Min - City Council - 2006 - 08/18 - WorkshopALLEN CITY COUNCIL/STAFF
FY 2006-2007 BUDGET WORKSHOP
TANGLEWOOD ON LAKE TEXOMA
POTTSBORO,TEXAS
AUGUST 18, 19, AND 20, 2006
Present:
Stephen Terrell, Mayor
Councilmembers:
Susan Bartlemay, Mayor Pro Tem
Debbie Stout
Ross Obermeyer
Mark Pacheco
Gary L. Caplinger
Jeff McGregor
Citv Staff Present Through Saturday. August 19. 2006
Bret McCullough, Chief Building Official
Stephen Massey, Community Services Director
Charisse Bodisch, Economic Development Executive Director
John Baumgartner, Engineering Director
Dana Murray, Senior Accountant
Bill Hawley, Fire Chief
Laura Morrow, Human Resources Director
Barbara Buehler, Library Director
Tim Dentler, Parks and Recreation Director
David Hoover, Planning and Development Director
Bill Rushing, Police Chief
City Staff Attending Department Presentations Only:
Jimmy Knipp, Community Services Assistant Director
Kurt Hall, Assistant Fire Chief
Lori Smeby, Parks and Recreation Assistant Director
Mike Stephens, Assistant Police Chief
Ken Myers, Police Corporal
City Staff Present:
Peter H. Vargas, City Manager
Shelli Siemer, Assistant City Manager
Shelley B. George, City Secretary
Pete Smith, City Attorney
Kevin Hammeke, Finance Director
Joanne Stoehr, Assistant Director of Finance
Trish Featherston, Budget Manager
Sid Hudson, Information Technology Director
Teresa Warren, Public and Media Relations Officer
Jon Amundson, Management Analyst
Citv Staff Present Through Saturday. August 19. 2006
Bret McCullough, Chief Building Official
Stephen Massey, Community Services Director
Charisse Bodisch, Economic Development Executive Director
John Baumgartner, Engineering Director
Dana Murray, Senior Accountant
Bill Hawley, Fire Chief
Laura Morrow, Human Resources Director
Barbara Buehler, Library Director
Tim Dentler, Parks and Recreation Director
David Hoover, Planning and Development Director
Bill Rushing, Police Chief
City Staff Attending Department Presentations Only:
Jimmy Knipp, Community Services Assistant Director
Kurt Hall, Assistant Fire Chief
Lori Smeby, Parks and Recreation Assistant Director
Mike Stephens, Assistant Police Chief
Ken Myers, Police Corporal
PAGE
The Allen City Council convened the FY 2006-2007 Budget Workshop Session at 1.10 p.m on Friday,
August 18, 2006, in the Harbour Room of Tanglewood on Lake Texoma, Pottsboro, Texas. Mayor Terrell
called the meeting to order and announced a quorum was present.
ALLEN CITY COUNCIL
Overview of Budgets
WORKSHOP SESSION
AUGUST 18, 19, AND 20, 2006
FRIDAY, AUGUST 18, 2006
PAGE
The Allen City Council convened the FY 2006-2007 Budget Workshop Session at 1.10 p.m on Friday,
August 18, 2006, in the Harbour Room of Tanglewood on Lake Texoma, Pottsboro, Texas. Mayor Terrell
called the meeting to order and announced a quorum was present.
The Allen City Council reconvened the FY 2006-2007 Budget Workshop Session at 8:40 a.m. on Saturday,
August 19, 2006, in the Harbour Room of Tanglewood on Lake Texoma, Pottsboro, Texas. Mayor Terrell
reconvened the meeting to order and announced a quorum was present.
8:40 A.M. — 9,40 A.M. Department Presentation
Bill Rushing, Police Chief
- Year in Review
o Crime Statistics and Trends
o Community Programs
- New Programs
o Certification Pay
o Overtime
o Dispatch / Public Safety Officers
o Police Committees Update
o Staffing
9*40 A.M. — 10:25 A.M. Department Presentation
Bill Hawley, Fire Chief
Year in Review
o Community Programs
o Regional Specialty Focus
o Summary of Homeland Security Grant Funding
1.10 P.M. — 1:52 P.M.
Overview of Budgets
• Peter H. Vargas, City Manager
- Budget Video
• Joanne Stoehr, Assistant Finance Director
• Trish Featherston, Budget Manager
- Year End — Revenues and Expenditures
- Projections/Criteria for New Fiscal Year
1:52 P.M. — 4:00 P.M
IT Master Plan
• Ernest Pages and Stephen Gousie, eGov Consulting
- Five Year Strategic Plan
• Sid Hudson, IT Director
• Kevin Hammeke, Finance Director
- Funding Strategy
• Jon Amundson, Management Analyst
r'
4:00 P.M — 4 12 P.M.
- Replacement Fund
Questions and Answers
The Budget Workshop
Session was recessed at 4 12 p m. on Friday, August 18, 2006
SATURDAY, AUGUST 19,200
The Allen City Council reconvened the FY 2006-2007 Budget Workshop Session at 8:40 a.m. on Saturday,
August 19, 2006, in the Harbour Room of Tanglewood on Lake Texoma, Pottsboro, Texas. Mayor Terrell
reconvened the meeting to order and announced a quorum was present.
8:40 A.M. — 9,40 A.M. Department Presentation
Bill Rushing, Police Chief
- Year in Review
o Crime Statistics and Trends
o Community Programs
- New Programs
o Certification Pay
o Overtime
o Dispatch / Public Safety Officers
o Police Committees Update
o Staffing
9*40 A.M. — 10:25 A.M. Department Presentation
Bill Hawley, Fire Chief
Year in Review
o Community Programs
o Regional Specialty Focus
o Summary of Homeland Security Grant Funding
I
ALLEN CITY COUNCIL
WORKSHOP SESSION
AUGUST 18, 19, AND 20, 2006
- New Programs
o Medical Emergency Dispatch
o Proposed Ambulance Fee Structure
o Certification Pay
1025 A M — 10:40 A.M. Break
10.40 A.M. — 11 15 A.M. Department Presentation
Barbara Buehler, Library Director
- Year in Review
o Status of Facility
o Civic Auditorium Marketing Plan
o Status of Coffee Shop
- New Programs
o Funding of Expanded Hours
o Homework Help Center
o Increase in Collection
11 15 A.M. — 11 40 A.M. Development Update
2.39 P.M. — 3:00 P.M. Break
3 00 P.M — 3 08 P.M. Capital Improvement Program (CIP) Continued
Tim Dentler, Parks and Recreation Director
- Parks Capital
3.08 P.M. — 4 00 P.M. Department Presentation
• Tim Dender, Parks and Recreation Director
- Status Report on Current Programs
o Senior Center
o Natatorium
o Golf Course
PAGE
• David Hoover, Planning and Development Director
11 40 A M — 12 03 P.M
Economic Development and Hotel/Motel Fund
• Charisse Bodisch, Economic Development Executive Director
12.03 P.M. — 1:09 P.M.
Lunch, Tanglewood Dining Room
1:09 P.M. — 2:00 P M
Department Presentation
• Steve Massey, Community Services Director
- Drought Contingency Plan Update
- Water/Sewer Fund Status Update
- Water/Sewer Rate Study Update
2:00 P M — 2:39 P M
Capital Improvement Program (CIP)
• Kevin Hammeke, Finance Director
- Debt Service Financial Plan
• John Baumgartner, Engineering Director
- Status of Current and Upcoming Projects
- Upcoming CIP Bond Election
- Other: Transportation Update (SH 121 / US 75)
2.39 P.M. — 3:00 P.M. Break
3 00 P.M — 3 08 P.M. Capital Improvement Program (CIP) Continued
Tim Dentler, Parks and Recreation Director
- Parks Capital
3.08 P.M. — 4 00 P.M. Department Presentation
• Tim Dender, Parks and Recreation Director
- Status Report on Current Programs
o Senior Center
o Natatorium
o Golf Course
PAGE
ALLEN CITY COUNCIL
WORKSHOP SESSION
AUGUST 18, 19, AND 20, 2006 PAGE 4
o Youth Park
- New Programs
o Greenbelt Maintenance
4:00 P.M. — 4:30 P.M. Department Presentation
Teresa Warren, Public and Media Relations Officer
- Proposed PEG Fee Increase
- Video on Demand Usage
- Webpage Management
4:30 P M — 5:14 P M Questions for Staff
The Budget Workshop Session was recessed at 5:14 p.m on Saturday, August 19,'_006
SUNDAY, AUGUST 20.2006
The Allen City Council reconvened the FY 2006-2007 Budget Workshop Session at 9:35 a.m. on Sunday,
August 20, 2006, in the Harbour Room of Tanglewood on Lake Texoma, Portsboro, Texas. Mayor Terreii
reconvened the meeting to order and announced a quorum was present.
9.35 A.M — 9 45 A M Discussion regarding Council Salaries
9'45 A M. — 10:15 A.M. Proposed Funding of CASA, CityHouse and Collin County Court Appointed
Advocacy Center
10:15 A.M. — 10:35 A.M. Question and Answer Session Regarding the Proposed Budget
1035 AM — 10:45 A.M. Proposed Charter Amendment Election
10.45 A.M. — 11:00 A.M Status Report on Annual Board Appointments
MOTION: Upon a motion made by Councilmember McGregor and a second by Councilmember Pacheco,
the Council voted seven (7) for and none (0) opposed to adjourn the FY 2006-2007 Budget
Workshop of the Allen City Council/Staff at 11:00 a.m. on Sunday, August 20, 2006.
These minutes approved on the 12" day of September, 2006.
APPROVED:
Stephed Terrell, MAYOR
ATTEST:
a
ShelleyShelley B. George, ITYShelley B. George, ITY SECR