Min - City Council - 2005 - 08/12 - WorkshopALLEN CITY COUNCILISTAFF
FY 2005-2006 BUDGET WORKSHOP
TANGLEWOOD ON LAKE TEXOMA
POTTSBORO,TEXAS
AUGUST 12, 139 AND 14, 2005
Present:
Stephen Terrell, Mayor
Councilmembers:
Kenneth Fulk, Mayor Pro Tem
Debbie Stout
Ross Obermeyer
Mark Pacheco
Susan Bartlemay
Jeff McGregor
City Staff Presenh.
Peter H. Vargas, City Manager
Shelli Siemer, Assistant City Manager
Shelley B. George, City Secretary
Pete Smith, City Attorney
Kevin Hammeke. Finance Director
Joanne Stoehr, Assistant Director of Finance
Trish Featherston, Budget Analyst
Laura Morrow, Human Resources Director
Teresa Warren, Public and Media Relations Officer
Citv Staff Present Through Saturday. August 13, 2005
Bret McCullough, Chief Building Official
Stephen Massey, Community Services Director
Charisse Canfield, Economic Development Executive Director
John Baumgartner, Engineering Director
Dana Murray, Senior Accountant
Bill Hawley, Fire Chief
Sid Hudson, Information Technology Director
Barbara Buehler, Library Director
Tim Dentler, Director of Parks and Recreation
David Hoover, Planning and Development Director
Jon Amundson, Administration Intern
City Staff Attending Department Presentations Oulv:
Kurt Hall, Assistant Fire Chief
Kevin Martin, Risk Manager
Lori Smeby, Assistant Director of Parks and Recreation
Bill Rushing, Police Chief
Mike Stephens, Assistant Police Chief
Robert Flores, Police Captain
Debra Bradley, Police Captain
Chris Denney, Police Captain
Ken Myers, Police Corporal
PAGE
The Allen City Council convened the FY 2005-2006 Budget Workshop Session at 1.19 p.m. on Friday,
August 12, 2005, in the Harbour Room of Tanglewood on Lake Texoma, Pottsboro, Texas. Mayor Terrell
called the meeting to order and announced a quorum was present.
ALLEN CITY COUNCIL
Overview of Budgets
WORKSHOP SESSION
• Peter H. Vargas, City Manager
AUGUST 12, 13, AND 14, 2005
- New Programs
FRIDAY, AUGUST 12, 2005
PAGE
The Allen City Council convened the FY 2005-2006 Budget Workshop Session at 1.19 p.m. on Friday,
August 12, 2005, in the Harbour Room of Tanglewood on Lake Texoma, Pottsboro, Texas. Mayor Terrell
called the meeting to order and announced a quorum was present.
1.19 P.M. — 2:23 P.M.
Overview of Budgets
• Bill Rushing, Police Chief
• Peter H. Vargas, City Manager
- Year in Review
o Crime Statistics and Trends
- New Programs
o Community Programs
- Budget Video
- New Programs
• Kevin Hammeke, Finance Director
o Command Structure
• Joanne Stoehr, Assistant Finance Director
• Trish Featherston, Budget Analyst
- Year End — Revenues and Expenditures
- Projections/Criteria for New Fiscal Year
2:23 P.M. — 2:45 P.M.
Break
2:45 P.M. — 4:15 P.M.
Department Presentation
• Tim Dentler, Parks and Recreation Director
- Status Report on Current Programs
o The Edge
o Golf Course
Status Report on Upcoming Projects
o Senior Activity Center
o Report on New Facilities added the Past Five Years and Projected
O&M for Future Facilities
o Description of Special Revenue and General Fund
o "Fees for Service" Concept
o Litter Control and Solid Waste Fund Impact
4:15 P.M. — 4:41 P.M
Future Financial Picture
• Peter H. Vargas, City Manager
- Future Facilities — O&M
The Budget Workshop Session was recessed at 4:41 p.m. on Friday, August 12, 2005.
SATURDAY, AUGUST 13, 2005
The Allen City Council reconvened the FY 2005-2006 Budget Workshop Session at 8:49 a.m. on Saturday,
August 13, 2005, in the Harbour Room of Tanglewood on Lake Texoma, Pottsbom, Texas Mayor Terrell
reconvened the meeting to order and announced a quorum was present.
8.49 A M. — 9'47 A.M.
Department Presentation
• Bill Rushing, Police Chief
- Year in Review
o Crime Statistics and Trends
o Community Programs
- New Programs
o Command Structure
1 45 P.M. — 2:21 P.M. Economic Development and Hotel/Motel Fund
Charisse Canfield, Economic Development Executive Director
2:21 PAL — 3:01 P.M. Department Presentation
Steve Massey, Community Services Director
- Water and Sewer Fund Update
- Water Conservation Plan Update
o New Programs
o Staffing Levels
o Status of Leak Detection Program
3:01 P.M. — 3:23 P.M. Capital Improvement Program (CIP)
Kevin Hammeke, Finance Director
- Debt Service Financial Plan
3:23 P.M. — 3.47 P.M. Break
PAGE
ALLEN CITY COUNCIL
WORKSHOP SESSION
AUGUST 12, 13, AND 14, 2005
o Professional Development
o Staffing
o Crime Analysis Software
o Grants (AFIS)
- Interoperability Status
- Update on Activities to Improve Homeland Security
9'47 A.M —10:52 A.M.
Department Presentation
• Bill Hawley, Fire Chief
- Year in Review
o Community Programs
o Regional Specialty Focus
o Summary of Homeland Security Grant Funding
- New Programs
o Command Structure
o Professional Development
- Future Programs
o New Fire Station
o Emergency Medical Dispatch
10'52 A.M. — 11.15 A.M.
Break
11.15 A.M. — 11:44 A.M.
Department Presentation
Teresa Warren, Public and Media Relations Officer
- Web Contract
- Video On -Demand
- Annual Report / Municipal Messenger
11:44 A.M. — 12:52 P.M.
Development Update
• David Hoover, Planning and Development Director
12:52 P.M. — 1 45 P M.
Lunch, Tanglewood Dining Room
1 45 P.M. — 2:21 P.M. Economic Development and Hotel/Motel Fund
Charisse Canfield, Economic Development Executive Director
2:21 PAL — 3:01 P.M. Department Presentation
Steve Massey, Community Services Director
- Water and Sewer Fund Update
- Water Conservation Plan Update
o New Programs
o Staffing Levels
o Status of Leak Detection Program
3:01 P.M. — 3:23 P.M. Capital Improvement Program (CIP)
Kevin Hammeke, Finance Director
- Debt Service Financial Plan
3:23 P.M. — 3.47 P.M. Break
PAGE
1
ALLEN CITY COUNCIL
WORKSHOP SESSION
AUGUST 12, 13, AND 14, 2005 PAGE 4
3:47 P.M. —4:39 P M Capital Improvement Program (CIP)
• John Baumgartner, Engineering Director
- Status of Current and Upcoming Projects
o Service Center
o Municipal Court Relocation
o US 75 Landscaping
• Tim Dentler, Parks and Recreation Director
- Parks Capital
The Budget Workshop Session was recessed at 4:39 p.m. on Saturday, August 13, 2005.
SUNDAY, AUGUST 14, 2005
The Allen City Council reconvened the FY 2005-2006 Budget Workshop Session at 9:18 am. on Sunday,
August 14, 2005, in the Harbour Room of Tanglewood on Lake Texoma, Pottsboro, Texas. Mayor Terrell
reconvened the meeting to order and announced a quorum was present.
9.18 A.M. — 10:15 A.M.
Update on Personnel Related Items
• Laura Morrow, Human Resources Director
- Review of Pay Plan
- Review of Health Benefit Plan
- Update on P.R.I.D.E. Program
10:15 A.M. — 11.30 A.M.
Question and Answer Session Regarding the Proposed Budget
11.30 A.M. —NOON
Break
NOON -12:30 P.M.
Status Report on Annual Board Appointments
12:30 P.M. —1 45 P.M.
Wrap -Up
1:45 P.M.
Adjourn
MOTION: Upon a motion made by Councilmember Stout and a second by Councilmember Oberrneyer,
the FY 2005-2006 Budget Workshop of the Allen City Council/Staff was adjourned at
1:45 p.m. on Sunday, August 14. 2005.
These minutes approved on the 23rd day of August, 2005.
ATTEST: ,, n �y� � �
SheOey B, Geo , RMC, CI SECRETARY
APPROVED:
Stephen Terrell, MAYOR