Min - City Council - 2008 - 06/10 - RegularALLEN CITY COUNCIL
�I, REGULAR MEETING
® JUNE 10, 2008
Present:
Stephen Terrell, Mayor
Councilmembers:
Debbie Stout, Mayor Pro Tem
Ross Obermeyer
Robin L. Sedlacek
Gary L. Caplinger
Jeff McGregor
City Staff:
Peter H. Vargas, City Manager
Shelli Siemer, Assistant City Manager
Shelley B. George, City Secretary
Pete Smith, City Attorney
Workshop Session
With a quorum of the Councilmembers present, the Workshop Session of the Allen City Council was called to
order by Mayor Terrell at 6:20 p.m. on Tuesday, lune 10, 2008, in the Council Conference Room of the Allen
City Hall, 305 Century Parkway, Allen, Texas. Items discussed in the workshop included:
Briefing Regarding Allen USA Celebration
With no further discussion, the Workshop Session of the Allen City Council was adjourned at 6:55 p.m. on
Tuesday, June 10, 2008.
Call to Order and Announce a Ouorum is Present
With a quorum of the Councilmembers present, the Regular Meeting of the Allen City Council was called to
order by Mayor Terrell at 7:04 p.m. on Tuesday, June 10, 2008, in the Council Chambers of the Allen City
Hall, 305 Century Parkway, Allen, Texas.
Pledee of Alleeiance
1. Citizens' Comments.
2. Presentation of a Blue Star Flag to the Families of Allen Servicemen Currently Deployed by
the U.S. Armed Forces.
ALLEN CITY COUNCIL
REGULAR MEETING
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16AX" *4
• Kasey and Dylan Booth, children of Specialist Christopher James Booth of the United States
Army
• Shannon and Lynne Ledbetter, parents of Private First Class Colin Ledbetter of the United States
Army
• Mark and Lisa Sunderland, parents of Corporal Stephen Sunderland of the United States Marine
Corps.
Presentation of a Check Indicating 'Volunteer Hours to the Community' by Anne Sandfort,
President of the Allen Retired Educators' Association (AREA).
Consent Agenda
MOTION: Upon a motion made by Councilmember Obermeyer and a second by Councilmember
Sedlacek, the Council voted six (6) for and none (0) opposed to adopt the consent agenda as
follows:
Approve Minutes of the May 27, 2008, Regular Meeting.
5. Adopt an Ordinance Amending Chapter 9, Article V, Division 2, of the Code of Ordinances
Establishing Portions of Bridgewater Drive, Walnut Springs Drive, and Waterdown Drive as
School Zones for the Mary Evans Elementary School.
ORDINANCE NO. 2744-6-08: AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF
ALLEN, COLLIN COUNTY, TEXAS, AMENDING THE CODE OF ORDINANCES BY
AMENDING CHAPTER 9, "MOTOR VEHICLES AND TRAFFIC," ARTICLE V, "OPERATION
OF VEHICLES," DIVISION 2, "SPEED REGULATIONS," SECTION 9-137, "SCHOOL ZONE";
TO DESIGNATE BRIDGEWATER DRIVE FROM 200 FEET WEST OF WATERDOWN DRIVE
TO WALNUT SPRINGS DRIVE, WALNUT SPRINGS DRIVE FROM 200 FEET NORTH OF
BRIDGEWATER DRIVE TO 150 FEET SOUTH OF SAN JACINTO DRIVE AND
WATERDOWN DRIVE FROM 150 FEET SOUTH OF BRIDGEWATER DRIVE TO 150 FEET
NORTH OF BRIDGEWATER DRIVE AS SCHOOL ZONES WITH A MAXIMUM PRIMA FACIE
SPEED LIMIT OF TWENTY MILES PER HOUR, AS SCHOOL ZONES; PROVIDING A
REPEALING CLAUSE; PROVIDING A SAVINGS CLAUSE; PROVIDING A SEVERABILITY
CLAUSE; PROVIDING FOR A PENALTY OF FINE NOT TO EXCEED THE SUM OF TWO
HUNDRED DOLLARS ($200) FOR EACH OFFENSE; AND PROVIDING FOR AN EFFECTIVE
DATE.
6. Adopt a Resolution Authorizing the City Manager to Execute an Interjurisdictional Mutual
Aid Agreement for Collin County, Texas.
RESOLUTION NO. 2745-"8(R): A RESOLUTION OF THE CITY COUNCIL OF THE CITY
OF ALLEN, COLLIN COUNTY, TEXAS, APPROVING THE TERMS AND CONDITIONS OF
AN INTER -JURISDICTIONAL MUTUAL AID AGREEMENT FOR COLLIN COUNTY, TEXAS
FOR THE PURPOSE OF PROVIDING AND RECEIVING ASSISTANCE AMONG THE PARTIES
IN THE EVENT OF AN EMERGENCY, DISASTER OR CIVIL EMERGENCY; AND
PROVIDING AN EFFECTIVE DATE.
ALLEN CITY COUNCIL
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PAGE
7. Adopt a Resolution Authorizing the City Manager to Execute an Interlocal Agreement with
Fort Bead County, Texas, for the Use of the City of Allen Supplier Contracts.
RESOLUTION NO. 2746-6-08(A): A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF
ALLEN, COLLIN COUNTY, TEXAS, APPROVING THE TERMS AND CONDITIONS OF AN
INTERLOCAL AGREEMENT BY AND BETWEEN THE CITY OF ALLEN, TEXAS, AND FORT
BEND COUNTY, TEXAS, PROVIDING FOR A COOPERATIVE PURCHASING PROGRAM FOR
GOODS AND SERVICES, DESIGNATING THE CITY MANAGER, OR DESIGNEE, AS OFFICIAL
REPRESENTATIVE OF THE CITY IN MATTERS RELATING TO THE PROGRAM;
AUTHORIZING THE CITY MANAGER, OR DESIGNEE, TO EXECUTE; AND PROVIDING AN
EFFECTIVE DATE.
S. Authorize the City Manager to Purchase Three Pierce Arrow XT PUC Fire Engines through
the Houston -Galveston Area Council of Governments Cooperative Purchasing Program
Contractor, Martin Apparatus, Inc., for an Amount not to Exceed $1,526,876.
9. Award Bid and Authorize the City Manager to Execute a Contract with Phoenix 1 Restoration
Construction, Ltd. for an Amount not to Exceed $474,000 for the Exterior Rehabilitation of
Three Historic Buildings at the Allen Heritage Village and Establish a Project Budget of
$583,000.
10. Authorize the City Manager to Execute a Contract with BW2 Engineers, Inc. in the Amount of
$81,900 for Engineering Services as it Relates to the High Meadows Sanitary Sewer Line
Rehabilitation Project and Establish an Initial Project Budget of $125,000.
Il. Authorize the City Manager to Execute a Contract for Micro Slurry Seal Treatment with
Ballou Construction for an Amount not to Exceed $80,000 for Resurfacing Streets in the
Allenwood Subdivision.
12. Award Bid and Authorize the City Manager to Execute a Contract with Jim Bowman
Construction for Street and Alley Repair at Various Locations for an Amount not to Exceed
$246,900.
13. Accept Resignation and Declare a Vacancy on the Library Board.
The motion carried.
Reeular Aeenda
14. Authorize the City Manager to Execute a Construction Manager Contract and a General
Conditions Contract with Hunt Construction Group, Inc. for an Amount not to Exceed
$1,497,876 to Provide Pre -Proposal and Construction Management Services for the Allen
Event Center Project.
MOTION: Upon a motion made by Mayor Pro Tem Stout and a second by Councilmember Caplinger,
the Council voted six (6) for and none (0) opposed to authorize the City Manager to execute
a Construction Manager Contract, AIA A121, and a General Conditions Contract, AIA A201,
with Hunt Construction Group, Inc., for an amount not to exceed $1,497,876 to provide pre-
ALLEN CITY COUNCIL
REGULAR MEETING
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Other Business
PAGE
proposal and construction management services for the Allen Event Center Project. The
motion carried.
15. Calendar.
• June 14 - General Runoff Election
• June 16, 23 - Summer Sounds Concert Series
• June 28 -Allen USA Celebration
16. Items of Interest.
Executive Session
17. Reconvene and Consider Action on Items Discussed during Executive Session.
MOTION: Upon a motion made by Mayor Pro Tem Stout and a second by Councilmember McGregor,
the Council voted six (6) for and none (0) opposed to adjourn the Regular Meeting of the
Allen City Council at 7:31 p.m. on Tuesday, lune 10, 2008. The motion carried.
These minutes approved on the 20 day of June, 2008.
APPROVED:
Stephen Terrell, MAYOR
ATTEST:
Shelley B. Geo , TRMC, CIV SECRETARY