Min - City Council - 2008 - 08/12 - RegularALLEN CITY COUNCIL
REGULAR MEETING
AUGUST 12, 2008
Present:
Stephen Terrell, Mayor
Councilmembers:
With a quorum of the Councilmembers present, the Workshop Session of the Allen City Council was called to
order by Mayor Terrell at 6 15 p in on Tuesday, August 12, 2008, in the Council Conference Room of the
Allen City Hall, 305 Century Parkway, Allen, Texas'
• Introduction of Jane Bennett, Chair of the Allen Public Art Advisory Committee
• Update Regarding the Arts Alliance and the Status of the Arts in Allen
• Preview of the Online Registration System for the Parks and Recreation Department
With no further discussion, the Workshop Session of the Allen City Council was adjourned at 6.55 p.m. on
Tuesday, August 12, 2008.
Call to Order and Announce a Ouorum is Present
With a quorum of the Councilmembers present, the Regular Meeting of the Allen City Council was called to
order by Mayor Terrell at 7.05 p.m. on Tuesday, August 12, 2008, in the Council Chambers of the Allen City
Hall, 305 Century Parkway, Allen, Texas.
Pledge of Allegiance
Public Recognition
1. Citizens' Comments.
Debbie Stout, Mayor Pro Tem
Ross Obemreyer
Joey Herald
Robin L Sedlacek
Gary L. Caplinger
Jeff McGregor
City Statf:
Peter H. Vargas, City Manager
Shelli Siemer, Assistant City Manager
Shelley B. George, City Secretary
Pete Smith, City Attorney
Workshop Session
With a quorum of the Councilmembers present, the Workshop Session of the Allen City Council was called to
order by Mayor Terrell at 6 15 p in on Tuesday, August 12, 2008, in the Council Conference Room of the
Allen City Hall, 305 Century Parkway, Allen, Texas'
• Introduction of Jane Bennett, Chair of the Allen Public Art Advisory Committee
• Update Regarding the Arts Alliance and the Status of the Arts in Allen
• Preview of the Online Registration System for the Parks and Recreation Department
With no further discussion, the Workshop Session of the Allen City Council was adjourned at 6.55 p.m. on
Tuesday, August 12, 2008.
Call to Order and Announce a Ouorum is Present
With a quorum of the Councilmembers present, the Regular Meeting of the Allen City Council was called to
order by Mayor Terrell at 7.05 p.m. on Tuesday, August 12, 2008, in the Council Chambers of the Allen City
Hall, 305 Century Parkway, Allen, Texas.
Pledge of Allegiance
Public Recognition
1. Citizens' Comments.
ALLEN CITY COUNCIL
REGULAR MEETING
AUGUST 12, 2008
PAGE
Curtis Burlbaw, 207 Willowbend Court, Allen, Texas, encouraged the Council to provide mass transit
opportunities within the City
Karl Damhave. 1105 Krum Court, Allen, Texas, requested Council adopt an ordinance prohibiting
hunting within the City's limits.
2. Recognition of the City of Allen Finance Department as the Recipient of the Distinguished
Budget Presentation Award by the Government Finance Officers Association.
3. Jane Bennett, Chair, Provided the Presentation of the Annual Report of the Allen Public Art
Advisory Committee.
Consent Aeenda
MOTION: Upon a motion made by Councilmember Obermeyer and a second by Councdmember
Sedlacek, the Council voted seven (7) for and none (0) opposed to adopt the items on the
Consent Agenda as follows:
4. Approve Minutes of the July 22, 2008, Regular Meeting.
5. Adopt an Ordinance Amending Ordinance No. 2636-6-07 to Correct a Scrivener's Error to
Attach the Concept Plan.
ORDINANCE NO. 2759-08-08: AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF
ALLEN, COLLIN COUNTY, TEXAS, AMENDING ORDINANCE NO. 2636-6-07 TO CORRECT
SCRIVENER'S ERROR BY ATTACHING THE CONCEPT PLAN: PROVIDING A
SEVERABILITY CLAUSE, PROVIDING A REPEALING CLAUSE; AND PROVIDING AN
EFFECTIVE DATE.
6. Authorize the City Manager to Execute a Contract with Jim Bowman Construction Company
in the Amount of $355,853.05 for Construction Services for the Country Brook Lane Extension
Project and Amend the Project Budget to $535,000.
Receive the Financial Report for the Period Ending June 30, 2008.
Receive the Investment Report for the Period Ending June 30, 2008.
The motion carred.
Reeular Aeenda
9. Conduct a Public Hearing on the Budget as Required by Article IV, Section 4.04 of the Allen
City Charter.
Mayor Terrell opened the Public Hearing and asked for anyone speaking either for or against the
request to do so
Willi no one speaking, Mayor Terrell closed the Public Hearing.
ALLEN CITY COUNCIL
REGULAR MEETING
AUGUST 12, 2008 PAGE 3
Mayor Terrell announced the City Council will vote on the budget at the September 9, 2008, City
Council Meeting at 7:00 p.m. at Allen City Hall, 305 Century Parkway, Allen, Texas.
10, Conduct a Public Hearing Regarding the Fiscal Year 2008-2009 City Tax Rate.
Mayor Terrell opened the Public Hearing and asked for anyone speaking either for or against the
request to do so.
With no one speaking, Mayor Terrell closed the Public Hearing.
MOTION: Upon a motion made by Mayor Pro Tem Stout and a second by Councilmember Caplinger,
the Council voted seven (7) for and none (0) opposed to set the City Council meeting date of
September 9, 2008, at 7:00 p.m. at Allen City Hall, 305 Century Parkway, Allen, Texas, to
vote on the proposed tax rate of 55.6 cents per $100 of the certified appraised value for the
Fiscal Year 2008-2009 budget. The motion tamed.
It. Adopt an Ordinance Establishing the City of Allen's Water Conservation and Drought
Contingency and Water Emergency Response Plan.
ORDINANCE NO. 2760-8-08: AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF
ALLEN, COLLIN COUNTY, TEXAS, REPEALING ORDINANCE NO. 2332-9-04 IN ITS
ENTIRETY, REPEALING ORDINANCE NO. 2414-6-05 IN ITS ENTIRETY; REPEALING
ORDINANCE NO. 2519-5-06 IN ITS ENTIRETY, AND REPEALING ORDINANCE NO. 2584-1-
07 IN ITS ENTIRETY, AMENDING THE CITY OF ALLEN CODE OF ORDINANCES BY
AMENDING CHAPTER 14 "UTILITIES" BY AMENDING SECTION 14-14.1 THROUGH
SECTION 14-16 TO ESTABLISH A NEW WATER CONSERVATION AND DROUGHT
CONTINGENCY AND WATER EMERGENCY RESPONSE PLAN FOR THE CITY OF ALLEN;
ESTABLISHING PROCEDURES AND CRITERIA FOR DECLARING A WATER EMERGENCY
AND IMPLEMENTING AND TERMINATING THE DROUGHT RESPONSE STAGES AND
ESTABLISHING RESTRICTIONS ON CERTAIN WATER USES AND PROMOTING
RESPONSIBLE USE OF WATER; PROVIDING A SEVERABILITY CLAUSE, PROVIDING A
REPEALING CLAUSE; PROVIDING FOR A PENALTY OR FINE NOT TO EXCEED THE SUM
OF TWO THOUSAND DOLLARS ($2,000) FOR OFFENSES; PROVIDING FOR AN
ADMINISTRATIVE PENALTY APPLICABLE TO NON -SINGLE FAMILY WATER
CUSTOMERS, AND PROVIDING AN EFFECTIVE DATE.
MOTION: Upon a motion made by Councilmember Sedlacek and a second by Councilmember
McGregor, the Council voted six (6) for and one (1) opposed with Councilmember
Oberrneyer casting the negative vote, to adopt Ordinance No 2760-8-08, as previously
captioned, establishing the City of Allen Water Conservation and Drought Contingency and
Water Emergency Response Plan. The motion earned.
12. Motion to Confirm Appointments of Councilmembers as Liaisons to City Boards and
Commissions, as Nominated by Mayor Terrell.
Mayor Terrell made the following nominations:
Mayor Pro Tem Stout - Public Art Committee (Advisory); Allen Community Development
Corporation (Corporation)
ALLEN CITY COUNCIL
REGULAR MEETING
AUGUST 12, 2008
PAGE
Councilmember Obermeyer - North Texas Municipal Water District: Arts of Collin County
Commission (Corporation)
Councilmember Herald- Planning & Zoning Commission (Quasi -Judicial); Parks and Recreation
Board (Advisory)
Councilmember Sedlacek - Library Board (Advisory)
Councilmember Caplinger - Allen Economic Development Corporation (Corporation); Board of
Adjustment (Quasi -Judicial); Building & Standards Commission (Quasi -Judicial): Sign Control
Board (Advisory)
Councilmember McGregor - Animal Shelter Advisory Committee (Advisory), Keep Allen Beautiful
(Advisory)
MOTION: Upon a motion made by Mayor Pro Tem Stout and a second by Councilmember Obermeyer,
the Council voted seven (7) for and none (0) opposed to confirm the appointments of
Councilmembers as Board Liaisons to City Boards and Commissions, as nominated by
Mayor Terrell. The motion carried.
13. Motion to Confirm City Council Appointments to the Various Nominating Committees for the
Appointment of Boards and Commissions for Fiscal Year 2008-2009.
MOTION: Upon a motion made by Councilmember McGregor and a second by Councilmember
Obermeyer, the Council voted seven (7) for and none (0) opposed to confirm the
appointments of Councilmember Obermeyer, Councilmember Sedlacek and Councilmember
Caplinger to serve as the Nominating Committee as recommended for appointment by Mayor
Terrell The motion carred.
Other Business
14. Calendar.
• August 12-15 — 1 I" Annual Transportation Summit/Irving
Executive Session
The Executive Session was not held.
15. Reconvene and Consider Action on Items Discussed during Executive Session.
MOTION: Upon a motion made by Mayor Pro Tem Stout and a second by Councilmember Sedlacek, the
Council voted seven (7) for and none (0) opposed to adjourn the Regular Meeting of the
Allen City Council at 8:38 p.m. on Tuesday, August 12, 2008. The motion carred
H
ALLEN CITY COUNCIL
REGULAR MEETING
AUGUST 12, 2008
These minutes approved on the 26" day of August, 2008.
ATTEST:
Shelley B. GeorgeI)RMC, CITY SEC ARY
7
I
APPROVED:
Step, MAYOR
PACES