Purchase, Delivery, and Installation
of Miscellaneous Furniture for the New Allen Public Library and Civic Auditorium for a Total
Amount of $714,447.13 with the Following Vendors:
• Group I in the Amount of $334,845.58 to Vanguard Environments;
• Group IIA in the Amount of $116,583.68 to Herman Miller Workplace Resource;
• Group IIB in the Amount of $165,194.41 to Libra -Tech Corporation;
? • Group III (Systems Furniture) in the Amount of $97,823.46 to Libra -Tech Corporation;
ALLEN CITY COUNCIL
REGULAR MEETING
JULY 27, 2004
PAGE
Reject Any and All Other Bids; and Amend the Formal Project Budget for the New Allen
Public Library and Civic Auditorium to $11,937,450.
Council authorized the City Manager to execute the contracts
8. Award Bid and Authorize Execution of a Contract with NEMA 3 Electric, Inc. for an Amount
not to exceed $299,751 for the Relocation of Athletic Lighting from St. Mary Soccer Field to
Celebration Park, Install New Athletic Lighting at Celebration Park, and to Approve a Project
Budget of $386,217 to Pay for Additional Lighting at a Time when Matching Funds from Allen
Sports Association (ASA) are Forthcoming.
Council authorized the City Manager to execute the contract.
9. Authorize the Revision of the Project Budget for the Prestige Circle Water Tower to $4,246,332
and Revise the Project Funding Sources.
10. Authorize Execution of a Professional Engineering Services Contract with Birkhoff,
Hendricks, and Conway, L.L.P. for an Amount not to exceed $278,200 in Connection with the
Design of the Custer Pump Station and Storage Reservoir Expansion.
Council authorized the City Manager to execute the contract
11. Receive the Proposed City Budget for Fiscal Year 2004-2005 and the Proposed 2005-2009
Capital Improvement Program.
12. Set August 24, 2004, as the Public Hearing Date Regarding the City Budget in Accordance with
Article IV, Section 4.04 of the City Charter.
13. Set August 24, 2004, as the Public Hearing Date Regarding the City Tax Rate for the Fiscal
Year of 2004-2005.
14. Receive the CIP (Capital Improvement Program) Status Report.
The motion carried.
Regular Agenda
15. Adopt a Resolution Amending Appendix C, Fee Schedule of the Code of Ordinances, by
Amending the Fee Schedule for Building Permits and Various Other Fees by Adding a 'One
Time' Administrative Fee to Establish Escrow Accounts.
RESOLUTION NO. 2312-7-04(R): A RESOLUTION OF THE CITY COUNCIL OF THE CITY
OF ALLEN, COLLIN COUNTY, TEXAS, AMENDING APPENDIX C, FEE SCHEDULE, OF THE
CODE OF ORDINANCES BY ESTABLISHING AN ESCROW ACCOUNT SET -LIP FEE; AND
PROVIDING AN EFFECTIVE DATE.
MOTION: Upon a motion made by Councilmember Bartlemay and a second by Councilmember
Obermeyer, the Council voted six (6) for and none opposed to adopt Resolution No.
2312-7-04(R) as previously captioned. The motion carried
ALLEN CITY COUNCIL
REGULAR MEETING
.JULY 27, 2004 PAGE 4
16. Motion to Approve City Council Appointments to the Quasi -Judicial and Advisory Nominating
Committees.
MOTION: Upon a motion made by Councilmember Ohermeyer and a second by Councilmember
McGregor, the Council voted six (6) for and none opposed to confirm the appointments of
Councilmember Obermeyer and Councilmember McGregor to the Advisory Boards
Nominating Committee and the appointments of Mavor Pro Tem Falk and Councilmember
Stout to the Corporation Boards Nominating Committee, as recommended by Mayor Terrell
The motion carried.
Other Business.
17. Calendar.
• August 3 — National Night Out
• August 10-13 — Texas Transportation Summit
• August 13-15 — Budget Workshop
18. Items of Interest.
Executive Session
The Executive Session was not held
19. Reconvene and Consider Action on Items Discussed during Executive Session.
MOTION: Upon a motion made by Councilmember Stout and a second by Councilmember Bartlemay,
the Council voted six (6) for and none (0) opposed to adjourn the regular session of the Allen
City Council at 7:26 p.m. on Tuesday, July 27, 2004 The motion carried
These minutes approved on the 10°' day of August, 2004
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Stephen Ferrell, MAYOR
ATTEST:
Shelley BAMC, CITY SECRETARY