Min - City Council - 2007 - 08/10 - WorkshopALLEN CITY COUNCIL/STAFF
FY 2007-2008 BUDGET WORKSHOP
TANGLEWOOD ON LAKE TEXOMA
POTTSBORO,TEXAS
AUGUST 10, 11, AND 12, 2007
Present:
Stephen Terrell, Mayor
Councilmembers:
Debbie Stout, Mayor Pro Tem
Ross Obermeyer
Mark Pacheco
Robin L. Sedlacek
Gary L. Caplinger
Jeff McGregor
City Staff Presenh.
Peter H. Vargas, City Manager
Shelli Siemer, Assistant City Manager
Jon Amundson, Assistant to the City Manager
Shelley B. George, City Secretary
Pete Smith, City Attorney
Kevin Hammeke, Finance Director
Joanne Stoehr, Assistant Director of Finance
Trish Featherston, Budget Manager
Sid Hudson, Information Technology Director
Teresa Warren, Public and Media Relations Officer
Citv Staff Present Throueh Saturday. August 11, 2007:
Bret McCullough, Chief Budding Official
Stephen Massey, Community Services Director
John Baumgartner, Engineering Director
Kurt Hall, Assistant Fire Chief
Dana Murray, Senior Accountant
Laura Morrow, Human Resources Director
Barbara Buehler, Library Director
Tim Dentler, Parks and Recreation Director
David Hoover, Planning and Development Director
Robert Winningham, Economic Development Executive Director
City Staff Attending Department Presentations Only:
Lee Battle, Planning and Development Assistant Director
Bill Hawley, Fire Chief
Jimmy Knipp, Community Services Assistant Director
Ken Myers, Police Sergeant
Lori Smeby, Parks and Recreation Assistant Director
Mike Stephens, Assistant Police Chief
Bill Rushing, Police Chief
1,
ALLEN CITY COUNCIL
WORKSHOP SESSION
AUGUST 10, 11, AND 12, 2007
FRIDAY, AUGUST 10, 2007
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The Allen City Council convened the FY 2007-2008 Budget Workshop Session at 1*07 p.m. on Friday,
August 10, 2007, in the Harbour Room of Tanglewood on Lake Texoma, Pottsboro, Texas Mayor Terrell
called the meeting to order and announced a quorum was present.
1:07 P.M. — 2:00 P M Overview of Budgets
• Peter H. Vargas, City Manager
- Budget Video
• Joanne Stoehr, Assistant Finance Director
• Trish Featherston, Budget Manager
- Overview of Funds
- Projections/Criteria for New Fiscal Year
• Kevin Hammeke, Finance Director
- HonFMotel Tax
2:00 P.M. — 3.21 P.M. Strategic Planning Update on Water Conservation
• Steve Massey, Community Services Director
- Education
• Lee Battle, Planning and Development Assistant Director
- Allen Land Development Code Recommendations
• Tim Dentler, Parks and Recreation Director
- Irrigation Issues
3:21 P.M. — 3:35 P.M. Break
3:35 P M. — 4 10 P.M. Website Update
Teresa Warren, Public and Media Relations Officer
4:10 P.M. — 4,15 P.M. Questions and Answers
The Budget Workshop Session was recessed at 4:15 p.m. on Friday, August 10, 2007
SATURDAY, AUGUST 11, 2007
The Allen City Council reconvened the FY 2007-2008 Budget Workshop Session at 8:39 a.m. on Saturday,
August 11, 2007, in the Harbour Room of Tanglewood on Lake Texoma, Pottsboro, Texas. Mayor Terrell
reconvened the meeting to order and announced a quorum was present.
8 39 A.M. — 10:21 A.M.
10:21 A.M — 10.35 A.M.
10:35 A.M. — 11.10 A.M.
Department Presentation
Bill Rushing, Police Chief
- Year in Review
- New Programs
Break
Department Presentation
• Bill Hawley, Fire Chief
- Year in Review
- New Programs
11.10 A.M. —12:05 A.M. Update on IT Master Plan
ALLEN CITY COUNCIL
WORKSHOP SESSION
AUGUST 10, 11, AND 12, 2007
11.10 A.M. —12:05 A.M. Update on IT Master Plan
The Budget Workshop Session was recessed at 5:07 p.m. on Saturday, August 11, 2007
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• Sid Hudson, IT Director
- Status Report
• Kevin Hammeke, Finance Director
- Funding Strategy
12:05 P M — 12:44 P.M.
Lunch, Tanglewood Dining Room
12'44 P.M. — 1:40 P.M.
Economic Development Update
• Robert Winningham, Economic Development Executive Director
• David Hoover, Planning and Development Director
1:40 P.M. — 2:12 P.M.
Department Presentation
• Steve Massey, Community Services Director
- NTMWD Model Plans Update
- Water/Sewer Fund Status Update
- Water/Sewer Rate Study Update
2:12 P.M. — 2:20 P.M.
Break
2:20 P.M — 3:00 P.M.
Capital Improvement Program (CIP)
• Kevin Hammeke, Finance Director
Year One
- Sales Tax Revenue Bonds
• Sohn Baumgartner, Engineering Director
- Status of Current and Upcoming Projects
- Collin County Bond Program - Transportation
3:00 P.M. — 3'35 P.M.
Capital Improvement Program (CIP) Continued
• Tim Dentler, Parks and Recreation Director
- Status of CDC Funded Projects — Current
- CDC Funded Projects for FY 07-08
335 P.M. —4:44 P.M.
Department Presentation
• Tim Dentler, Parks and Recreation Director
- Overview of Special Revenue Fund
- Status Report on Current Programs
4:44 P.M. — 5:01 P.M.
Department Presentation
• Laura Morrow, Human Resources Director
- Pay Plan Update
5:01 P M. — 5 *07 P.M.
Questions for Staff
The Budget Workshop Session was recessed at 5:07 p.m. on Saturday, August 11, 2007
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SUNDAY, AUGUST 12, 2007
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The Allen City Council reconvened the FY 2007-2008 Budget Workshop Session at 9:33 a.m. on Sunday,
August 12, 2007, in the Harbour Room of Tanglewood on Lake Texoma, Pottsboro, Texas. Mayor Terrell
reconvened the meeting to order and announced a quorum was present.
9:33 A.M. — 10:30 A.M. Discussion Regarding Annual Board and Commission Appointments
10:30 A.M. — 11.10 A.M Briefing Update on the Status of the Arts of Collin County Project
11.10 A.M. — 11.25 A.M. Question and Answer Session Regarding the Proposed Budget
MOTION: Upon a motion made by Councilmember Obenneyer and a second by Councilmember
Sedlacek, the Council voted seven (7) for and none (0) opposed to adjourn the FY 2007-2008
Budget Workshop of the Allen City CounciUStaffat 11.25 a in. on Sunday, August 12, 2007
These minutes approved on the 28' day of August, 2007
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ATTEST:
Shelley B. Geo CITY SECRCR ETARY'FARM
I
APPROVED:
e�4L
Stephen Terrell, MAYOR
ALLEN CITY COUNCIL
WORKSHOP SESSION
El
AUGUST 10, 11, AND 12, 2007
SUNDAY, AUGUST 12, 2007
PAGE
The Allen City Council reconvened the FY 2007-2008 Budget Workshop Session at 9:33 a.m. on Sunday,
August 12, 2007, in the Harbour Room of Tanglewood on Lake Texoma, Pottsboro, Texas. Mayor Terrell
reconvened the meeting to order and announced a quorum was present.
9:33 A.M. — 10:30 A.M. Discussion Regarding Annual Board and Commission Appointments
10:30 A.M. — 11.10 A.M Briefing Update on the Status of the Arts of Collin County Project
11.10 A.M. — 11.25 A.M. Question and Answer Session Regarding the Proposed Budget
MOTION: Upon a motion made by Councilmember Obenneyer and a second by Councilmember
Sedlacek, the Council voted seven (7) for and none (0) opposed to adjourn the FY 2007-2008
Budget Workshop of the Allen City CounciUStaffat 11.25 a in. on Sunday, August 12, 2007
These minutes approved on the 28' day of August, 2007
L
ATTEST:
Shelley B. Geo CITY SECRCR ETARY'FARM
I
APPROVED:
e�4L
Stephen Terrell, MAYOR