Min - City Council - 2008 - 08/08 - WorkshopALLEN CITY COUNCILISTAFF
FY 2008-2009 BUDGET WORKSHOP
TANGLEWOOD ON LAKE TEXOMA
POTTSBORO,TEXAS
AUGUST 8, 9, AND 10, 2008
Present
Stephen Terrell, Mayor
Councilmembers:
Debbie Stout, Mayor Pro Tem
Ross Obermeyer
Joey Herald
Robin L. Sedlacek
Gary L. Caplinger
Jeff McGregor
City Stag' Present:
Peter H. Vargas, City Manager
Shelli Siemer, Assistant City Manager
Jon Amundson, Assistant to the City Manager
Shelley B. George, City Secretary
Pete Smith, City Attorney
Kevin Hammeke, Finance Director
Trish Featherston, Budget Manager
Sid Hudson, Information Technology Director
Teresa Warren, Public and Media Relations Officer
Citv Staff Present Through Saturday. Aueust 9, 2008:
Bret McCullough, Chief Building Official
Stephen Massey, Community Services Director
John Baumgartner, Engineering Director
Bill Hawley, Fire Chief
Dana Murray, Senior Accountant
Laura Morrow, Human Resources Director
JeffTimbs, Library Director
Tim Dealer, Parks and Recreation Director
Lee Battle, Planning and Development Interim Director
Robert Winningham, Economic Development Executive Director
City Staff Attending Department Presentations Only on Saturdav, August 9. 2008:
Craig Gillis, Assistant Fire Chief
Chris Flanigan, Engineering Assistant Director
Monika Kretschmer, Human Resources Manager
Lori Smeby, Parks and Recreation Assistant Director
Brian Bristow, Parks and Recreation Assistant Director
Bill Rushing, Police Chief
Johnny Thomason, Police Lieutenant
Ken Myers, Police Sergeant
ALLEN CITY COUNCIL
WORKSHOP SESSION
AUGUST 8, 9 AND 10, 2008
FRIDAY, AUGUST 8, 2008
PAGE
The Allen City Council convened the FY 2008-2009 Budget Workshop Session at 120 pm. on Friday,
August 8, 2008, in the Maritime Ballroom of Tanglewood on Lake Texoma, Pottsboro, Texas. Mayor Terrell
called the meeting to order and announced a quorum was present.
1 20 P.M — 2:14 P M. Overview of Budgets
5 Peter H Vargas, City Manager
- Budget Video
5 Trish Featherston, Budget Manager
- Year End — Revenues and Expenditures
- Projections/Criteria for New Fiscal Year
- Year in Review
2.14 P.M. — 2 48 P.M. Hotel/Motel Fund
5 Kevin Hammeke, Finance Director
5 Peter Vargas, City Manager
- Hotel/Motel Tax
- Establishing a Convention & Visitors Bureau
2.48 P.M. — 3:15 P.M. Update on IT Master Plan
5 Sid Hudson, IT Director
Status Report
5 Kevin Hammeke, Finance Director
- Funding Strategy
3:15 P.M. — 3.38 P.M. Break
3:38 P.M. —4:23 P.M. Department Presentation
5 Laura Morrow, Human Resources Director
- Pay Plan Update— Fire/Police
- Tuition Reimbursement
- Health Plan
- Turnover Statistics
5 Kevin Hammeke, Finance Director
- TMRS Update
The Budget Workshop Session was recessed at 4.23 p in. on Friday, August 8, 2008
SATURDAY, AUGUST 9. 2008
The Allen City Council reconvened the FY 2008-2009 Budget Workshop Session at 8:39 a.m. on Saturday,
August 9, 2008, in the Maritime Ballroom of Tanglewood on Lake Texoma, Pottsboro, Texas. Mayor Terrell
reconvened the meeting to order and announced a quorum was present.
8:39 A.M. — 10:00 A.M. Department Presentation
I
ALLEN CITY COUNCIL
WORKSHOP SESSION
AUGUST 8, 9 AND 10, 2008
10:00 A.M. — 10:12 A.M.
10:12 A.M. — 11:01 A.M.
5 Bill Rushing, Police Chief
- Year in Review
- New Programs
Break
Department Presentation
§ Bill Hawley, Fire Chief
- Year in Review
- New Programs
11.01 A.M.— 11.15 A.M.
Break
11 15 A.M. — 11 52 A M.
Library Update
5 Jeff Timbs, Library Director
- Year in Review
- New Programs
11:52 A.M. — 12:35 P.M.
Economic Development Update
5 Robert Winningham, Economic Development Executive Director
12:35 P.M. — 1:19 P M.
Lunch, Tanglewood Dining Room
L 19 P.M. — 2:40 P.M.
Department Presentation
5 Steve Massey, Community Services Director
- Water/Sewer Fund Status Update
- Status on Water Conservation Program
- Drainage Fund Status Update
2:40 P.M. — 3:50 P.M.
Department Presentation
5 Tim Dentler, Parks and Recreation Director
- Highlight Starts of Current Programs
- New Programs
3:50 P.M. -4:15 P.M. Break
4:15 P.M. — 5:28 P.M. Capital Improvement Program (CIP)
5 Kevin Hammeke, Finance Director
- Year Two
- CDC Debt
4 John Baumgartner, Engineering Director
- Status of Current and Upcoming Projects
- Collin County Bond Program - Transportation
5 Tim Derider, Parks and Recreation Director
- Status of CDC Funded Projects - Current
- CDC Funded Projects for FY 05-09
5:28 P.M. — 7:00 P.M. Council Discussion Regarding the Proposed Budget
PAGE
ALLEN CITY COUNCIL
WORKSHOP SESSION
AUGUST 8, 9 AND 10, 2008 PAGE 4
The Budget Workshop Session was recessed at 7:00 p.m. on Saturday. August 9, 2008
SUNDAY, AUGUST 10, 2008
The Allen City Council reconvened the FY 2008-2009 Budget Workshop Session at 920 a.m. on Sunday,
August 10, 2008, in the Maritime Ballroom of Tanglewood on Lake Texoma, Pot(sboro, Texas. Mayor Terrell
reconvened the meeting to order and announced a quorum was present.
9:20 A M. —9.45 A M.
Council Discussion Regarding the Proposed Budget
9 45 A M. — 10:02 A M.
Briefing Update on the Status of the Arts of Collin County Project
10:02 A.M. — 10:15 A.M.
Break
10:15 A.M. —NOON
Discussion Regarding Annual Board and Commission Appointments
MOTION: Upon a motion made by Mayor Pro Tem Stout and a second by Councrlmember Sedlacek, the
Council voted seven (7) for and none (0) opposed to adjourn the FY 2008-2009 Budget
Workshop of the Allen City Council/Staff at Noon on Sunday, August 10, 2008 The motion
carried.
These minutes approved on the 26° day of August, 2008
ATTEST:IL
n�
l/
Shelley B. George, CITY SECRETAR
I
APPROVED:
p n Terrell, MAYOR