Min - City Council - 2008 - 04/08 - RegularALLEN CITY COUNCIL
REGULAR MEETING
APREL 8, 2008
Present
Stephen Terrell, Mayor
Councilmembers:
Debbie Stout, Mayor Pro Tem
Ross Obermeyer
Robin L. Sedlacek
Gary L. Caplinger
Jeff McGregor
City Staff:
Peter H. Vargas, City Manager
Shelli Siemer, Assistant City Manager
Shelley B George, City Secretary
Pete Smith, City Attorney
Workshop Session
With a quorum of the Councilmembers present, the Workshop Session of the Allen City Council was called to
order by Mayor Terrell at 6:10 p in on Tuesday, April 8, 2008, in the Council Conference Room of the Allen
City Hall, 305 Century Parkway, Allen, Texas. Items discussed in the workshop included:
• Introduction of Robert Wendland, Chair of the Planning and Zoning Commission
• Briefing Regarding the 2008 Strategic Plan
• Briefing Regarding the Hamilton Hills Concept Plan
With no further discussion, the Workshop Session of the Allen City Council was adjourned at 7:02 p in on
Tuesday, April 8, 2008.
Call to Order and Announce a Ouorum is Present
With a quorum of the Councilmembers present, the Regular Meeting of the Allen City Council was called to
order by Mayor Terrell at 7:08 p.m. on Tuesday, April 8, 2008, in the Council Chambers of the Allen City
Hall, 305 Century Parkway, Allen, Texas.
Pledee of Allegiance
Public Recognition
1. Citizens' Comments.
ALLEN CITY COUNCIL
REGULAR MEETING
APRIL 8, 2008 PAGE 2
2. Presentation of a Check from Representatives of Presbyterian Hospital of Allen to the City of
Allen in the Amount of $25,000 as a Presenting Sponsor for the 2008 Allen USA Celebration on
June 28,2008.
3. Presentation of Proclamations by the Office of the Mayor:
• Presentation of a Proclamation to Representatives of the Allen Police Department,
Proclaiming April 13-19,2008, as, "Public Safety Telecommunicators Week."
• Presentation of a Proclamation to Representatives of the Allen Police Department,
Proclaiming April 13-19,2008, as, "Crime Victims Rights Week."
• Presentation of a Proclamation to Representatives of The Turning Point Rape Crisis
Center, Proclaiming April 2008, as, "Sexual Assault Awareness and Prevention Month."
4. Robert Wendland, Chair, presented the Planning and Zoning Commission's Annual Report to
the City Council.
Consent Amends
MOTION: Upon a motion made by Councilmember McGregor and a second by Councdmember
Caplinger, Council voted six (6) for and none (0) opposed to adopt the consent agenda as
follows:
5. Approve Minutes of the March 25, 2008, Regular Meeting.
6. Authorize the City Manager to Execute a Contract Amendment with IGmley-Horn and
Associates for an Amount Not to Exceed $53,226, in Connection with Citywide Traffic Signal
Upgrades and Amend the Project Budget to $295,000.
7. Authorize the City Manager to Purchase a Vactor Combination Vacuum Sewer Cleaner and
International 7400 6X4 Truck with Related Equipment through the Texas Local Government
Statewide Purchasing Cooperative's Vendors Kinloch Equipment & Supply for the Cost of
$201,955 and Southwest International Trucks, Inc., for the Cost of $81,504 with a Total Not to
Exceed $283,459.
8. Adopt a Resolution Authorizing the City Manager to Execute an Interlocal Agreement with
Collin County for the Construction of Ridgeview Drive Phase I, from Custer Road to Alma
Drive, and Amend the Project Budget to $7,900,000.
RESOLUTION NO. 2722-4-08(R): A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF
ALLEN, COLLIN COUNTY, TEXAS, APPROVING THE TERMS AND CONDITIONS OF AN
INTERLOCAL AGREEMENT BY AND BETWEEN TIM CITY OF ALLEN, TEXAS, AND
COLLIN COUNTY, TEXAS, AUTHORIZING PARTICIPATION IN THE DESIGN AND
CONSTRUCTION OF RIDGEVIEW DRIVE FROM CUSTER ROAD TO ALMA DRIVE,
AUTHORIZING ITS EXECUTION BY THE CITY MANAGER OR DESIGNEE, AND PROVIDING
AN EFFECTIVE DATE
9. Adopt a Resolution that Authorizes the City Manager to Execute an Interlocal Agreement with
Collin County Regarding Funds for the Design of Ridgeview Drive Phase H, from Stacy Road
to US75, and Amend the Project Budget to $2,060,000.
ALLEN CITY COUNCIL
REGULAR MEETING
APRIL 8, 2008
PAGE
RESOLUTION NO. 2723-4-08(R): A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF
ALLEN, COLLIN COUNTY, TEXAS, APPROVING THE TERMS AND CONDITIONS OF AN
INTERLOCAL AGREEMENT BY AND BETWEEN THE CITY OF ALLEN, TEXAS, AND
COLLIN COUNTY, TEXAS, AUTHORIZING PARTICIPATION IN THE DESIGN OF RIDGEVIEW
DRIVE FROM STACY ROAD TO US75, AUTHORIZING ITS EXECUTION BY THE CITY
MANAGER OR DESIGNEE, AND PROVIDING AN EFFECTIVE DATE
10. Adopt a Resolution Authorizing the City Manager to Execute an Interlocal Agreement with
Collin County for the Construction of Watters Road, from Bossy Boots Drive to Ridgeview
Drive, and Establish a Project Budget of $2,600,000.
RESOLUTION NO. 2724-4-08fRl: A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF
ALLEN, COLLIN COUNTY, TEXAS, APPROVING THE TERMS AND CONDITIONS OF AN
INTERLOCAL AGREEMENT BY AND BETWEEN THE CITY OF ALLEN, TEXAS, AND
COLLIN COUNTY, TEXAS, AUTHORIZING PARTICIPATION IN THE DESIGN AND
CONSTRUCTION OF WATTERS ROAD FROM BOSSY BOOTS ROAD TO RIDGEVIEW DRIVE,
AUTHORIZING ITS EXECUTION BY THE CITY MANAGER OR DESIGNEE, AND PROVIDING
AN EFFECTIVE DATE.
it. Adopt a Resolution Authorizing the City Manager to Execute an Interlocal Agreement with
Collin County for the Design and Construction of Chaparral Bridge from Persimmon Court to
Brook Ridge Avenue and Amend the Project Budget to $2,961,400.
RESOLUTION NO. 2725-4-08(R); A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF
ALLEN, COLLIN COUNTY, TEXAS, APPROVING THE TERMS AND CONDITIONS OF AN
INTERLOCAL AGREEMENT BY AND BETWEEN THE CITY OF ALLEN, TEXAS, AND
COLLIN COUNTY, TEXAS, AUTHORIZING PARTICIPATION IN THE DESIGN AND
CONSTRUCTION OF CHAPARRAL BRIDGE FROM PERSIMMON COURT TO BROOK RIDGE
AVENUE, AUTHORIZING ITS EXECUTION BY THE CITY MANAGER OR DESIGNEE, AND
PROVIDING AN EFFECTIVE DATE.
12. Motion to Reappoint Dr. Joe Farmer to the North Texas Municipal Water District Board as a
Representative for the City of Allen for a Two -Year Term Effective June 1, 2008, through
May 31, 2010.
The motion carried.
Councilmember Obermeyer, with the Council's concurrence, thanked Joe Farmer for his continued service to
the City as its representative on the North Texas Municipal Water District Board.
13. Calendar.
April 10 - Last Day to Register to Vote in the May 10th General Election
April 10-11— DFW Mayors' Best Practice Conference, Frisco, Texas
April 16 -Candidate Forum Hosted by the Allen Chamber of Commerce
ALLEN CITY COUNCIL
REGULAR MEETING
APRIL 8, 2008
14. Items of Interest.
PAGE
Council recognized Boys Scouts from Troop 79 in attendance as a requirement towards earning a
merit badge.
The Council recessed the regular session at 7:28 p.m
Executive Session
In accordance with the Texas Government Code, the Allen City Council reconvened into Executive Session at
7:36 p.m. on Tuesday, April 8, 2008, in the Council Conference Room, 305 Century Parkway, Allen, Texas, in
order to discuss matters pertaining to:
15. Personnel — Pursuant to Section 551.074 of the Texas Government Code
> Discuss Appointments to the Following:
• Arts of Collin County Commission
The Executive Session adjourned at 7,49 p.m. on Tuesday, April 8, 2008.
16. Reconvene and Consider Action on Items Discussed during Executive Session.
The Allen City Council reconvened into regular session at 7,50 p.m. on Tuesday, April 8, 2008, in the
Council Chambers of the Allen City Hall. The following action was taken on items discussed during
Executive Session:
MOTION: Upon a motion made by Councilmember Caplinger and a second by Councilmember
Obermeyer, the Council voted six (6) for and none (0) opposed to appoint Charles Nies as the
Allen Representative to the Arts of Collin County Commission. The motion carried.
MOTION: Upon a motion made by Mayor Pro Tem Stout and a second by Councilmember Obermeyer,
the Council voted six (6) for and none (0) opposed to adjourn the Regular Meeting of the
Allen City Council at 7:50 p.m. on Tuesday, April 8, 2008. The motion carried.
These minutes approved on the 22nd day of April, 2008.
APPROVED:
Aphl.rrell, MAYOR
ATTEST:
Shelley B. Geo , RMC, CIT ECRETARY