Min - City Council - 2008 - 04/22 - RegularFilm III tlmalIrcKwsfet►
REGULAR MEETING
APRIL 22, 2008
Present:
Stephen Terrell, Mayor
Councilmembers:
Debbie Stout, Mayor Pro Tem
Ross Obermeyer
Robin L. Sedlacek
Gary L. Caplinger
Jeff McGregor
City Staff:
Peter H. Vargas, City Manager
Shelli Siemer, Assistant City Manager
Shelley B. George, City Secretary
Pete Smith, City Attorney
IWorkshop Session
With a quorum of the Councilmembers present, the Workshop Session of the Allen City Council was called to
order by Mayor Terrell at 6:15 p.m. on Tuesday, April 22, 2008, in the Council Conference Room of the Allen
City Hall, 305 Century Parkway, Allen, Texas. Items discussed in the workshop included:
• Update on Transportation Projects
• Committee Updates from City Council Liaisons
o Public An Committee
o Library Board
With no further discussion, the Workshop Session of the Allen City Council was adjourned at 6:55 p.m on
Tuesday, April 22, 2008.
Call to Order and Announce a Ouorum is Present
With a quorum of the Councilmembers present, the Regular Meeting of the Allen City Council was called to
order by Mayor Terrell at 7:05 p.m. on Tuesday, April 22, 2008, in the Council Chambers of the Allen City
Hall, 305 Century Parkway, Allen, Texas.
Pledge of Alleeiance
Public Recoenition
1. Citizens' Comments.
ALLEN CITY COUNCIL
REGULAR MEETING
APRIL 22, 2008
6VA" ri(
Steve Lowden, 701 Ashcrest Court, Allen, Texas, representative of the Allen Estates Home Owners
Association, expressed safety concerns regarding the construction and future design of SH 5.
2. Presentation of Proclamations by the Office of the Mayor:
• Presentation of a Proclamation to Representatives of the Allen High School Boys and Girls
Soccer Teams, Proclaiming April 22, 2008, as, "Allen High School Soccer Day."
• Presentation of a Proclamation to Representatives of Leadership Allen Class XIX,
Proclaiming April 2008, as, "Child Abuse Prevention Month."
Present a Plaque of Appreciation to Former Arts of Collin County Commissioner.
• David Sterling, Arts of Collin County Commission, Inc., 2004-2008
Consent Aeenda
MOTION: Upon a motion made by Councilmember Sedlacek and a second by Mayor Pro Tem Stout,
Council voted six (6) for and none (0) opposed to adopt the consent agenda as follows:
4. Approve Minutes of the March 31, 2008, Joint Workshop of the Arts of Collin County
Commission, Inc., Owner Cities and Board of Directors.
5. Approve Minutes of the April 7, 2008, TRIAD Meeting.
6. Approve Minutes of the April 8, 2008, Regular Meeting.
7. Adopt a Resolution Authorizing the City Manager to Execute an Agreement with the United
States Department of Justice to Accept the Bulletproof Vest Partnership Grant, if Awarded.
RESOLUTION NO. 2726-4-08(R): A RESOLUTION OF THE CITY COUNCIL OF THE CITY
OF ALLEN, COLLIN COUNTY, TEXAS, AUTHORIZING THE CITY MANAGER TO APPLY
FOR AND ACCEPT A GRANT FROM THE UNITED STATES DEPARTMENT OF JUSTICE
FOR BULLETPROOF VESTS, IF AWARDED.
8. Adopt a Resolution Authorizing the City Manager to Execute an Agreement with the Slate of
Texas to Accept the Tobacco Compliance Grant, if Awarded.
RESOLUTION NO. 27274-08(R): A RESOLUTION OF THE CITY COUNCIL OF THE CITY
OF ALLEN, COLLIN COUNTY, TEXAS, AUTHORIZING AN AGREEMENT WITH THE
STATE OF TEXAS, TO ACCEPT THE TOBACCO COMPLIANCE GRANT, IF AWARDED
9. Adopt a Resolution Establishing a Goal to Reduce Electric Consumption for City Facilities by
Five Percent Each Year for Six Years in Response to the Passage of Senate Bill 12 by the Texas
Legislature.
RESOLUTION NO. 2728-4-08(R): A RESOLUTION OF THE CITY COUNCIL OF THE CITY
OF ALLEN, COLLIN COUNTY, TEXAS, SUPPORTING THE ENERGY EFFICIENCY GOALS
ALLEN CITY COUNCIL
REGULAR MEETING
APRIL 22, 2008
PAGE
ESTABLISHED IN SENATE BILL 12 OF THE 80m LEGISLATIVE SESSION OF 2007, STATE
OF TEXAS; AND PROVIDING AN EFFECTIVE DATE.
10. Authorize the City Manager to Execute a One -Year Contract with the Option to Renew for
Two One -Year Periods for the Purchase and Delivery of Medical Supplies From the Following
Vendors: Bound Tree Medical, LLC for an Amount not to Exceed $13,027.15; Interboro
Packaging Corporation for an Amount not to Exceed $3,380.00; Tri-Anim Health Services, Inc.
for an Amount not to Exceed $19,981.72; and Henry Schein Matrx Medical for an Amount not
to Exceed $46,188.71.
11. Motion to Set the Canvass of the May 10, 2008, General and Special Elections at 6:00 p.m. on
Tuesday, May 20, 2008.
12. Accept Resignation and Declare a Vacancy in Place No. 7 on the Keep Allen Beautiful Board.
13. Receive the CIP (Capital Improvement Program) Status Report.
14. Receive the Summary of Property Tax Collections as of March 2008.
The motion carried.
Council commended City staff on their commitment to energy conservation and the 19% reduction in use
during the last five years.
Reeular Aeenda
15. Adopt a Resolution Approving a Funding Agreement Between the Cities of Allen, Frisco and
Plano in the Amount of $100,000 Per City for Final Construction Document and Bid Document
Development for Phase 1 of the Arts of Collin County Project.
Council commented that the funding for this agreement was provided from the general obligation
bonds for a performing arts center.
RESOLUTION NO. 2729-4-08(Rl: A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF
ALLEN, COLLIN COUNTY, TEXAS, APPROVING A FUNDING AGREEMENT AMONG THE
CITIES OF ALLEN, FRISCO, AND PLANO FOR ADDITIONAL FUNDING IN THE AMOUNT
OF $100,000 EACH FOR FINAL CONSTRUCTION DOCUMENT AND BID DOCUMENT
DEVELOPMENT AND RELATED SERVICES FOR A PROPOSED PROJECT PERTAINING TO
THE ARTS OF COLLIN COUNTY COMMISSION, INC., THAT SUPERCEDES THE PRIOR
FUNDING AGREEMENT AMONG THE CITIES OF ALLEN, FRISCO AND PLANO;
AUTHORIZING THE CITY MANAGER TO EXECUTE THE AGREEMENT; AND PROVIDING
AN EFFECTIVE DATE.
MOTION: Upon a motion made by Mayor Pro Tem Stout and a second by Councilmember Obermeyer,
the Council voted six (6) for and none (0) opposed to approve Resolution No. 2729-4-08(R),
as previously captioned, approving a Funding Agreement among the cities of Allen, Frisco
and Plano in the amount of $100,000 per city for Final construction document and bid
document development for Phase 1 of the Arts of Collin County Project The motion carried.
ALLEN CITY COUNCIL
REGULAR MEETING
APRIL 22, 2008 PAGE 4
1
16. Conduct a Public Hearing and Adopt an Ordinance Amending the Zoning from A -O
Agriculture Open Space to CF Community Facilities for Fire Station #5 on 2.8032± acres
Located at the Northwest Corner of McDermott Drive and the Future Shallowater Drive.
Mayor Terrell opened the public hearing and asked anyone wishing to speak for or against this item
to do so at this time.
With no one speaking, Mayor Terrell closed the public hearing.
ORDINANCE NO. 2730-4-08: AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF
ALLEN, COLLIN COUNTY, TEXAS, AMENDING THE ALLEN LAND DEVELOPMENT CODE
ZONING REGULATIONS AND ZONING MAP, AS PREVIOUSLY AMENDED, BY GRANTING
A CHANGE IN ZONING FROM "A -O" AGRICULTURE OPEN SPACE TO "CF" COMMUNITY
FACILITIES ON 2.80323 ACRES OF LAND IN THE J.H. GOUGH SURVEY, ABSTRACT NO. 347,
CITY OF ALLEN, COLLIN COUNTY, TEXAS, AND BEING FURTHER DESCRIBED IN
EXHIBIT "A," ATTACHED HERETO; PROVIDING A REPEALING CLAUSE; PROVIDING A
SEVERABILITY CLAUSE; PROVIDING A SAVINGS CLAUSE; PROVIDING FOR A PENALTY
OF FINE NOT TO EXCEED THE SUM OF TWO THOUSAND DOLLARS ($2,000) FOR EACH
OFFENSE; AND PROVIDING FOR AN EFFECTIVE DATE.
MOTION: Upon a motion made by Councilmember Caplinger and a second by Councilmember
Obermeyer, the Council voted six (6) for and none (0) opposed to adopt Ordinance 2730-4-
08, as previously captioned, to amend the zoning from A -O Agriculture Open Space to CF
Community Facilities for Fire Station #5 on 2.8032± acres located at the northwest comer of
McDermott Drive and the future Shallowater Drive. The motion carried.
17. Calendar.
• April 24 — Allen Heritage Guild Spring Fundraiser Event/Allen Heritage Center
• April 26 — Great American Cleanup
• April 28 — First Day of Early Voting for May 101° Election
• May 3 — ACO Springfest
18. Items of Interest.
Executive Session
The Executive Session was not held.
MOTION: Upon a motion made by Mayor Pro Tem Stout and a second by Councilmember McGregor,
the Council voted six (6) for and none (0) opposed to adjourn the Regular Meeting of the
Allen City Council at 7.40 p.m. on Tuesday, April 22, 2008. The motion carried.
ALLEN CITY COUNCIL
REGULAR MEETING
APRIL 22, 2008
These minutes approved on the 131h day of May, 2008.
ATTEST: Q Q �CCITY
DShelley B. George, SEC TARY
7
CF
APPROVED:
Stephen Terrell, MAYOR
PAGES