Min - City Council - 2007 - 07/10 - RegularI
Present:
Stephen Terrell, Mayor
Councilmembers:
ALLEN CITY COUNCIL
REGULAR MEETING
JULY 10, 2007
With a quorum of the Councilmembers present, the Workshop Session of the Allen City Council was called to
order by Mayor Terrell at 6,17 p.m. on Tuesday, July 10, 2007, in the Council Conference Room of the Allen
City Hall, 305 Century Parkway, Allen, Texas. Items discussed in the workshop included:
• Introduction of Frank Brown, Chair of the Board of Adjustment/Building & Standards
Commission/Sign Control Board
• Update Regarding North Texas Municipal Water District's (NTMWD) Transition from Stage 3 of
the Drought Contingency Plan to the Water Conservation Plan
With no further discussion, the Workshop Session of the Allen City Council was adjourned at 7:05 p.m, on
Tuesday, July 10, 2007
Call to Order and Announce a Ouorum is Present
With a quorum of the Councilmembers present, the Regular Meeting of the Allen City Council was called to
order by Mayor Terrell at 7:10 p m. on Tuesday, July 10, 2007, in the Council Chambers of the Allen City
Hall, 305 Century Parkway, Allen, Texas.
Pledge of Allegiance
Public Recognition
Citizens' Comments.
Debbie Stout, Mayor Pro Tem
Ross Obermeyer
Mark Pacheco
Robin L. Sedlacek
Gary L. Caplinger
Jeff McGregor
City Staff:
Peter H. Vargas, City Manager
Shelli Siemer, Assistant City Manager
Shelley B. George, City Secretary
Pete Smith, City Attorney
Workshop Session
With a quorum of the Councilmembers present, the Workshop Session of the Allen City Council was called to
order by Mayor Terrell at 6,17 p.m. on Tuesday, July 10, 2007, in the Council Conference Room of the Allen
City Hall, 305 Century Parkway, Allen, Texas. Items discussed in the workshop included:
• Introduction of Frank Brown, Chair of the Board of Adjustment/Building & Standards
Commission/Sign Control Board
• Update Regarding North Texas Municipal Water District's (NTMWD) Transition from Stage 3 of
the Drought Contingency Plan to the Water Conservation Plan
With no further discussion, the Workshop Session of the Allen City Council was adjourned at 7:05 p.m, on
Tuesday, July 10, 2007
Call to Order and Announce a Ouorum is Present
With a quorum of the Councilmembers present, the Regular Meeting of the Allen City Council was called to
order by Mayor Terrell at 7:10 p m. on Tuesday, July 10, 2007, in the Council Chambers of the Allen City
Hall, 305 Century Parkway, Allen, Texas.
Pledge of Allegiance
Public Recognition
Citizens' Comments.
ALLEN CITY COUNCIL
REGULAR MEETING
JULY 10, 2007 PAGE 2
2. Presentation of a Blue Star Flag to the Family of an Allen Serviceman Currently Deployed by
the U.S. Armed Forces.
Mayor Terrell presented a Blue Star Flag to Amanda DeBord, spouse of Hospital Corpsman Chris
Debord with the United States Nary, and their children, Jonathan and Madeline.
3. Frank Brown, Chair, Provided the Board of Adjustment/Building & Standards
Commission/Sign Control Board's Annual Report to the City Council.
Consent Aeenda
Councilmember Pacheco removed agenda item 6 from the Consent Agenda.
MOTION: Upon a motion made by Councilmember Stout and a second by Councilmember Obermeyer,
Council voted seven (7) for and none (0) opposed to adopt all remaining items on the consent
agenda as follows:
4. Approve Minutes of the June 26, 2007, Regular Meeting.
5. Adopt a Resolution Establishing Rental Fees for The Pavilion at Chase Oaks Golf Course.
RESOLUTION NO. 2637-7-07(R): A RESOLUTION OF THE CITY COUNCIL OF THE CITY
OF ALLEN, COLLIN COUNTY, TEXAS, ESTABLISHING FEES FOR THE RENTAL OF THE
PAVILION AT CHASE OAKS GOLF COURSE; PROVIDING A REPEALING CLAUSE; AND
PROVIDING AN EFFECTIVE DATE.
7. Authorize Execution of a Professional Services Contract with Birkhoff, Hendricks and
Conway, L.L.P. for the Design of Drainage Improvements in the Windridge Addition for an
Amount Not to Exceed $28,850.
8. Authorize Execution of an Engagement Letter with IM&I Communications, LLC (IMI) in the
Amount of 535,000 for Strategic Consulting, Analysis, and Negotiation Services Related to the
New Event Center.
9. Award Bid and Authorize Execution of a Contract with Redline Services Inc. for the
Construction of 678 Feet of 12 -inch Waterline to Complete the Country Club Road Waterline
Loop through the Lovejoy Independent School District (LIND) Property for an Amount Not to
Exceed $81,849.50 and Amend the Project Budget to $95,000.
The motion carried
6. Authorize Execution of a Contract with pro -forma architecture, inc. for an Amount Not to
Exceed $341,600 to Provide Architectural/Engineering Design Development Services for Fire
Station #5.
Councilmember Pacheco expressed concern over the City's continued use and impression of
favoritism with selecting the same architectural firm for City projects.
ALLEN CITY COUNCIL
REGULAR MEETING
JULY 10, 2007
PAGE
MOTION: Upon a motion made by Councilmember McGregor and a second by Councilmember
Caplinger, Council voted six (6) for and one (1) opposed with Councilmember Pacheco
casting the negative vote, to authorize execution of a contract with pro -forma architecture,
me. for an amount not to exceed $341,600 to provide architectural/engineering design
development services for fire station #5. The motion carried.
Reeular Aeenda
10. Conduct a Public Hearing and Adopt a Resolution Approving the 2007-2010 Consolidated Plan
for the Community Development Block Grant (CDBG) Program.
Mayor Terrell opened the public hearing and asked anyone wishing to speak for or against the item to
do so at this time.
With no one speaking, Mayor Terrell closed the public hearing.
RESOLUTION NO. 2638-7-07(R): A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF
ALLEN, COLLIN COUNTY, TEXAS, APPROVING THE 2007-2010 CONSOLIDATED PLAN;
AUTHORIZING ITS SUBMISSION TO THE US. DEPARTMENT OF HOUSING AND URBAN
DEVELOPMENT (HUD); REPEALING ALL RESOLUTIONS IN CONFLICT: PROVIDING A
SEVERABILFFY CLAUSE; AND PROVIDING AN EFFECTIVE DATE.
MOTION: Upon a motion made by Mayor Pro Tem Stout and a second by Councilmember Pacheco, the
Council voted seven (7) for and none (0) opposed to adopt Resolution No. 2638-7-07(R), as
previously captioned, approving the 2007-2010 Consolidated Plan for the Community
Development Block Grant (CDBG) Program The motion carried.
11. Motion to Confirm Appointments of Councilmembers as Liaisons to City Boards and
Commissions, as Nominated by Mayor Terrell.
Mayor Terrell nominated the following Councdmembers to the following liaisons positions:
Mayor Pro Tem Stout
- Public Art Committee (Advisory)
- Allen Community Development Corporation (Corporation)
- Arts of Collin County Commission (Corporation)
Councilmember Obermeyer
- Library Board (Advisory)
- Parks and Recreation Board (Advisory)
Councilmember Pacheco
- Allen Economic Development Corporation (Corporation)
- North Texas Municipal Water District
Councilmember Sedlacek
- Planning & Zoning Commission (Quasi -Judicial)
Councilmember Caplinger
d - Board of Adjustment (Quasi -Judicial)
- Building & Standards Commission (Quasi -Judicial)
- Sign Control Board (Advisory)
ALLEN CITY COUNCIL
REGULAR MEETING
JULY 10, 2007 PAGE 4
Councilmember McGregor
- Animal Shelter Advisory Committee (Advisory)
- Keep Allen Beautiful (Advisory)
MOTION: Upon a motion made by Councilmember Pacheco and a second by Councilmember
Obermeyer, the Council voted seven (7) for and none (0) opposed to confirm the
appointments of Councilmembers as Liaisons to City Boards and Commissions, as
nominated by Mayor Terrell. The motion carried.
12. Calendar.
July 17—Special Called City Council & Planning and Zoning Commission Joint
Workshop/6:00 p.m.
July 26—Short Course on Land Use for Planning, Planners and Public Officials
13. Items of Interest.
Mayor Terrell asked John Baumgartner, Director of Engineering, to provide a brief update on the
timeline of construction on Stacv Road from US 75 to SH 5.
Executive Session
The Executive Session was not held.
Adjourn
MOTION: Upon a motion made by Mayor Pro Tem Stout and a second by Councilmember Obermeyer,
the Council voted seven (7) for and none (0) opposed to adjourn the Regular Meeting of the
Allen City Council at 7:38 p.m. on Tuesday, July 10, 2007 The motion carried.
These minutes approved on the 24th day of July, 2007
APPROVED:
Stephen Terrell, MAYOR
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