Min - City Council - 2008 - 10/14 - RegularALLEN CITY COUNCIL
REGULAR MEETING
OCTOBER 14, 2008
Pmsenh
Stephen Terrell, Mayor
Councilmembers:
Debbie Stout, Mayor Pro Tem
Ross Obermeyer
Joey Herald
Robin L. Sedlacek (absent)
Gary L. Caplinger
Jeff McGregor
With a quorum of the Councilro mbers present, the Workshop Session of the Allen City Council was called to
order by Mayor Terrell at 6:14 p.m. on Tuesday, October 14, 2008, in the Council Conference Room of the
Allen City Hall, 305 Century Parkway, Allen, Texas:
• Introduction of Cheryl Lawson, President of the Parks and Recreation Board
• Briefing Regarding Drainage Fund Commercial Rate Adjustments
With no further discussion, the Workshop Session of the Allen City Council was adjourned at 6:54 p.m. on
Tuesday, October 14, 2008.
Call to Order and Announce a Ouorum is Present
With a quornm of the Councihnembers present, the Regular Meeting of the Allen City Council was called to
order by Mayor Terrell at 7:03 p.m. on Tuesday, October 14, 2008, in the Council Chambers of the Allen City
Hall, 305 Century Parkway, Allen, Texas.
Pledge of Allegiance
Public Recognition
1. Citizens' Comments.
City Staff:
Peter H. Vargas, City Manager
Shelli Siemer, Assistant City Manager
Shelley B. George, City Secretary
1
Pete Smith, City Attorney
Workshop Session
With a quorum of the Councilro mbers present, the Workshop Session of the Allen City Council was called to
order by Mayor Terrell at 6:14 p.m. on Tuesday, October 14, 2008, in the Council Conference Room of the
Allen City Hall, 305 Century Parkway, Allen, Texas:
• Introduction of Cheryl Lawson, President of the Parks and Recreation Board
• Briefing Regarding Drainage Fund Commercial Rate Adjustments
With no further discussion, the Workshop Session of the Allen City Council was adjourned at 6:54 p.m. on
Tuesday, October 14, 2008.
Call to Order and Announce a Ouorum is Present
With a quornm of the Councihnembers present, the Regular Meeting of the Allen City Council was called to
order by Mayor Terrell at 7:03 p.m. on Tuesday, October 14, 2008, in the Council Chambers of the Allen City
Hall, 305 Century Parkway, Allen, Texas.
Pledge of Allegiance
Public Recognition
1. Citizens' Comments.
ALLEN CITY COUNCIL
REGULAR MEETING
OCTOBER 14, 2008
PAGE
Christina Panek, 1121 Nick Circle, Allen, Texas, spoke regarding the restrictions on planting cool
weather grasses.
Council requested staff present this for discussion at a future workshop meeting of the City Council.
2. Presentation of a Proclamation by the Office of the Mayor:
• Presentation of a Proclamation to Representatives of the Allen Chamber of Commerce
Proclaiming October 20.24, 2008, as Allen Chamber of Commerce Week
3. Briefing by Members of the 'Friends of the Library' Regarding their Annual Membership
Drive — Chocolate Friendjr.
4. Present Plaques -of -Appreciation to Former Members of the Various Boards and Commissions.
Cheryl Lawson, Parks & Recreation Board, 2003-2008
Jo Long, Library Board, 2000-2008
Ruth Pringle, Library Board, 2000-2008
5. Cheryl Lawson, Chair, Presented the Parks and Recreation Board's Annual Report to the City
Council.
1 Consent Agenda
MOTION: Upon a motion made by Councilmember Obenneyer and a second by Coancilmember
Herald, the Council voted six (6) for and none (0) opposed to adopt the items on the Consent
Agenda as follows:
Approve Minutes of the September 23, 2008, Regular Meeting.
Adopt a Resolution Denying Oncor Electric Delivery Company's Request to Increase Electric
Transmission and Distribution Rates.
RESOLUTION NO. 2777-10-08(R): A RESOLUTION OF THE CITY COUNCIL OF THE CITY
OF ALLEN, COLLIN COUNTY, TEXAS, FINDING THAT ONCOR ELECTRIC COMPANY'S
REQUESTED INCREASES TO ITS ELECTRIC TRANSMISSION AND DISTRIBUTION RATES
AND CHARGES WITHIN THE CITY SHOULD BE DENIED; FINDING THAT THE CITY'S
REASONABLE RATE CASE EXPENSES SHALL BE REIMBURSED BY THE COMPANY;
FINDING THAT THE MEETING AT WHICH THIS RESOLUTION IS PASSED IS OPEN TO
THE PUBLIC AS REQUIRED BY LAW; REQUIRING NOTICE OF THIS RESOLUTION TO
THE COMPANY AND LEGAL COUNSEL.
8. Adopt a Resolution Requesting the Removal of Greenville Avenue (SH 5) from the Texas
Department of Transportation Highway System from Exchange Parkway through the Northern
City Limit Line at Stacy Road.
RESOLUTION NO. 2778.10-08fR): A RESOLUTION OF THE CITY COUNCIL OF THE CITY
OF ALLEN, COLLIN COUN'T'Y, TEXAS, REQUESTING THE REMOVAL OF GREENVILLE
AVENUE (SH 5) FROM THE TEXAS HIGHWAY SYSTEM; AND PROVIDING FOR AN
EFFECTIVE DATE.
9. Adopt a Resolution Authorizing the City Manager to Determine the Necessity for Acquisition of
Right -of -Way, Easements, and Improvements for Construction of Chaparral Bridge and
Roadway Improvements from Persimmon Court to Brook Ridge Avenue, and Authorize the
City Manager and City Attorney to File Proceedings in Eminent Domain to Acquire Such
Property, if Necessary.
RESOLUTION NO. 2779-10-OS(R): A RESOLUTION OF THE CITY COUNCIL OF THE CITY
OF ALLEN, COLLIN COUNTY, TEXAS, DETERMINING THE NECESSITY FOR THE
ACQUISITION OF RIGHT-OF-WAY, SLOPE EASEMENTS, DRAINAGE EASEMENTS, AND
ALL ATTACHED IMPROVEMENTS FOR THE EXTENSION OF CHAPARRAL ROAD AS
DESCRIBED IN THE EXHIBITS ATTACHED HERETO, WITHIN THE CITIES OF ALLEN,
PARKER, AND PL.ANO, COLLIN COUNTY, TEXAS; AUTHORIZING THE CITY ATTORNEY
TO FILE PROCEEDINGS IN EMINENT DOMAIN TO ACQUIRE THE EASEMENTS; AND
PROVIDING FOR AN EFFECTIVE DATE.
10. Adopt a Resolution Designating Investment Officers of the City of Allen
RESOLUTION NO. 27WI0418(8): A RESOLUTION OF THE CITY COUNCIL OF THE CITY
OF ALLEN, COLLIN COUNTY, TEXAS, DESIGNATING INVESTMENT OFFICERS OF THE
CITY AND AUTHORIZING THESE INDIVIDUALS TO INVEST, TRANSFER, WITHDRAW,
DEPOSIT, GIVE INSTRUCTIONS ON BEHALF OF THE ORGANIZATION, OR MANAGE
FUNDS FOR THE CITY OF ALLEN; AND PROVIDING AN EFFECTIVE DATE.
1 Il. Authorize the City Manager to Execute a Bank Depository Agreement Designating The
American National Bank of Texas as the City Bank Depository and Adopt a Resolution
Designating City Representatives to Execute AB Related Bank Depository Documents.
RESOLUTION NO. 2781-10-08(R): A RESOLUTION OF THE CITY COUNCIL OF THE CITY
OF ALLEN, COLLIN COUNTY, TEXAS, DESIGNATING CITY REPRESENTATIVES FOR THE
BANK DEPOSITORY; AND PROVIDING AN EFFECTIVE DATE.
12. Authorize the City Manager to Purchase Twenty-seven Replacement Vehicles for Various
Departments through the State of Texas and the Houstoo-Galveston Area Council of
Governments' Contractors: Philpott Motors for an Amount of $305,89037; Dallas Dodge for an
Amount of $206,379; Frazer (through Freeway Ford) for an Amount of $148,975; Holiday
Chevrolet for an Amount of $81,219.03; and Pursuit Safety, Inc. for an Amount of $12,639.50
with the Total Amount not to Exceed $755,102.90.
13. Approve the Assignment of the Second Amended and Restated Tax Abatement Agreement by
and Among the City of Alen, Collin County, Cohn County College District and SCI Allen
Hotel Ltd., a Texas Limited Partnership to Apple Nine SPE Alen, Inc., a Virginia Corporation
and the Assignment of the Third Amended and Restated Allen Civic Center Development and
Lease Agreement between the City and SCI Allen Hotel Ltd., a Texas Limited Partnership to
Apple Nine SPE Alen, Inc., a Virginia Corporation and Authorize the City Manager to Execute
the Assignments on Behalf of the City and Any Other Documents or Instruments Related to
Any Agreements between the City and SCI Allen Hotel Ltd., a Texas Limited Partnership
Necessary to Effect the Purchase of the Property by Apple Nine SPE Alen, Inc.
The motion tamed.
ALLEN CITY COUNCIL
REGULAR MEETING
OCTOBER 14, 2008
1 14. Items of Interest.
PAGE
Councilmember McGregor requested that the Ducks Unlimited Banquet he listed on the next Council
Agenda under Items of Interest.
15. Calendar.
• October 20 — Chocolate Friendzy hosted by the Friends of the Library
• October 29-31 Event Center Sales Expo hosted by Global Entertainment
• November 1 — Allen Recycles Day
Executive Session
The Executive Session was not held.
16. Reconvene and Consider Action on Items Discussed during Executive Session.
Adiouro
MOTION: Upon a motion made by Mayor Pro Tem Stout and a second by Councilmember Caplinger,
the Council voted six (6) for and none (0) opposed to adjourn the Regular Meeting of the
Allen City Council at 7:27 p.m. on Tuesday, October 14, 2008. The motion carried.
1 These minutes approved on the 281h day of October, 2008.
APPR D:
Stephen erreq MAYOR
ATTEST:
Shelley B. Georg C, CITY SECRETARY