Min - City Council - 2004 - 08/13 - WorkshopALLEN CITY COUNCIL/STAFF
FY 21104-2005 BUDGET WORKSHOP
TANGLEWOOD ON LAKE TEXOMA
POTTSBORO,TEXAS
AUGUST 13, 14, AND 15, 2004
Present:
Stephen Terrell, Mavor
Councilmembers
Kenneth Falk, Mayor Pro Tem
Debbie Stout
Ross Obermeyer
Mark Pacheco
Susan Bartlemay
Jeff McGregor
City Staff:
Peter H. Vargas, City Manager
Shelli Siemer, Assistant City Manager
Shelley B George, City Secretary
Pete Smith, City Attorney
Bret McCullough, Chief Building Official
Stephen Massey, Community Services Director
Jimmy Knipp, Community Services Assistant Director
Charisse Canfield, Economic Development Executive Director
John Baumgartner, Engineering Director
Kevin Hammeke, Finance Director
Joanne Stoehr, Assistant Director of Finance
Tricia Featherston, Budget Analyst
Bill Hawley, Fire Chief
Craig Gillis, Fire Marshal
Kurt Hall, Assistant Fire Chief
Linda Greenidge, Fire Department, Public Education Coordinator
Laura Morrow, Human Resources Director
Sid Hudson, Information Technology Director
Barbara Buehler, Library Director
Tim Dentler, Director of Parks and Recreation
Lori Smeby, Assistant Director of Parks and Recreation
David Hoover, Planning and Development Director
Bill Rushing, Police Chief
Mike Stephens, Assistant Police Chief
Ken Myers, Police Corporal
Theresa Forsyth Warren, Public Information Officer
IJon Amundson, Administration Intem
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ALLEN CITY COUNCIL
WORKSHOP SESSION
AUGUST 13, 14, AND 15, 2004
FRIDAY, AUGUST 13, 2004
PACE
The Allen City Council convened the FY 2004-2005 Budget Workshop Session at 1 12 p.m. on Friday,
August 13, 2004, in the Harbour Room of Tanglewood on Lake Texoma, Pottsboro, Texas. Mayor Terrell called
the meeting to order and announced a quorum was present.
1.00 p.m. — 2:05 p.m. Transportation Update
John Baumgartner, Engineering Director
2 05 p.m. —2.50 p.m. Development Update.
David Hoover, Planning and Development Director
2,50 p.m. — 3:24 p.m. Break.
3:24 p.m. — 4:02 p.m. Economic Development and Hotel/Motel Fund
Charisse Canfield, Economic Development Executive Director
4:02 p.m. — 501 p.m. Overview of Budgets
• Peter H Vargas, City Manager
New Programs
Budget Video
• Devin Hammeke, Director of Finance
• Joanne Stoehr, Assistant Finance Director
• Trish Featherston, Budget Analyst
- Year End — Revenues and Expenditures
- Projections/Criteria for New Fiscal Year
The Budget Workshop Session was recessed at 501 p m. on Friday, August 13, 2004
SATURDAY, AUGUST 14, 2004
The Allen City Council reconvened the FY 2004-2005 Budget Workshop Session at 8:41 a.m. on
Saturday, August 14, 2004, in the Harbour Room of Tanglewood on Lake Texoma, Pottsboro, Texas. Mayor
Terrell reconvened the meeting to order and announced a quorum was present.
8:41 a.m. — 10.07 a.m. Department Presentation.
• Bill Rushing, Police Chief
- Year in Review
- Status of Radio (800 mhz) System and Homeland Security
10:07 a.m. — 10:25 a.m. Break.
10:25 a.m. — 11:08 a.m. Department Presentation.
• Tim Dentler, Parks and Recreation Director
- Status Report on Current Programs
- Status Report on Upcoming Projects
I 1 10 a.m. — 11,41 a.m. New Library ORM/Construction Status.
• Barbara Buehler, Library Director
• John Baumgartner, Engineering Director
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ALLEN CITY COUNCIL
WORKSHOP SESSION
AUGUST 13, 14, AND 15, 2004
11'42 a.m. — 12.16 p.m. Department Presentation.
• Bill Hawley, Fire Chief
- Paramedic Certification Program
- New Command Structure
- Update to Current Facilities
- Regional Specialty Focus
- Public Education Programs
12:16 p.m. — 1.20 p.m. Lunch, Tanglewood Dining Room.
123 p.m. — 2:18 p.m. Department Presentation.
• Steve Massey, Community Services Director
- Water and Sewer Fund Update
- Review ofNTMWD Water Conservation Plan
Status of Leak Detection Program
2:18 p.m. - 3:13 p.m. Capital Improvement Program (CIP).
• John Baumgartner, Engineering Director
Status of Current and Upcoming Projects
3:13 p.m. — 3:45 p.m. Break.
3:45 p.m - 3:55 p.m Capital Improvement Program (CIP).
•
Kevin Hammeke, Finance Director
- Debt Service
4:00 p.m. — 5.00 p.m. Pending Financial Issues.
• Kevin Hammeke, Finance Director
• Trish Featherston, Budget Analyst
- Tax Freeze Information
- School Finance Legislation Impact
- Update on Chase Oaks Golf Club
The Budget Workshop Session was recessed at 5 04 p.m on Saturday, August 14, 2004.
SUNDAY, AUGUST 15, 2004
PAGE
The Allen City Council reconvened the FY 2004-2005 Budget Workshop Session at 9:32 a.m. on Sunday,
August 15, 2004, in the Harbour Room of Tanglewood on Lake Texoma, Pottsboro, Texas. Mayor Terrell
reconvened the meeting to order and announced a quorum was present.
9.32 a.m. — 9 51 a.m Update on Personnel Related Items.
• Laura Morrow, Human Resources Director
Review of Pay Plan
Review of Health Benefit Plan
Update on PA I.D.E Program
9:51 a m. — 10 50 a.m. Question and Answer Session Regarding the Proposed Budget.
ALLEN CITY COUNCIL
WORKSHOP SESSION
AUGUST 13, 14, AND 15, 2004 PAGE 4
10.50 a.m. — 11:09 a.m. Break.
11:09 a.m. — 12:32 p.m. Status Report on Annual Board Appointments.
12:33 p m. Adjourn.
MOTION: Upon a motion made by Councdmember Stout and a second by Councilmember Obermeyer, the
FY 2004-2005 Budget Workshop of the Allen City Council/Staff was adjourned at 12.33 p.m. on
Sunday, August 15, 2004.
These minutes approved on the 24°' day of Aumust, 2004.
APPROVED:
49:� -L-a
Stephen Terrell, MAYOR
ATTEST:
Shelley B. George.TRMC, CITY SECRETARY
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