Min - City Council - 2009 - 01/27 - RegularALLEN CITY COUNCIL
REGULAR MEETING
JANUARY 27, 2009
Present
Stephen Terrell, Mayor
Councilmembers:
Debbie Stout, Mayor Pro Tem
Ross Obermeyer
Joey Herald
Robin L. Sedlacek
Gary L. Caplinger
Jeff McGregor
City Statf:
Peter H. Vargas, City Manager
Shelli Siemer, Assistant City Manager
Shelley B George, City Secretary
Pete Smith, City Attorney
Workshop Session
With a quorum of the Councilmembers present, the Workshop Session of the Allen City Council was called to
order by Mayor Terrell at 6:15 p an. on Tuesday, January 27, 2009, in the Council Conference Room of the
Allen City Hall, 305 Century Parkway, Allen, Texas:
• Briefing Regarding Creation of an Employee Health and Wellness Clinic
• Briefing Regarding Public Art Sculpture for Fire Station #5
• Committee Updates from City Council Liaisons
• Discussion of Regular Agenda Items
With no further discussion, the Workshop Session of the Allen City Council was adjourned at 7:04 p.m, on
Tuesday, January 27, 2009
Call to Order and Announce a Ouorum is Present
With a quorum of the Councilmembers present, the Regular Meeting of the Allen City Council was called to
order by Mayor Terrell at 7:08 p.m. on Tuesday, January 27, 2009, in the Council Chambers of the Allen City
Hall, 305 Century Parkway, Allen, Texas.
Pledee of Alleeiance
Public Recoenition
Citizens' Comments.
ALLEN CITY COUNCIL
REGULAR MEETING
JANUARY 27, 2009 PAGE 2
2. Presentation by Christopher DeBord, Allen Firefighter, to Mayor Stephen Terrell and Fire
Chief Bill Hawley of a United States Flag flown during Mr. DeBord's Military Deployment in
2007 in Iraq.
Consent Agenda
MOTION: Upon a motion made by Councilmember Obermeyer and a second by Councilmember
Sedlacck, the Council voted seven (7) for and none (0) opposed to adopt the items on the
Consent Agenda as follows:
3. Approve Minutes of the January 13, 2009, Regular Meeting.
4. Approve Minutes of the January 17, 2009, Special Called Workshop for Strategic Planning.
5. Adopt a Resolution Suspending the Effective Date of CoSery Gas Ltd.'s Statement of Intent to
Increase Gas Rates.
RESOLUTION NO. 2799-1-09(R): A RESOLUTION OF THE CITY COUNCIL OF THE CITY
OF ALLEN, COLLIN COUNTY, TEXAS, SUSPENDING THE EFFECTIVE DATE OF COSERV
GAS LTD.'S REQUESTED RATE CHANGES TO PERMIT THE CITY TIME TO STUDY THE
REQUEST AND TO ESTABLISH REASONABLE RATES; APPROVING COOPERATION WITH
OTHER CITIES WITHIN THE COSERV SYSTEM TO HIRE LEGAL AND CONSULTING
SERVICES AND TO NEGOTIATE WITH THE COMPANY AND DIRECT ANY NECESSARY
LITIGATION; REQUIRING REIMBURSEMENT OF CITIES' RATE CASE EXPENSES;
AUTHORIZING INTERVENTION IN THE PROCEEDING AT THE RAILROAD COMMISSION;
REQUIRING NOTICE OF THIS RESOLUTION TO THE COMPANY
6. Adopt a Resolution Authorizing the City's Bond Counsel, the City's Financial Advisor, City
Manager and Staff to proceed with Arrangements for the Sale of Water and Sewer System
Revenue Refunding Bonds, Series 2009.
RESOLUTION NO. 2800-1-09(R): A RESOLUTION OF THE CITY COUNCIL OF THE CITY
OF ALLEN, COLLIN COUNTY, TEXAS, APPROVING A DATE FOR THE SALE OF REVENUE
REFUNDING BONDS; AUTHORIZING APPROPRIATE PERSONNEL AND CONSULTANTS
TO PROCEED WITH ARRANGEMENTS AND THE PREPARATION OF DOCUMENTS FOR
THE ISSUANCE AND SALE OF SUCH BONDS AND RESOLVING OTHER MATTERS
INCIDENT AND RELATED THERETO.
7. Authorize the City Manager to Execute a Contract with Soper Fabric Products, Ltd. in the
Amount of $64,300 to Repair and Replace the Tensile Fabric for the Sails at Celebration Park.
8. Authorize the City Manager to Execute a Ground Lease Agreement Between the City of Allen
and Blue Sky Sports Center of Allen, L.P. for the Lease of Property at 900 East Main Street for
the Development of an Indoor Soccer Facility and Supporting Infrastructure.
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9. Authorize the City Manager to Execute a Professional Services Agreement with Solutions for
ELocal Control, LLC in the Amount of 53,000 per Month for Legislative Consulting Services.
ALLEN CITY COUNCIL
REGULAR MEETING
JANUARY 27, 2009
PAGE
® 10. Award Bid and Authorize the City Manager to Execute a Contract with Criterion Contractors,
Inc. for Replacing the HVAC Units at the Chase Oaks Golf Course Club House and Establish a
Project Budget of $69,438.
if. Award Bid and Authorize the City Manager to Execute a Contract with Progressive Services
dba Progressive Roofing for Replacing Roofing at the Chase Oaks Golf Course Club House in
the Amount of $60,600 and Establish a Budget of $72,720.
12. Award Bid and Authorize the City Manager to Execute a Contract with Jim Bowman
Construction, Inc. for the Construction of the Fountain Gate Drainage Project for an Amount
Not to Exceed $65,991.50 and Establish a Project Budget of $98,000.
13. Receive Investment Report for the Period Ending September 30, 2008.
14. Receive Financial Report for the Period Ending September 30, 2008 (unaudited).
15. Receive the Summary of Property Tax Collections as of December 2008.
16. Receive the CIP (Capital Improvement Program) Status Report.
The motion carried.
vrner nosiness
17. Calendar.
. February 9, 10 —Collin County Day/Austin
18. Items of Interest. [Council announcements regarding local civic and charitable events, meetings, fundraisers, and
awards I
• January 31- Spaghetti Dinner Benefit for Ben Ferguson at Rountree Elementary
• February 7— Celebrate Allen!
• Councilmember McGregor requested that the United States Flag presented by Mr.
DeBord be displayed in a public area.
The Executive Session was not held.
Adjourn
MOTION: Upon a motion made by Mayor Pro Tem Stout and a second by Councilmember Herald, the
Council voted seven (7) for and none (0) opposed to adjourn the Regular Meeting of the
Allen City Council at 7:16 p.m. on Tuesday, January 27, 2009 The motion carried.
I
ALLEN CITY COUNCIL
REGULAR MEETING
JANUARY 27, 2009 PAGE 4
These minutes approved on the 10'" day of February, 2009
ATTEST:
Shelley B. GecurjeXTTY SECRETARY
I
APPROVED:
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Stephen errell, MAYOR