Min - City Council - 2005 - 03/22 - RegularALLEN CITY COUNCIL
REGULAR MEETING
MARCH 22, 2005
Present
Stephen Terrell, Mayor
Councilmembers:
Kenneth Fulk, Mayor Pro Tem
Debbie Stout
Ross Obermeyer(absent)
Mark Pacheco
Susan Bartlemay
Jeff McGregor
City Staff:
Peter H. Vargas, City Manager
Shelli Siemer, Assistant City Manager
Shelley B. George, City Secretary
Peter G Smith, City Attorney
Workshop Session
With a quorum of the Councilmembers present, the Workshop Session of the Allen City Council was called to
order by Mayor Terrell at 6'20 p.m. on Tuesday, March 22, 2005, in the Council Conference Room of the
Allen City Hall, 305 Century Parkway, Allen, Texas. Items discussed in the preceding workshop included:
Strategic Plan Follow-up
With no further discussion, the Workshop Session of the Allen City Council was adjourned at 6:48 p.m. on
Tuesday, March 22, 2005.
Call to Order and Announce a Quorum is Present
With a quomm of the Councilmembers present, the Regular Meeting of the Allen City Council was called to
order by Mayor Terrell at 7:01 p.m. on Tuesday, March 22, 2005, in the Council Chambers of the Allen City
Hall, 305 Century Parkway, Allen, Texas.
Pled¢e of Alleatance
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1. Citizens' Comments.
ALLEN CITY COUNCIL
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Council recognized Boy Scouts from Troop No. 594 who were in attendance as part of the
requirements for earning the community and citizenship ment badge.
Recognition of the Finance Department for Receiving the 'GFOA (Government Finance
Officers Association) Certificate of Achievement for Excellence in Financial Reporting Award'
for the Fiscal Year Ending 2003.
3. Recognition by the Keep Allen Beautiful Board of Laura Pendergraft, Student at Vaughan
Elementary School, as the Arbor Day Poster Contest Winner.
4. Presentation of Proclamations by the Office of the Mayor:
• Presentation of a Proclamation to Susan Campbell, Urban Forester for the Parks and
Recreation Department, Proclaiming April 9, 2005, as Arbor Day.
• Presentation of a Proclamation to Herbert Miller, Purchasing Manager and
Representatives of the Purchasing Division Proclaiming the Month of March as Purchasing
Month.
• Presentation of a Proclamation to Lee Battle, Senior Planner of the Planning and
Development Department, Proclaiming the Week of March 28 -April 3, 2005, as National
Community Development Week.
• Presentation of a Proclamation to Steve Massey, Director of Community Services,
Proclaiming the Week of April 3-9, 2005, as International Building Safety Week
• Presentation of a Proclamation to Morita Richards, Children's Services Manager, Allen
Public Library, Proclaiming the Week of April 10-16, 2005, as National Library Week
• Presentation of a Proclamation to Cheryl Quillin, Police Sergeant and Representatives of
the Police Department, Proclaiming the Week of April 10-16, 2005, as National
Telecommunicator's Week.
5. Presentation by Greg Roemer, President, and Robert Medigovich, Municipal Coordinator,
Regarding the Community Waste Disposal, Inc.'s (CWD) Annual Report.
Consent Agenda
MOTION: Upon a motion made by Councilmember Stout and a second by Councdmember Bartlemay,
the Council voted six (6) for and none (0) opposed to approve and adopt the consent agenda
as follows:
6. Approve Minutes of the March 8, 2005, Regular Meeting.
7. Approve Minutes of the March 10, 2005, Joint Meeting with the City Councils of Frisco and
Plano and the Arts of Collin County Commission, Inc.
8. Motion to Set March 29, 2005, as the Date for a Special Called Workshop Concerning the
Central Business District (CBD).
9. Adopt an Ordinance Canceling the May 7, 2005, General Election.
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ORDINANCE NO. 2383-3-05: AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF
ALLEN, COLLIN COUNTY, TEXAS, CANCELING THE ELECTION SCHEDULED TO BE
HELD MAY 7, 2005, FOR THE PURPOSE OF ELECTING THE MAYOR AND CITY
COUNCR,MEMBER FOR PLACE NO 2; DECLARING EACH UNOPPOSED CANDIDATE
ELECTED TO OFFICE; ORDERING THE POSTING OF THIS ORDINANCE AT CITY HALL
AND AT THE OLD ALLEN LIBRARY BUILDING POLLING PLACE ON ELECTION DAY;
PROVIDING A SEVERABD.ITY CLAUSE; AND DECLARING AN EFFECTIVE DATE
10. Adopt an Ordinance Amending General Order 3700 Promotional Process of the Personnel
Rules of Order for the Police Department.
ORDINANCE NO. 2384-3-05: AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF
ALLEN, COLLIN COUNTY, TEXAS, AMENDING THE PERSONNEL POLICY FOR THE CITY
OF ALLEN POLICE DEPARTMENT; PROVIDING A REPEALING CLAUSE; PROVIDING A
SEVERABILITY CLAUSE; AND PROVIDING FOR AN EFFECTIVE DATE.
11. Adopt a Resolution Commending Speaker Tom Craddick for his Endorsement of Indexing the
State Motor Fuel Tax.
RESOLUTION NO. 2385-3-05(R): A RESOLUTION OF THE CITY COUNCIL OF THE CITY
OF ALLEN, COLLIN COUNTY, TEXAS, IN SUPPORT OF THE INDEXING OF THE STATE
MOTOR FUEL TAX; AND PROVIDING AN EFFECTIVE DATE.
12. Adopt a Resolution Endorsing Certain Legislative Changes to the Proposed Payroll Tax in
House Bill 3.
RESOLUTION NO. 2386-3-05(R): A RESOLUTION OF THE CITY COUNCIL OF THE CITY
OF ALLEN, COLLIN COUNTY, TEXAS, ENDORSING CERTAIN LEGISLATIVE CHANGES
TO HOUSE BILL 3; AND PROVIDING AN EFFECTIVE DATE.
13. Adopt a Resolution Adopting the National Incident Management System (NIMS) as the City of
Allen's Standard for Incident Management per the Homeland Security Presidential
Directive/HSPD-5.
RESOLUTION NO. 2387-3-05(R): A RESOLUTION OF THE CITY COUNCIL OF THE CITY
OF ALLEN, COLLIN COUNTY, TEXAS, DESIGNATING THE NATIONAL INCIDENT
MANAGEMENT SYSTEM (NIMS) AS THE BASIS FOR ALL INCIDENT MANAGEMENT IN
THE CITY OF ALLEN; AND PROVIDING AN EFFECTIVE DATE.
14. Adopt a Resolution Ratifying the Settlement Agreement between the Steering Committee of
Cities Served by TXU and TXU Electric Delivery.
RESOLUTION NO. 2388-3-05(R): A RESOLUTION OF THE CITY COUNCIL OF THE CITY
OF ALLEN, COLLIN COUNTY, TEXAS, RATIFYING SETTLEMENT WITH TXU ELECTRIC
DELIVERY: AND PROVIDING AN EFFECTIVE DATE.
15. Authorize City Manager to Expend Funds in an Amount not to exceed $29,404.97 for Fire
Fighting Equipment According to the Fire Act Grant with the Understanding that the Federal
ALLEN CITY COUNCIL
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MARCH 22, 2005
PAGE
Portion of the Fire Act Grant of $24,263 will be Reimbursed through the Grant and the Local
Portion of $5,141.97 is included in the FY 2004-2005 Budget.
16. Award Bid and Authorize Execution of a Contract with August Industries, Inc. for an Amount
not to exceed $48,250 for the Purchase, Delivery, and Complete Installation of a Breathing Air
Station and a Mobile Storage Containment Fill Station for the Allen Fire Department.
Council authorized the City Manager to execute the contract.
17. Rejection of Bid for Item No. 1 of Bid No. 2005-11-49 for Routing and Sealing of Concrete
Paving on Thoroughfares and Streets.
18. Award Bid for Item No. 2 of Bid No. 2005-I1-49 and Authorize Execution of an Annual
Contract with Curtco, Inc., for an Amount not to exceed $24,750 for Crack Sealing of Concrete
Pavement on Thoroughfares and Streets with Two One -Year Options to Renew under the
Same Terms and Conditions
Council authorized the City Manager to execute the contract.
19. Authorize Execution of Real Estate Sales Contracts for Right -of -Way for the SH 5 Widening
Project with Shelgren, Snoddy, Marlow, and Muegel for $14,830 plus Closing Costs for
CConstruction of Paving and Utility Improvements.
ouncil authorized the City Manager to execute the contracts.
20. Receive the CIP (Capital Improvement Program) Status Report.
21. Receive the Summary of Property Tax Collections as of February 2005.
The motion earned.
22. Accept the 2003-2004 Comprehensive Annual Financial Report (CAFR) as Presented by
Weaver and Tidwell, L.L.P.
MOTION: Upon a motion made by Councdmember Pacheco and a second by Mayor Pro Tem Fulk, the
Council voted six (6) for and none opposed to accept the 2003-2004 Comprehensive Annual
Financial Report. The motion carried.
Other Business
23. Calendar.
• March 28 — CDC Town Hall Meeting/7:00 p.m.
• April 4 — TRIAD Meeting/Gentry Training Facility/6:00 p.m.
• April 8-10 — Kiwanis Circus
24. Items of Interest.
ALLEN CITY COUNCIL
REGULAR MEETING
MARCH 22, 2005 PAGE 5
Executive Session
The Executive Session was not held.
25. Reconvene and Consider Action on Items Discussed during Executive Session.
Adiourn
MOTION: Upon a motion made by Councilmember Stout and a second by Councilmember Bartlemay,
the Council voted six (6) for and none (0) opposed to adjourn the regular session of the Allen
City Council at 7:50 p.m on Tuesday, March 22, 2005. The motion carried.
These minutes approved on the 12' day of Apr_l, 2005.
ATTEST:
Shelley B. George, TAMC, CITY S RETARY
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Steph n Terrell, MAYOR