Min - City Council - 2004 - 08/10 - RegularA
ALLEN CITY COUNCIL
REGULAR MEETING
AUGUST 10, 2004
Present:
Stephen Terrell, Mayor
Councilmembem:
Kenneth Fulk, Mayor Pro Tem
Debbie Stout
Ross Obermeyer
Mark Pacheco
Susan Bartlemay
Jeff McGregor
City Starr:
Peter H Vargas, City Manager
Shelli Siemer, Assistant City Manager
Shelley B. George, City Secretary
Peter G. Smith, City Attorney (absent)
Joe Gorfida, Attorney
Call to Order and Announce a Quorum is Present
With a quorum of the Councilmembers present, the Regular Meeting of the Allen City Council was called to
order by Mayor Terrell at 7:25 p.m. on Tuesday, August 10, 2004, in the Council Chambers of the Allen City
Hall, Allen Civic Plaza, 305 Century Parkway, Allen, Texas. Items discussed in the preceding workshop
included:
Briefing Regarding Plans for the Central Business District (CBD)
Pledge of Allegiance
Public Recognition
1. Citizens' Comments.
Council recognized members from Troops 334 and 624 who were in attendance as part of the
requirements for eaming citizenship and community merit badges.
2. Presentation by Dr. Randy Raman, CEO of LifePath Systems.
ALLEN CITY COUNCIL
REGULAR MEETING
AUGUST 10, 2004 PAGE 2
IConsent Agenda
MOTION: Upon a motion made by Councilmember McGregor and a second by Councilmember Stout,
the Council voted seven (7) for and none (0) opposed to approve and adopt the consent
agenda as follows:
3. Approve Minutes of the July 27, 2004, Regular Meeting.
4. Adopt a Resolution Declaring an Expectation to Reimburse Golf Course Project Expenditures
with Proceeds from the Sale of the Certificates of Obligation Issue.
RESOLUTION NO. 2313-8-04(R): A RESOLUTION OF THE CITY COUNCIL OF THE CITY
OF ALLEN, COLLIN COUNTY, TEXAS, DECLARING EXPECTATION TO REIMBURSE
EXPENDITURES WITH PROCEEDS OF FUTURE DEBT
5. Adopt a Resolution Designating Investment Officers of the City.
RESOLUTION NO. 2314-8-04(R): A RESOLUTION OF THE CITY COUNCIL OF THE CITY
OF ALLEN, COLLIN COUNTY, TEXAS, DESIGNATING INVESTMENT OFFICERS OF THE
CITY AND AUTHORIZING THESE INDIVIDUALS TO INVEST, TRANSFER, WITHDRAW,
DEPOSIT, GIVE INSTRUCTIONS ON BEHALF OF THE ORGANIZATION, OR MANAGE
FUNDS FOR THE CITY OF ALLEN; AND PROVIDING AN EFFECTIVE DATE.
6. Adopt a Resolution Approving an Amended Investment Policy Governing the Investment of
Municipal Funds.
RESOLUTION NO. 2315-8-04(R): A RESOLUTION OF THE CITY COUNCIL OF THE CITY
OF ALLEN, COLLIN COUNTY, TEXAS, APPROVING AN AMENDED POLICY FOR THE
INVESTMENT OF MUNICIPAL FUNDS; AND PROVIDING AN EFFECTIVE DATE
7. Adopt a Resolution Authorizing Execution of an Interlocal Agreement between the Cities of
Allen, Frisco, Plano, and East Texas Medical Center for Use of the Allen, Frisco, and Plano 800
MHz Trunked Radio Communications System.
RESOLUTION NO. 2316-8-04(R): A RESOLUTION OF THE CITY COUNCIL OF THE CITY
OF ALLEN, COLLIN COUNTY, TEXAS, APPROVING THE TERMS AND CONDITIONS OF
THE ATTACHED INTERLOCAL COOPERATION AGREEMENT BY AND AMONG THE
CITIES OF ALLEN, FRISCO, AND PLANO, WITH THE EAST TEXAS MEDICAL CENTER
FOR THE USE OF THE TRUNKED RADIO SYSTEM OWNED BY THE CITIES OF ALLEN,
FRISCO, AND PLANO: AUTHORIZING EXECUTION OF THE INTERLOCAL AGREEMENT
BY THE CITY MANAGER; AND PROVIDING AN EFFECTIVE DATE.
S. Award Bid and Authorize Execution of Contracts with Johnson Controls for Surveillance and
Access Control Systems in the Amount of $38,304 and with Admiral Audio Visual for the
Audio Visual Systems in the Amount of $101,617 for a Total Amount of $139,921 for the Audio
Visual, Surveillance, and Access Control System for the New Allen Public Library and Civic
Auditorium.
ALLEN CITY COUNCIL
REGULAR MEETING
AUGUST 10, 2004 PAGE 3
Council authorized the City Manager to execute the contracts.
9. Award Bid and Authorize Execution of a Construction Contract with J&J Sprinkler and
Landscape, Inc., in the Amount of $283,946 for the East Bethany Drive Median Landscape
Project.
Council authorized the City Manager to execute the contract.
10. Authorize Execution of a Real Estate Sales Contract with Terra Investments, LP in the
Amount of $192,673 plus Closing Costs for Right -of -Wap for the East Bethany Drive Widening
Phase II Project.
Council authorized the City Manager to execute the contract.
it. Receive the Summary of Property Tax Collections as of June 2004.
The motion carried
12. Conduct a Public Hearing and Adopt an Ordinance Approving the 2004 Annual Standards for
the Youth After School Program According to State Regulations.
Mayor Terrell opened the public hearing and asked for anyone speaking either for or against the
request to do so
With no one speaking, Mayor Terrell closed the public hearing.
ORDINANCE NO. 2317-8-04: AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF
ALLEN, COLLIN COUNTY, TEXAS, ADOPTING THE 2004 ANNUAL STANDARDS FOR THE
YOUTH AFTER SCHOOL PROGRAM; PROVIDING A REPEALING CLAUSE; PROVIDING A
SEVERABILITY CLAUSE; AND PROVIDING FOR AN EFFECTIVE DATE
MOTION: Upon a motion made by Councdmember Bartlemay and a second by Councdmember
Obermeyer, the Council voted seven (7) for and none opposed to adopt Ordinance No 2317-
8-04 as previously captioned. The motion carried.
Other Business
13. Calendar.
• August 10-13 — Texas Transportation Summit
• August 13-15—Budget Workshop
14. Items of Interest.
ALLEN CITY COUNCIL
REGULAR MEETING
AUGUST 10, 2004 PAGE 4
El Executive Session
The Executive Session was not held.
15. Reconvene and Consider Action on Items Discussed during Executive Session.
MOTION: Upon a motion made by Councilmember Stout and a second by Councilmember Bartlemay,
the Council voted seven (7) for and none (0) opposed to adjourn the regular session of the
Allen Cit Council at 7 55 p.m. on Tuesday, August 10, 2004. The motion carried.
These minutes approved on the 24"' day of August, 2004,
ATTEST:
Shelley B. George, TRMC, CITY SECRETARY
L,
APPROVED:
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StcpheJ Terrell, MAYOR