Min - City Council - 2008 - 11/25 - RegularALLEN CITY COUNCIL
REGULAR MEETING
NOVEMBER 25, 2008
Present:
Stephen Terrell, Mayor
Councilmembers:
Debbie Stout, Mayor Pro Tem
Ross Obermeyer
Joey Herald
Robin L. Sedlacek
Gary L. Caplinger
Jeff McGregor (absent)
City Staff:
With a quorum of the Councilmembers present, the Workshop Session of the Allen City Council was called to
order by Mayor Terrell at 6:15 p.m on Tuesday, November 25, 2008, in the Council Conference Room of the
Allen City Hall, 305 Century Parkway, Allen, Texas:
• Briefing Regarding the Long Term Electric Contract
• Committee Updates from City Council Liaisons
• Discussion of Regular Agenda Items
With no further discussion, the Workshop Session of the Allen City Council was adjourned at 6:45 p.m. on
Tuesday, November 25, 2008.
Call to Order and Announce a Ouorum is Present
With a quorum of the Councilmembers present, the Regular Meeting of the Allen City Council was called to
order by Mayor Terrell at 7:00 p.m on Tuesday, November 25, 2008, in the Council Chambers of the Allen
City Hall, 305 Century Parkway, Allen, Texas.
Pledge of ABeOance
Public Recognition
1. Citizens' Comments.
Peter H. Vargas, City Manager
Shelli Siemer, Assistant City Manager
Shelley B. George, City Secretary
1
Pete Snuth, City Attorney
Workshop Session
With a quorum of the Councilmembers present, the Workshop Session of the Allen City Council was called to
order by Mayor Terrell at 6:15 p.m on Tuesday, November 25, 2008, in the Council Conference Room of the
Allen City Hall, 305 Century Parkway, Allen, Texas:
• Briefing Regarding the Long Term Electric Contract
• Committee Updates from City Council Liaisons
• Discussion of Regular Agenda Items
With no further discussion, the Workshop Session of the Allen City Council was adjourned at 6:45 p.m. on
Tuesday, November 25, 2008.
Call to Order and Announce a Ouorum is Present
With a quorum of the Councilmembers present, the Regular Meeting of the Allen City Council was called to
order by Mayor Terrell at 7:00 p.m on Tuesday, November 25, 2008, in the Council Chambers of the Allen
City Hall, 305 Century Parkway, Allen, Texas.
Pledge of ABeOance
Public Recognition
1. Citizens' Comments.
ALLEN CITY COUNCIL
REGULAR MEETING
NOVEMBER 25, 2008 PAGE 2
2. Presentation of Texas Amateur Athletic Federation Athlete of the Year Awards.
• Local TAAF Female Athlete of the Year and Regional Female Athlete of the Year, Region 7:
Amber Bassett
• Local TAAF Male Athlete of the Year: Nathan Pantalion
Consent Aeenda
MOTION: Upon a motion made by Councilmember Herald and a second by Councilmember
Obermeyer, the Council voted six (6) for and none (0) opposed to adopt the items on the
Consent Agenda as follows:
3. Approve Minutes of the November 11, 2008, Regular Mewing.
4. Adopt a Resolution Extending the Date in the Capital Funding Agreements to October 1, 2010,
for the Owner Cities to Receive Credit for Advancing Capital Funds for the Proposed Project
upon the Cities Entering into a Contribution Agreement for an Approved Project Related to the
Arts of Collin County Commission.
RESOLUTION NO. 2788-11-08(Rf: A RESOLUTION OF THE CITY COUNCIL OF THE CITY
OF ALLEN, COLLIN COUNTY, TEXAS, AMENDING RESOLUTION NO. 2629-6-07(R) AND
RESOLUTION NO. 27294-08(R) TO EXTEND THE DATE IN THE CAPITAL FUNDING
AGREEMENTS APPROVED BY THOSE RESOLUTIONS TO OCTOBER 1, 2010, FOR THE
CITIES TO RECEIVE CREDIT FOR ADVANCING CAPITAL FUNDS FOR THE PROPOSED
PROJECT UPON THE CITIES ENTERING INTO A CONTRIBUTION AGREEMENT FOR AN
APPROVED PROJECT; AUTHORIZING THE CITY MANAGER OR IN HIS ABSENCE AN
EXECUTIVE DIRECTOR TO EXECUTE ALL DOCUMENTS IN CONNECTION THEREWITH;
AND PROVIDING AN EFFECTIVE DATE.
5. Authorize the City Manager to Execute a Contract with David McCall of Gay, McCall, Issacks,
Gordon, May & Roberts, P.C. for the Collection of Delinquent Property Taxes for a Term
Beginning January 1, 2009, through December 31, 2012.
6. Authorize the City Manager to Ratify the Change Order for the Contract with Jim Bowman
Construction Co., Inc., in the Amount of $10,363.50, for Construction Services as it Relates to
the Waterline Improvements Project at Beacon Hill Drive and McDermott Drive and Amend
the Project Budget to 560,117.
7. Authorize the City Manager to Approve Contracts with Motorola, CDWG, Paradigm Traffic
Systems, Inc., Texas Highway Products, Inc., and Gen -Tran Corporation to Purchase Signal
Upgrade Equipment in the Amount of 5491,538 and Amend the Project Budget to $1,517,055.
S. Receive the Summary of Property Tax Collections as of October 2008.
9. Receive the Capital Improvement Program Status Report.
�! The motion carried.
® Reeular Asteods
ALLEN CITY COUNCIL
REGULAR MEETING
NOVEMBER 25, 2008 PAGE 3
10. Conduct a Public Hearing and Adopt a Resolution Approving the 2007-2008 Comprehensive
Annual Performance Evaluation Report for the Community Development Block Grant
Program.
Mayor Terrell opened the public hearing and asked anyone wishing to speak for or against this item to
do so at this time.
Florence Myers, 512 Hawthorne, Allen, Texas, spoke in support of the program.
With no one else speaking, Mayor Terrell closed the public hearing.
RESOLUTION NO. 2789-11-08(RI: A RESOLUTION OF THE CITY COUNCIL OF THE CITY
OF ALLEN, COLLIN COUNTY, TEXAS, APPROVING THE 2007-2008 COMPREHENSIVE
ANNUAL PERFORMANCE EVALUATION REPORT (CAPER); AUTHORIZING ITS
SUBMISSION TO THE U.S. DEPARTMENT OF HOUSING AND URBAN DEVELOPMENT
(HUD); REPEALING ALL RESOLUTIONS IN CONFLICT; PROVIDING A SEVERABILITY
CLAUSE; AND PROVIDING AN EFFECTIVE DATE.
MOTION: Upon a motion made by Mayor Pro Tem Stout and a second by Councilmember Sedlacek, the
Council voted six (6) for and none (0) opposed to adopt Resolution No. 2789-11-08(R), as
previously captioned, approving the 2007-2008 Comprehensive Annual Performance
Evaluation Report for the Community Development Block Grant program The motion
carried.
it. Adopt an Ordinance Amending the Code of Ordinances to Increase the Property Tai
Exemptions to $50,000 of Appraised Valuation for Individuals 65 Years of Age or Older.
ORDINANCE NO. 2790-11-08: AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF
ALLEN, COLLIN COUNTY, TEXAS, AMENDING SECTION 2-7 OF THE CODE OF
ORDINANCES TO INCREASE THE ANNUAL EXEMPTION FROM AD VALOREM
TAXATION FOR INDIVIDUALS WHO ARE SIXTY-FIVE (65) YEARS OF AGE OR OLDER;
PROVIDING A REPEALING CLAUSE; PROVIDING A SEVERAMLITY CLAUSE; AND
PROVIDING FOR AN EFFECTIVE DATE.
MOTION: Upon a motion made by Councilmember Caplinger and a second by Councilmember
Obermeyer, the Council voted six (6) for and none (0) apposed to adopt Ordinance No. 2790-
11-08, as previously captioned, amending the Code of Ordinances to increase the property tax
exemptions to $50,000 of appraised valuation for individuals 65 years of age or older. The
motion carried.
Other Business
12. Calendar.
• November 27-28 - City Facilities Closed for Thanksgiving Holidays
• December 5 - Christmas Tree Lighting in the Civic Plaza - 7 p.m.
• December 6 - Rudolph Run in Downtown Allen - 8 a.m.
13. Items of Interest. [Co=d amnumemema mpr.Lne loud mvm aad cern ble ra . meeanxs, rv,d,,,,e,,, and awar&l
• December 6 - Pancake Breakfast Sponsored by Allen Riwanis Club - 7 a.m.
• December 6 - Allen Symphony Chorus at Civic Auditorium - 7 p.m.
ALLEN CITY COUNCIL
REGULAR MEETING
NOVEMBER 25, 2008 PAGE 4
• December 7 - Christmas Parade Sponsored by Allen Rotary Clubs - 2 p.m.
• Council wished Happy Birthday to Mayor Pro Tem Stout.
Executive Session
The Executive Session was not held.
14. Reconvene and Consider Action on Items Discussed during Executive Session.
MOTION: Upon a motion made by Mayor Pro Tem Stout and a second by Councilmember Herald, the
Council voted six (6) for and none (0) opposed to adjourn the Regular Meeting of the Allen
City Council at 7,40 p.m. on Tuesday, November 25, 2008. The notion carried.
These minutes approved on the 91h day of December, 2008.
APPROVED:
Stephen rre14 MAYO
ATTEST:
Shelley B. George, RMC, CITY SE TARY