Min - City Council - 2007 - 03/27 - RegularALLEN CITY COUNCIL
REGULAR MEETING
MARCH 27, 2007
Present:
Stephen Terrell, Mayor
Councilmembers:
Susan Bartlemay, Mayor Pro Tem
Debbie Stout
Ross Obermeyer
Mark Pacheco
Gary L. Caplinger
Jeff McGregor
City Staff:
Peter H. Vargas, City Manager
Shelli Siemer, Assistant City Manager
Shelley B. George, City Secretary
Pete Smith, City Attorney
Workshop Session
With a quorum of the Councilmembers present, the Workshop Session of the Allen City Council was called to
order by Mayor Terrell at 6:15 p m. on Tuesday, March 27, 2007, in the Council Conference Room of the
Allen City Hall, 305 Century Parkwav, Allen, Texas Items discussed in the workshop included:
• Update Regarding Winter Holiday Event
• Update Regarding Hours of Operation for the 'Spray Ground'
• Legislative Update
• Committee Updates from City Council Liaisons
- Allen Economic Development Corporation
With no further discussion, the Workshop Session of the Allen City Council was adjourned at 7:04 p m. on
Tuesday, March 27, 2007
Call to Order and Announce a Quorum is Present
With a quorum of the Councilmembers present, the Regular Meeting of the Allen City Council was called to
order by Mavor Terrell at 7' 12 p m. on Tuesday, March 27, 2007, in the Council Chambers of the Allen City
Hall, 305 Century Parkway, Allen, Texas.
Pledee of Alleeiance
Citizens' Comments.
ALLEN CITY COUNCIL
REGULAR MEETING
MARCH 27, 2007 PAGE 2
Consent Anenda
MOTION: Upon a motion made by Councilmember Stout and a second by Mayor Pro Tem Bartlemay,
Council voted seven (7) for and none (0) opposed to adopt the consent agenda as follows:
2. Approve Minutes of the March 13, 2007, Regular Meeting.
3. Adopt a Resolution Requesting the Removal of Stacy Road (FM 2786) from US 75 to
Greenville Avenue (SH 5) from the Texas Department of Transportation Highway System.
RESOLUTION NO. 2604-3-07(R): A RESOLUTION OF THE CITY COUNCIL OF THE CITY
OF ALLEN, COLLIN COUNTY, TEXAS, REQUESTING THE REMOVAL OF STACY ROAD
(FM 2786) FROM THE TEXAS HIGHWAY SYSTEM; AND PROVIDING FOR AN EFFECTIVE
DATE.
4. Adopt a Resolution Authorizing an Interlocal Agreement with the Collin County Emergency
Communication Committee for the Shared Use of a Private Fiber Network.
RESOLUTION NO. 2605-3-07(R): A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF
ALLEN, COLLIN COUNTY, TEXAS, APPROVING THE TERMS AND CONDITIONS OF AN
Ej INTERLOCAL AGREEMENT BY AND BETWEEN THE CITY OF ALLEN, TEXAS, AND
COLLIN COUNTY, TEXAS, AUTHORIZING PARTICIPATION IN THE CONSTRUCTION OF A
FIBER RING FOR EMERGENCY COMMUNICATIONS, THE MAINTENANCE OF THAT FIBER
RING AND ALL EQUIPMENT NEEDED TO RUN THE NETWORK; AUTHORIZING ITS
EXECUTION BY THE CITY MANAGER OR DESIGNEE; AND PROVIDING AN EFFECTIVE
DATE.
5. Adopt a Resolution Authorizing an Interlocal Agreement with the Town of Fairview for
Emergency Warning Siren Activation Services.
RESOLUTION NO. 2606-3-07(R): A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF
ALLEN, COLLIN COUNTY, TEXAS, APPROVING THE TERMS AND CONDITIONS OF AN
INTERLOCAL AGREEMENT BY AND BETWEEN THE CITY OF ALLEN, TEXAS, AND THE
TOWN OF FAIRVIEW, TEXAS, FOR EMERGENCY WARNING SIREN ACTIVATION
SERVICES, AUTHORIZING ITS EXECUTION BY THE CITY MANAGER OR DESIGNEE; AND
PROVIDING AN EFFECTIVE DATE.
6. Adopt a Resolution Authorizing an Interlocal Agreement with the Town of Fairview and
Lovejoy Independent School District for a Development Agreement to Provide Sewer Services
to the new Lovejoy Independent School District Middle School.
RESOLUTION NO. 2607-3-07(Rl: A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF
ALLEN, COLLIN COUNTY, TEXAS, APPROVING THE TERMS AND CONDITIONS OF AN
INTERLOCAL AGREEMENT BY AND BETWEEN THE CITY OF ALLEN, TEXAS, LOVEJOY
INDEPENDENT SCHOOL DISTRICT AND THE TOWN OF FAIRVIEW, TEXAS, AUTHORIZING
THE ESTABLISHMENT OF SEWER SERVICE; AUTHORIZING ITS EXECUTION BY THE CITY
MANAGER OR DESIGNEE: AND PROVIDING AN EFFECTIVE DATE.
ALLEN CITY COUNCIL
REGULAR MEETING
MARCH 27, 2007 PAGE 3
7. Adopt a Resolution Accepting the Crime Victim Advocate Grant from the State of Texas,
Office of the Governor, Criminal Justice Division, if Awarded.
RESOLUTION NO. 2608-3-07(R): A RESOLUTION OF THE CITY COUNCIL OF THE CITY
OF ALLEN, COLLIN COUNTY, TEXAS, TO ACCEPT A GRANT FROM THE STATE OF
TEXAS, OFFICE OF THE GOVERNOR CRIMINAL JUSTICE DIVISION PROVIDING
FUNDING FOR A CRIME VICTIM ADVOCATE, IF AWARDED; AND PROVIDING FOR AN
EFFECTIVE DATE.
8. Adopt a Resolution Approving an Amended Investment Policy for the City of Allen Governing
the Investment of Municipal Funds.
RESOLUTION NO. 2609-3-07(R): A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF
ALLEN, COLLIN COUNTY, TEXAS, APPROVING AN AMENDED POLICY FOR THE
INVESTMENT OF MUNICIPAL FUNDS, AND PROVIDING AN EFFECTIVE DATE.
9. Adopt a Resolution Opposing the Proposed Craig Ranch Transmission Line Project by Brazos
Electric Power Cooperative, Inc. Regarding their Proposed Routes in the Northern Part of
Allen along the SH 121 Corridor.
RESOLUTION NO. 2610-3-07(Rl: A RESOLUTION BY THE CITY COUNCIL OF THE CITY
OF ALLEN, COLLIN COUNTY, TEXAS, OPPOSING THE PROPOSED CRAIG RANCH
TRANSMISSION LINE PROJECT BY BRAZOS ELECTRIC POWER COOPERATIVE, INC.
REGARDING THEIR PROPOSED ROUTES IN THE NORTHERN PART OF ALLEN ALONG
THE 121 CORRIDOR, MAKING FINDINGS RELATED TO THE SUBJECT, AND PROVIDING
AN EFFECTIVE DATE.
10. Adopt a Resolution Determining the Necessity for Acquisition of Three Parcels along Exchange
Parkway between Twin Creeks Drive and SH 121 for the Widening of Exchange Parkway and
Authorize the City Manager and City Attorney to File Proceedings in Eminent Domain to
Acquire Such Properly, if Necessary.
RESOLUTION NO. 2611-3-07(R): A RESOLUTION OF THE CITY COUNCIL OF THE CITY
OF ALLEN, COLLIN COUNTY, TEXAS, DETERMINING THE NECESSITY FOR THE
ACQUISITION OF STREET RIGHT-OF-WAY FOR EXCHANGE PARKWAY AS DESCRIBED
IN THE EXHIBITS ATTACHED HERETO, WITHIN THE CITY OF ALLEN, COLLIN COUNTY,
TEXAS; AUTHORIZING THE CITY ATTORNEY TO FILE PROCEEDINGS IN EMINENT
DOMAIN TO ACQUIRE THE RIGHT-OF-WAY; AND PROVIDING FOR AN EFFECTIVE DATE.
11. Authorize Execution of a Real Estate Sales Contract with Brian and Kim Southwell for $69,100
plus Closing Costs for Right -of -Way and for the Construction of Paving and Utility
Improvements for the Exchange Parkway Widening Project and Amend the Project Budget to
$396,500.
12. Authorize Execution of a Contract with Complete Power Technologies Inc. in the Amount of
El$320,248 for the Construction of a New Data Center in City Hall and the Remodel of the Data
Center in the Police Department.
ALLEN CITY COUNCIL
REGULAR MEETING
MARCH 27, 2007
PAGE 4
13. Authorize Execution of One-year Agreements with Hertz Equipment Rental Corporation and
Sunbelt Rentals, Inc. for the Rental of Commercial Equipment for an Amount not to exceed
$28,000 with Two One-year Options to Renew with Contract Pricing Increased/1)"reased for
Each One-year Renewal Period Based upon the U.S. Department of Labor Producer Price
Index for an Amount not to exceed 5%.
14. Authorize Execution of a Two-year Agreement with Star Uniform Company, LTD for the
Rental of Work Uniforms for Various Departments for an Amount not to exceed $65,000 with
Three One-year Options to Renew with Contract Pricing Increased/Decreased for Each One-
year Renewal Period Based upon the U.S. Department of Labor Producer Price Index for an
Amount not to exceed 5%.
15. Receive the CIP (Capital Improvement Program) Status Report.
16. Receive the Summary of Property Tax Collections as of February 2007.
The motion cartied.
17. Motion to Accept the 2005-2006 Comprehensive Annual Financial Report (CAFR) as Presented
by Weaver and Tidwell L.L.P.
MOTION: Upon a motion made by Councilmember Caplinger and a second by Councilmember
McGregor, Council voted seven (7) for and none (0) opposed to accept the 2005-2006
Comprehensive Annual Financial Report. The motion carried.
18. Adopt a Resolution Setting New Rates for Residential and Commercial Water and Sewer
Services.
RESOLUTION NO. 2612-3-07(R): A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF
ALLEN, COLLIN COUNTY, TEXAS, ESTABLISHING SANITARY SEWER CHARGES AND
WATER SERVICE CHARGES, PROVIDING A SEVERABILITY CLAUSE; PROVIDING A
REPEALING CLAUSE; AND PROVIDING AN EFFECTIVE DATE.
MOTION: Upon a motion made by Councilmember Pacheco and a second by Councilmember
Obenneyer, Council voted seven (7) for and none (0) opposed to adopt Resolution No. 2612-
3-07(R), as previously captioned, to set new rates for residential and commercial water and
sewer services. The motion carried.
19. Consider Making an Appointment to Fill a Vacancy in Place No. 2 on the Keep Allen Beautiful
Board.
No action was taken.
Other Business
20. Calendar.
ALLEN CITY COUNCIL
REGULAR MEETING
MARCH 27, 2007
• March 28, 29 —Partners in Mobility Meetings/Austin
April 2 — TRIAD Meeting/Allen Senior Recreation Center
21. Items of Interest.
22. Reconvene and Consider Action on Items Discussed during Executive Session.
Adjourn
PAGES
MOTION: Upon a motion made by Councilmember Stout and a second by Mayor Pro Tem Bartlemay,
the Council voted seven (7) for and none (0) opposed to adjourn the Regular Meeting of the
Allen City Council at 7:38 p.m. on Tuesday, March 27, 2007 The motion carried.
These minutes approved on the 10' day of April, 2007
4APPROVED: f�
Stephe11,MAYOR
ATTEST:
Shelley B. Ge CITY SE TARY
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