Min - City Council - 2007 - 10/23 - RegularC
Present
Stephen Terrell, Mayor
Councilmembers:
ALLEN CITY COUNCIL
REGULAR MEETING
OCTOBER 23, 2007
With a quorum of the Councilmembers present, the Workshop Session of the Allen City Council was called to
order by Mayor Terrell at 6:14 p.m. on Tuesday, October 23, 2007, in the Council Conference Room of the
Allen City Hall, 305 Century Parkway, Allen, Texas. Items discussed in the workshop included.
• Discuss Proposed Amendments to the City Council Rules of Order and Procedure
• Committee Updates from City Council Liaisons
The Workshop Session was recessed at 6:21 p.m
In accordance with the Texas Government Code, the Allen City Council convened into Executive Session at
6:23 p.m. on Tuesday, October 23, 2007, in the Council Conference Room, 305 Century Parkway, Allen,
Texas, in order to discuss matters pertaining to:
• Personnel — Pursuant to Section 551.071 of the Texas Government Code
Y Consultation with Legal Counsel Regarding Anderson EEOC Claim
The Executive Session was recessed at 7:05 p m. on Tuesday, October 23, 2007
With no further discussion, the Workshop Session of the Allen City Council was adjourned at 7:05 p.m. on
Tuesday, October 23, 2007
Debbie Stout, Mayor Pro Tem
Ross Ober neyer
Mark Pacheco (absent)
Robin L. Sedlacek
Gary L. Caplinger
Jeff McGregor
City Staff:
Peter H. Vargas, City Manager
Shelli Siemer, Assistant City Manager (absent)
Shelley B George, City Secretary
Pete Smith, City Attorney
Workshop Session
With a quorum of the Councilmembers present, the Workshop Session of the Allen City Council was called to
order by Mayor Terrell at 6:14 p.m. on Tuesday, October 23, 2007, in the Council Conference Room of the
Allen City Hall, 305 Century Parkway, Allen, Texas. Items discussed in the workshop included.
• Discuss Proposed Amendments to the City Council Rules of Order and Procedure
• Committee Updates from City Council Liaisons
The Workshop Session was recessed at 6:21 p.m
In accordance with the Texas Government Code, the Allen City Council convened into Executive Session at
6:23 p.m. on Tuesday, October 23, 2007, in the Council Conference Room, 305 Century Parkway, Allen,
Texas, in order to discuss matters pertaining to:
• Personnel — Pursuant to Section 551.071 of the Texas Government Code
Y Consultation with Legal Counsel Regarding Anderson EEOC Claim
The Executive Session was recessed at 7:05 p m. on Tuesday, October 23, 2007
With no further discussion, the Workshop Session of the Allen City Council was adjourned at 7:05 p.m. on
Tuesday, October 23, 2007
ALLEN CITY COUNCIL
REGULAR MEETING
OCTOBER 23, 2007 PAGE 2
ICall to Order and Announce a Ouorum is Present
With a quorum of the Councilmembers present, the Regular Meeting of the Allen City Council was called to
order by Mayor Terrell at 7:10 p.m. on Tuesday, October 23, 2007, in the Council Chambers of the Allen City
Hall, 305 Century Parkway, Allen, Texas.
Pledee of Allegiance
Public Recognition
1. Citizens' Comments.
2. Presentation of a Proclamation by the Office of the Mayor:
• Presentation of a Proclamation to Donna Kliewer and Members of the Keep Allen Beautiful
Board Proclaiming November 3, 2007, as Allen Recycles Day.
• Presentation of a Proclamation to Lisa Heingardner and Members of the Friends of the
Allen Public Library Proclaiming October 21-27, 2007, as Friends of the Allen Public
Library Week.
3. Presentation of Texas Amateur Athletic Federation Athlete of the Year Awards.
Female Athlete of the Year: Kaylee Davis
• Male Athlete of the Year: Jordan Storey
4. Recognition of the City of Allen Public and Media Relations Department for a Series of Awards
from the Texas Association of Telecommunications Officers and Advisors (TATOA), National
Association of Telecommunications Officers and Advisors (NATOA), and the Telly Awards.
2007 TATOA Awards
First Place Awards
Magazine Format (Operating Budget <$250,000), Access Allen
Public Affairs, Allen City Council Meetings
Interview / Talk Show, Ask The Mayor
• Public Health/Public Safety (Operating Budget <$250,000), In Memory of...
Special Audience (Operating Budget <$250,000), In Memory of...
Second Place Awards
Event Coverage, 2006 Allen USA Celebration
Profile of a City/City Department, 2005-06: The Year In Review
Overall Excellence in Government Programming
Third Place Award
The Amazing Adventure
2007 NATOA Awards
Excellence in Government Programming for jurisdictions with operating budgets of $100,000 to
$250,000
First Place Awards
Interview/Talk Show (Operating Budget Under $200,000), Ask The Mayor
Public Safety (Operating Budget Under $200,000), In Memory of...
Second Place Award
• Community Event Coverage (Operating Budget Under $300,000), Allen USA 2006
ALLEN CITY COUNCIL
REGULAR MEETING
OCTOBER 23, 2007 PAGE 3
2007 Telly Awards
• The Tales of Allen: Sam Bass Train Robbery
In Memory of...
MOTION: Upon a motion made by Councilmember Obermeyer and a second by Councilmember
Sedlacek, Council voted six (6) for and none (0) opposed to adopt the consent agenda as
follows
5. Approve Minutes of the October 9, 2007, Regular Meeting.
6. Adopt a Resolution Authorizing the City Manager to Execute an Interlocal Agreement with the
Collin County Department of Homeland Security to Share Data Utilizing the North Central
Texas Fusion System.
RESOLUTION NO. 2670-10-07(Rl: RESOLUTION OF THE CITY COUNCIL FOR THE CITY
OF ALLEN, COLLIN COUNTY, TEXAS, APPROVING THE TERMS AND CONDITIONS OF
THE ATTACHED INTERLOCAL COOPERATION AGREEMZNT BY THE COLLIN COUNTY
DEPARTMENT OF HOMELAND SECURITY, AUTHORIZING EXECUTION OF THE
INTERLOCAL AGREEMENTS BY THE CITY MANAGER: AND PROVIDING AN EFFECTIVE
DATE
7. Adopt a Resolution Determining the Necessity of Land Acquisition for Construction of Country
Brook Lane, and Authorize the City Manager and City Attorney to File Proceedings in
Eminent Domain to Acquire such Property, if Necessary.
RESOLUTION NO. 2671-10-07(R): A RESOLUTION OF THE CITY COUNCIL OF THE CITY
OF ALLEN, COLLIN COUNTY, TEXAS, DETERMINING THE NECESSITY FOR THE
ACQUISITION OF STREET RIGHT-OF-WAY, DRAINAGE EASEMENT AND TEMPORARY
CONSTRUCTION EASEMENT FOR COUNTRY BROOK LANE AS DESCRIBED IN EXHIBITS
"A" AND "B," ATTACHED HERETO, WITHIN THE CITY OF ALLEN, COLLIN COUNTY,
TEXAS, AUTHORIZING THE CITY ATTORNEY TO FILE PROCEEDINGS IN EMINENT
DOMAIN TO ACQUIRE THE RIGHT-OF-WAY, DRAINAGE EASEMENT AND TEMPORARY
CONSTRUCTION EASEMENT: AND PROVIDING FOR AN EFFECTIVE DATE.
S. Authorize the City Manager to Purchase Two Mobile Intensive Care Units for the Fire
Department through the Houston -Galveston Area Council of Governments Contractor Frazer
Ltd. for an Amount Not to Exceed $274,750.
9. Authorize the City Manager to Purchase Eleven Cardiac Monitors and Four Automatic
External Defibrillators from Physio -Control Inc. for an Amount Not to Exceed $168,880.
10. Authorize the City Manager to Execute a One-year Contract for Raised Pavement Markings
with A&M Maintenance with an Estimated Annual Expenditure of $124,450 with Two One-
year Extension Options.
it. Authorize the City Manager to Execute a Contract with Advanced Paving, for Sidewalk
Rehabilitation in the Oak Hill Subdivision, for $80,464 and Establish a Project Budget of
$92,535.
ALLEN CITY COUNCIL
REGULAR MEETING
OCTOBER 23, 2007 PAGE 4
12. Authorize the City Manager to Execute a Contract with L.H. Lacy Construction for the
Construction of Exchange Parkway, from Twin Creeks Drive to SH 121, and Amend the
Project Budget to $5,140,000.
13. Authorize the City Manager to Execute an Annual Contract for Chase Oaks Golf Course
Perimeter Mowing Maintenance Services with Sprinkle -N -Sprout (Primary) with an Estimated
Annual Expenditure of $64,125 and Martin Property Maintenance (Alternate) with an
Estimated Annual Expenditure of $86,830 both with Three One-year Options to Renew Under
the Same Terms and Conditions; and an Annual Contract for Clubhouse Perimeter Mowing
Maintenance Services with Martin Property Maintenance (Primary) with an Estimated
Expenditure of $35,280 and Sprinkle -N -Sprout (Alternate) with an Estimated Annual
Expenditure of $67,620 both with Three One-year Options to Renew Under the Same Terms
and Conditions.
14. Accept Resignation and Declare a Vacancy on the Board of Adjustment.
15. Receive the CII' (Capital Improvement Program) Status Report.
16. Receive the Summary of Property Tax Collections as of September 2007.
The motion carried.
Reaular Aeenda
17. Adopt a Resolution Establishing New Emergency Ambulance Services User Fees and
Implementing "Insurance Only" Billing.
RESOLUTION NO. 2672-10-07(R): A RESOLUTION OF THE CITY COUNCIL OF THE CITY
OF ALLEN, COLLIN COUNTY, TEXAS, ESTABLISHING USER FEES FOR EMERGENCY
AMBULANCE SERVICES, PROVIDING A REPEALING CLAUSE; PROVIDING A
SEVERABILTY CLAUSE; AND PROVIDING AN EFFECTIVE DATE.
MOTION: Upon a motion made by Councilmember McGregor and a second by Councdmember
Caplinger, the Council voted six (6) for and none (0) opposed to adopt Resolution No. 2672-
10-07(8), as previously captioned, establishing new emergency ambulance services user fees
and implementing "insurance only" billing. The motion carried.
18. Authorize Execution of a Management Agreement with Global Entertainment Corporation for
the Event Center.
MOTION: Upon a motion made by Councdmember Caplinger and a second by Mayor Pro Tem Stout,
the Council voted six (6) for and none (0) opposed to approve the Management Agreement
between the Citv of Allen and Global Entertainment Corporation for the proposed Allen
Event Center. The motion carried
19. Approve the Phase I Project Development Agreement between the City of Allen, Texas and
Global Properties 1, for the Allen Event Center, for an Amount Not to Exceed $200,000.
ALLEN CITY COUNCIL
REGULAR MEETING
OCTOBER 23, 2007
PAGES
MOTION: Upon a motion made by Mayor Pro Tem Stout and a second by Councilmember Obemteyer,
the Council voted six (6) for and none (0) opposed to approve the Phase I Project
Development Agreement between the City of Allen, Texas and Global Properties I, for the
Allen Event Center, for an amount not to exceed $200,000 The motion carried.
20. Consider Making an Appointment to Fill a Vacancy in Place No. 5 on the Board of Adjustment.
MOTION: Upon a motion made by Councilmember Sedlacek and a second by Councilmember
Obermeyer, the Council voted six (6) for and none (0) opposed to appoint Christine Gunkle
to complete the unexpired term to Place No. 5 of the Board of Adjustment and set a term
expiration date of September 30, 2009 The motion carried
21. Calendar —
• October 29, TRIAD Meeting/Senior Center/6:00 p.m.
November 6 - 9, Texas Municipal League Annual Conference
22. Items of Interest.
Executive Session
The Executive Session was not held.
MOTION: Upon a motion made by Mayor Pro Tem Stout and a second by Councilmember McGregor,
the Council voted six (6) for and none (0) opposed to adjourn the Regular Meeting of the
Allen City Council at 7:50 p.m. on Tuesday, October 23, 2007 The motion carried.
These minutes approved on the 131h day of November, 2007
ATTEST:
d \06 _��4,
Shelley B. Geo RMC, CTTY TARY
I
APPROVED:
Stephe Terrel ,MAYOR