Min - City Council - 2007 - 06/12 - RegularEl
Present
Stephen Terrell, Mayor
Councilmembers:
Susan Bartlemay, Mayor Pro Tem
Debbie Stout
Ross Obermeyer
Mark Pacheco
Robin L Sedlacek
Gary L. Caplinger
Jeff McGregor
ALLEN CITY COUNCIL
REGULAR MEETING
JUNE 12, 2007
City Staff:
Peter H. Vargas, City Manager
Shelli Siemer, Assistant City Manager
Shelley B. George, City Secretary
Pete Smith, City Attorney
Workshop Session
The City Council Workshop was not held.
Call to Order and Announce a Ouorum is Present
With a quorum of the Councilmembers present, the Regular Meeting of the Allen City Council was called to
order by Mayor Terrell at 7:00 p in. on Tuesday. June 12, 2007, in the Council Chambers of the Allen City
Hall, 305 Century Parkway, Allen, Texas.
Pledee of Alleeiance
1. Administration of Oaths -of -Office and Presentation of Certificates -of -Election to
Councilmember Robin Sedlacek and Councilmember Jeff McGregor.
Public Recoenition
2. Citizens' Comments.
3. Recognition of the Winner of the `One Book Project' Logo Contest —ALLen Reads (All Allen
Reads) — Sponsored by the Friends of the Library.
ALLEN CITY COUNCIL
REGULAR MEETING
JUNE 12, 2007
PAGE
The ALLen READS committee hosted the contest and selected the logo designed by Lowery
Freshman student Kelleigh Brill as the winning entry
Consent Agenda
MOTION: Upon a motion made by Councilmember Obermeyer and a second by Councilmember
McGregor, Council voted seven (7) for and none (0) opposed to adopt the consent agenda as
follows:
4. Approve Minutes of the May 8, 2007, Regular Meeting.
5. Approve Minutes of the May 22, 2007, Canvass of the Election.
6. Motion to Accept a Donation of a Sculpture as Public Art.
7. Adopt an Ordinance Adopting the Amendments in the Allen City Charter as a Result of
Approved Charter Amendments.
ORDINANCE NO. 2624-6-07: AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF
ALLEN, COLLIN COUNTY, TEXAS, ADOPTING THE AMENDMENTS TO THE HOME RULE
CHARTER APPROVED BY THE VOTERS OF THE CITY OF ALLEN AT AN ELECTION HELD
ON MAY 12,2007; AND PROVIDING FOR AN EFFECTIVE DATE.
8. Adopt an Ordinance Abandoning a Sewer Line Easement on Stacy Road, West of Star Creek.
ORDINANCE NO. 2625-6-07: AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF
ALLEN, COLLIN COUNTY, TEXAS, ABANDONING A SANITARY SEWER EASEMENT
DESCRIBED IN EXHIBIT "A" AND DEPICTED IN EXHIBIT "B," ATTACHED HERETO;
PROVIDING FOR THE FURNISHING OF A CERTIFIED COPY OF THIS ORDINANCE FOR
RECORDING IN THE REAL PROPERTY RECORDS OF COLLIN COUNTY, TEXAS, AS A
QUITCLAIM DEED; PROVIDING FOR THE INDEMNIFICATION OF THE CITY OF ALLEN,
TEXAS, AGAINST DAMAGES ARISING OUT OF THE ABANDONMENT; AUTHORIZING THE
CITY MANAGER TO EXECUTE ANY DOCUMENTS NECESSARY TO COMPLETE
ABANDONMENT. AND PROVIDING FOR AN EFFECTIVE DATE.
Adopt a Resolution Authorizing City Staff, Bond Counsel, and the City's Financial Advisor to
Proceed with the Necessary Actions Related to the Sale of General Obligation Bonds, Series
2007.
RESOLUTION NO. 2626-6-07(R): A RESOLUTION APPROVING A DATE FOR THE SALE
OF GENERAL OBLIGATION BONDS; AUTHORIZING APPROPRIATE PERSONNEL AND
CONSULTANTS TO PROCEED WITH ARRANGEMENTS AND THE PREPARATION OF
DOCUMENTS FOR THE ISSUANCE AND SALE OF SUCH BONDS AND RESOLVING OTHER
MATTERS INCIDENT AND RELATED THERETO
�.j 10. Adopt a Resolution Authorizing an Interlocal Cooperation Agreement with the City of Plano
�L for Automated Library Services.
ALLEN CITY COUNCIL
REGULAR MEETING
.LUNE 12, 2007
PAGE
RESOLUTION NO. 2627-6-07(R): A RESOLUTION OF THE CITY COUNCIL OF THE CITY
OF ALLEN, COLLIN COUNTY, TEXAS, APPROVING TI4E TERMS AND CONDITIONS OF
AN INTER- LOCAL COOPERATION AGREEMENT BY AND BETWEEN THE CITY OF
PLANO AND THE CITY OF ALLEN, FOR PROVIDING AUTOMATED LIBRARY SERVICES,
AUTHORIZING ITS EXECUTION BY THE CITY MANAGER OR DESIGNEE, AND
PROVIDING AN EFFECTIVE DATE.
11. Adopt a Resolution Authorizing an Interlocal Cooperation Agreement with Tarrant County
Allowing Each Party to Purchase Goods and Services under Each Other's Competitively Bid
Contracts.
RESOLUTION NO. 2628-6-07(R): A RESOLUTION OF THE CITY COUNCIL OF THE CITY
OF ALLEN, COLLIN COUNTY, TEXAS, APPROVING THE TERMS AND CONDITIONS OF
AN INTERLOCAL AGREEMENT BY AND BETWEEN THE CITY OF ALLEN, TEXAS, AND
TARRANT COUNTY, TEXAS, PROVIDING FOR A COOPERATIVE PURCHASING
PROGRAM FOR GOODS AND SERVICES; DESIGNATING THE CITY MANAGER, OR
DESIGNEE, AS OFFICIAL REPRESENTATIVE OF THE CITY IN MATTERS RELATING TO
THE PROGRAM; AND AUTHORIZING THE CITY MANAGER, OR DESIGNEE, TO
EXECUTE; AND PROVIDING AN EFFECTIVE DATE.
12. Adopt a Resolution Approving an Agreement among the Cities of Allen, Frisco, and Plano to
Amend a Provision of Funding Agreements Related to the Development Design Documents for
the Arts of Collin County Commission, Inc.
RESOLUTION NO. 2629-6-07(R): A RESOLUTION OF THE CITY COUNCIL OF THE CITY
OF ALLEN, COLLIN COUNTY, TEXAS, APPROVING AN AGREEMENT BY AND AMONG
THE CITIES OF ALLEN, FRISCO AND PLANO TO AMEND A PROVISION OF PRIOR
FUNDING AGREEMENTS RELATED TO THE DEVELOPMENT OF DESIGN DOCUMENTS
FOR T14E ARTS OF COLLIN COUNTY COMMISSION, INC.; AUTHORIZING THE CITY
MANAGER TO EXECUTE ALL DOCUMENTS IN CONNECTION THEREWITH; AND
PROVIDING AN EFFECTIVE DATE.
13. Adopt a Resolution Authorizing Execution of an Agreement with the Texas Department of
Transportation to Reverse the Northbound Exit and Entrance Ramps on US 75 from Exchange
Parkway to Stacy Road.
RESOLUTION NO. 2630-6-07(R). A RESOLUTION OF THE CITY COUNCIL OF THE CITY
OF ALLEN, COLLIN COUNTY, TEXAS, AUTHORIZING THE CITY MANAGER TO ENTER
INTO AN AGREEMENT MADE BY AND THROUGH THE STATE OF TEXAS, ACTING BY
AND THROUGH THE TEXAS DEPARTMENT OF TRANSPORTATION, TO REVERSE THE
NORTHBOUND EXIT AND ENTRANCE RAMPS ON US 75 FROM EXCHANGE PARKWAY
TO STACY ROAD; AND PROVIDING AN EFFECTIVE DATE
14. Authorize Execution of an Engineering Contract with Teague Nall Perkins for the Alignment
of Ridgeview Drive.
15. Authorize Execution of a Real Estate Sales Contract with Craig and Carol Haskins for $65,800
plus Closing and Fence Replacement Costs for Right -of -Way for the Exchange Parkway
ALLEN CITY COUNCIL
REGULAR MEETING
JUNE 12, 2007
PAGE
Widening Project for Construction of Paving and Utility Improvements and Amend the
Project Budget to $525,000.
16. Authorize Execution of a Contract with eGov Consulting Services LLC for Development of an
RFP for the Replacement of the Public Safety Software and Hardware for an Amount not to
exceed $57,000.
17. Authorize Execution of a Three Year Agreement with Microsoft Corporation through SHI
(Software House International) to Provide All Network and Desktop Software for an Annual
Amount of $112,599.
18. Authorize Execution of an Addendum with Complete Power Technology, Inc. in the Amount of
$63,390 for the Purchase of a 150KW, 225 Amp Generator to Serve as the Power Backup for
the New Data Center.
19. Award Bid and Authorize Execution of a Contract with LanTek Communications in the
Amount of $20,900 for Network Wiring for the New Data Center.
20. Award Bid and Authorize Execution of a Contract with McGee Electrical Services, Inc. in the
Amount of $83,225 for the Installation of Conduits from City Hall to the Right -of -Way of
Century Parkway.
21. Award Bid and Authorize Execution of One -Year Contracts with Annexus Personnel &
Business Services and Results Staffing, Inc., for Temporary Personnel Services with Two One -
Year Options to Renew under the Same Terms and Conditions.
22. Receive the CIP (Capital Improvement Program) Status Report.
23. Receive the Summary of Property Tax Collections as of April 2007.
The motion carried.
24. Conduct a Public Hearing to Discuss the Proposed 2007-2010 Consolidated Plan and the 2007-
2008 Annual Action Plan for the Community Development Block Grant (CDBG) Program.
Mayor Terrell opened the public hearing and asked anyone wishing to speak for or against the item to
do so at this time.
With no one speaking, Mayor Terrell closed the public hearing.
25. Adopt an Ordinance Amending the City of Allen Drought Contingency Plan.
Although a public hearing was not required, Mayor Terrell asked anyone wishing to speak for
�.i or against this item to do so at this time.
Linda Pate, 1090 Limestone Court, Allen, Texas, requested Council reinstate Stage 2
restrictions.
ALLEN CITY COUNCIL
REGULAR MEETING
JUNE 12, 2007
PAGE 5
I
Lloyd Norman, 1120 Belvedere Drive, Allen, Texas, asked if the sprinkler system controllers
could be set to accommodate the staff proposed watering schedule.
With no one else speaking, Mayor Terrell turned the question back to Council.
ORDINANCE NO. 2631-6-07: AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF
ALLEN, COLLIN COUNTY, TEXAS, AMENDING SECTION 14-16 (8) TO ESTABLISH
RESTRICTIONS ON CERTAIN WATER USES AT DROUGHT STAGE 3; PROVIDING A
SEVERABILITY CLAUSE, PROVIDING A REPEALING CLAUSE; PROVIDING FOR A
PENALTY OF FINE NOT TO EXCEED THE SUM OF TWO THOUSAND DOLLARS ($2,000)
FOR EACH OFFENSE; PROVIDING FOR THE DISCONNECTION OF WATER SERVICE FOR
NONCOMPLIANCE WITH THE PROVISIONS OF THE DROUGHT CONTINGENCY PLAN;
AND PROVIDING AN EFFECTIVE DATE.
MOTION: Upon a motion made by Councilmember Pacheco and a second by Councilmember Stout, the
council voted seven (7) for and none (0) opposed to adopt Ordinance No. 2631-6-07, as
previously captioned, amending the City of Allen Drought Contingency Plan by allowing
twice weekly landscape watering and car washing at Drought Stage 3 with the following
changes: 1) implementation of car washing is allowed immediately; 2) implementation of
twice a week landscape watering is allowed beginning July 1, 2007 The motion carried.
26. Adopt a Resolution Setting New Rates and Fees for Commercial Waste Services.
RESOLUTION NO. 2632-6-07(R): A RESOLUTION OF THE CITY COUNCIL OF THE CITY
OF ALLEN, COLLIN COUNTY, TEXAS, ESTABLISHING FEES AND RATES FOR
COMMERCIAL SOLID WASTE COLLECTION SERVICES, PROVIDING A REPEALING
CLAUSE, PROVIDING A SEVERABILITY CLAUSE; AND PROVIDING AN EFFECTIVE
DATE.
MOTION: Upon a motion made by Councilmember Stout and a second by Councilmember Oberrneyer,
the Council voted seven (7) for and none (0) opposed to adopt Resolution No. 2632-6-07(R),
as previously captioned, establishing rates and fees for commercial solid waste and recycling
services. The motion carried.
Other Business
27. Calendar.
• June 25 — Public Safety Recovery Fund Golf Tournament
• June 30 — Allen USA
28- Items of Interest.
Council wished Councilmember Sedlacek happy birthday.
ALLEN CITY COUNCIL
REGULAR MEETING
.DINE 12, 2007 PAGE 6
Executive Session
The Executive Session was not held.
29. Reconvene and Consider Action on Items Discussed during Executive Session.
Adiourn
MOTION: Upon a motion made by Councilmember Stout and a second by Councilmember McGregor,
the Council voted seven (7) for and none (0) opposed to adjourn the Regular Meeting of the
Allen City Council at 8:37 p.m. on Tuesday, June 12, 2007 The motion carried.
These minutes approved on the 26' day of June, 2007
APPROVED:
--
Stephfn Terrell, MA
ATTEST:
L,
Shelley B.
Geo
CITY SEcREYARY
L,