Min - City Council - 2008 - 11/11 - RegularALLEN CITY COUNCIL
REGULAR MEETING
NOVEMBER 11, 2008
Present:
Stephen Terrell, Mayor
Councilmembers:
Debbie Stout, Mayor Pro Tem
Ross Obermeyer
Joey Herald
Robin L. Sedlacek
Gary L. Caplinger
Jeff McGregor
City Stiff:
Peter H. Vargas, City Manager
Shelli Siemer, Assistant City Manager
Shelley B. George, City Secretary
1 Pete Smith, City Attorney
Workshop Session
With a quorum of the Councilmembers present, the Workshop Session of the Allen City Council was called to
order by Mayor Terrell at 6:18 p.m. on Tuesday, November 11, 2008, in the Council Conference Room of the
Allen City Hall, 305 Century Parkway, Allen, Texas:
• Introduction of Lon Bmselton, Chair of the Animal Shelter Advisory Committee
• Briefing Regarding the Future Use of the Youth Center as a Visitor Center
• Briefing Regarding the 2009 Allen USA Celebration
With no further discussion, the Workshop Session of the Allen City Council was adjourned at 7:08 p.m. on
Tuesday, November 11, 2008.
Call to Order and Announce a Ouorum is Present
With a quorum of the Councilmembers present, the Regular Meeting of the Allen City Council was called to
order by Mayor Terrell at 7:11 p.m. on Tuesday, November 11, 2008, in the Council Chambers of the Allen
City Hall, 305 Century Parkway, Allen, Texas.
Pledge of Allegiance
Public Recognition
1. Citizens' Comments.
ALLEN CITY COUNCIL
REGULAR MEETING
NOVEMBER 11, 2008 PAGE 2
1 2. Presentation of The Battle of the Badges Trophy to the Allen Fire Department from a
Representative of the Carter Blood Care Organization, and Members of the Allen Rotary Club.
3. Lon Bnselton, Chair, Presented the Animal Shelter Advisory Committee's Annual Report to
the City Council.
Consent Agenda
MOTION: Upon a motion made by Mayor Pro Tem Stout and a second by Councilmember Herald, the
Council voted seven (7) for and none (0) opposed to adopt the items on the Consent Agenda
as follows:
4. Approve Minutes of the October 28, 2008, Regular Meeting.
5. Approve Minutes of the November 3, 2008, Triad Meeting.
6. Adopt an Ordinance Amending the Code of Ordinances, Chapter 8, Article IV, 'Alarm
Systems' by Amending the Regulations for the Revocation of an Alarm Permit.
ORDINANCE NO. 278511-08: AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF
ALLEN, COLLIN COUNTY, TEXAS, AMENDING THE CODE OF ORDINANCES OF THE
CITY OF ALLEN, BY AMENDING CHAPTER 8 "LICENSES AND BUSINESS
REGULATIONS" BY AMENDING ARTICLE IV "ALARM SYSTEMS"; PROVIDING A
REPEALING CLAUSE; PROVIDING A SAVINGS CLAUSE; PROVIDING A SEVERABILITY
CLAUSE; PROVIDING FOR A PENALTY OF FINE NOT TO EXCEED THE SUM OF FIVE
HUNDRED DOLLARS ($500.00); AND PROVIDING AN EFFECTIVE DATE.
7. Adopt a Resolution Authorizing the City Manager to Accept the Awarded Amount of $313,198
from the Collin County Parks and Open Space Funding Assistance Program and to Execute an
Interlocal Agreement with Collin County for the Purpose of Constructing the Celebration Pass
Pedestrian TnB.
RESOLUTION NO. 2786-11-08(Rl: A RESOLUTION OF THE CITY COUNCIL OF THE CITY
OF ALLEN, COLLIN COUNTY, TEXAS, HEREINAFTER REFERRED TO AS "APPLICANT,"
DESIGNATING CERTAIN OFFICIALS AS BEING RESPONSIBLE FOR, ACTING FOR, AND
ON BEHALF OF THE "APPLICANT" IN DEALING WITH COLLIN COUNTY, APPROVING
THE TERMS AND CONDITIONS OF THE @]TERLOCAL FUNDING ASSISTANCE
AGREEMENT; AUTHORIZING ITS EXECUTION BY THE CITY MANAGER; REPEALING
ALL RESOLUTIONS IN CONFLICT; PROVIDING A SEVERABH,ITY CLAUSE; AND
PROVIDING AN EFFECTIVE DATE.
Authorize the City Manager to Amend the Library Donor Recognition Project Budget to
$143,000 and Award a Contract for Construction to Stoller Studio, Inc. for an Amount Not to
Exceed $130,000 for Design, Fabrication and Installation of the Artwork.
9. Authorize the City Manager to Execute a Contract with General Electric Mobile Data Systems,
LLC to Supply a High Speed Wireless Microwave Network at a total Cost of $540,000.
ALLEN CITY COUNCIL
REGULAR MEETING
NOVEMBER 11, 2008
PAGE
10. Authorize the City Manager to Execute a Contract with Hewlett Packard Financial Services
Company to Supply Computer Equipment through a Four -Year Lease Agreement at a Total
Cost of $93,195.20.
Il. Authorize the City Manager to Execute a Two -Year Contract with G&K Services to Provide
Rental of Work Uniforms for the City of Allen for an Estimated Total Expenditure Not to
Exceed $65,000 with Three One -Year Options to Renew.
12. Authorize the City Manager to Execute a Multi -Year Contract for the Lease of Golf Course
Maintenance Equipment for Chase Oaks Golf Course through the Texas Multiple Award
Schedule Purchasing Cooperative Authorized Vendor, Austin Turf and Tractor, for an Amount
Not to Exceed $225,419.76.
13. Authorize the City Manager to Execute a Contract with Vertical Sports Group, LLC. for
S",000 to Provide Entertainment for the 2009 Allen USA Celebration.
14. Motion to Cancel the December 23, 2008, City Council Meeting.
The motion carried
Reeular Aaends
Miss 15. Conduct a Public Hearing and Adopt an Ordinance Granting a Zoning Amendment to Tract 5
of PD Planned Development No. 58, Located at the Northwest Comer of Granville Avenue and
Exchange Parkway, to Amend the Development Regulations to Permit Self Storage as an
Accessory Use and to Adopt a Concept Plan.
Mayor Terrell opened the public hearing and asked anyone wishing to speak for or against this item to
do so at this time.
Matt Lopez, 3904 Sandia Drive, Plano, Texas, spoke in support of the project.
With no one else speaking, Mayor Terrell closed the public hearing.
ORDINANCE NO. 2787-11-08: AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF
ALLEN, COLLIN COUNTY, TEXAS, AMENDING COMPREHENSIVE ZONING AND MAP AS
PREVIOUSLY AMENDED BY AMENDING PLANNED DEVELOPMENT NO. 58,
ORDINANCE NO. 1409-3-96 AS HERETOFORE AMENDED BY ALLOWING SELF STORAGE
AS AN ACCESSORY USE FOR A PORTION OF TRACT 5 OF PLANNED DEVELOPMENT
DISTRICT NO. 58 ON 14 ACRES OF LAND LOCATED IN THE HENRY WETSEL SURVEY,
ABSTRACT NO. 1026, CITY OF ALLEN, COLLIN COUNTY, TEXAS, AND BEING FURTHER
DESCRIBED IN EXHIBIT "A"; PROVIDING FOR DEVELOPMENT REGULATIONS;
PROVIDING FOR A CONCEPT PLAN ATTACHED AS EXHIBIT "B"; PROVIDING A
SEVERABILITY CLAUSE; PROVIDING A REPEALING CLAUSE; PROVIDING A SAVINGS
CLAUSE; PROVIDING A PENALTY OF FINE NOT TO EXCEED THE SUM OF TWO
THOUSAND DOLLARS (52,000) FOR EACH OFFENSE; AND PROVIDING AN EFFECTIVE
DATE.
ALLEN CITY COUNCIL
REGULAR MEETING
NOVEMBER 11, 2008 PAGE 4
MOTION: Upon a motion made by Councilmember Sedlacek and a second by Mayor Pro Tem Stout, the
Council voted seven (7) for and none (0) opposed to adopt Ordinance No. 2787-11-08, as
previously captioned, granting a zoning amendment to Tract 5 of PD Planned Development
No. 58, located at the northwest corner of Greenville Avenue and Exchange Parkway, to
amend the development regulations to permit self storage as an accessory use and to adopt a
concept plan with the addition the Planning and Zoning Commission contingency items as
follows: 1) The net rentable storage square footage does not exceed 50% of the total project
square footage; 2) No more than 45% of the storage will be available for leasing by the
general public; and 3) Acceptance of the storage rules with minor changes; and a certification
process on behalf of the ownership on a December 31st basis as well as on demand by City
staff. The motion carred.
16. Consider an Appeal of Sign Control Board Action on October 20, 2008, to Grant a Variance to
the Allen Heights Village Shopping Center, Located at the Northwest Comer of Main Street
and Allen Heights Drive, and to Take Action to Approve, Disapprove, or Modify Action of the
Sign Control Board.
Maury Young, 1340 Red Oak Trail, Allen, Texas, and Bill Kelly, property manager, 2230 LBJ
Freeway, Dallas, Texas, requested Council table consideration of this item to the fust Council
meeting in January 2009.
Abdul Husrieh, 5800 Beechwood Court, Allen, Texas, spoke in support of the appeal.
MOTION: Upon a motion made by Mayor Pro Tem Stout and a second by Councihnember Obermeyer,
the Council voted seven (7) for and none (0) opposed to table consideration of this item to the
January 13, 2009, Council meeting. The motion carried.
Other Business
17. Calendar.
November 27-28 —City Facilities Closed for Thanksgiving Holidays
18. Items of Interest.
Council wished Happy Birthday to Councilmember Herald and Councilmember McGregor.
Council recognized a Boy Scout from Troop 79 in attendance as a requirement in earning the
citizenship in the nation merit badge.
Councilmember Sedlacek commended the Fire and Police Departments for their professionalism in
responding to her call for emergency assistance.
Councilmember Obermeyer announced the `Bowling for Ben' benefit for Ben Ferguson on Fnday,
November 21"
Executive Session
The Executive Session was not held.
19. Reconvene and Consider Action on Items Discussed during Executive Session.
ALLEN CITY COUNCIL
REGULAR MEETING
NOVEMBER 11, 2008 PAGE 5
Adiourn
MOTION: Upon a motion made by Mayor Pro Tem Stout and a second by Councilmember Herald, the
Council voted seven (7) for and none (0) opposed to adjourn the Regular Meeting of the
Allen City Council at 8:20 p.m. on Tuesday, November 11, 2008. The motion carried.
These minutes approved on the 251° day of November, 2008.
ATTEST:
Shelley B. CCITY SE n TARY
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