Min - City Council - 2009 - 02/24 - RegularREGULAR MEETING
FEBRUARY 24, 2009
Present:
Stephen Terrell, Mayor
Councilmembers:
With a quorum of the Councilmembers present, the Workshop Session of the Allen City Council was called to
order by Mayor Terrell at 6:18 p.m. on Tuesday, February 24, 2009, in the Council Conference Room of the
Allen City Hall, 305 Century Parkway, Allen, Texas:
• Review of the Chase Oaks Golf Club Master Plan
• Committee Updates from City Council Liaisons
• Discussion of Regular Agenda Items
With no further discussion, the Workshop Session of the Allen City Council was adjourned at 7.03 p.m, on
Tuesday, February 24, 2009
Call to Order and Announce a Quorum is Present
With a quorum of the Councilmembers present, the Regular Meeting of the Allen City Council was called to
order by Mayor Terrell at 7:08 p.m. on Tuesday, February 24, 2009, in the Council Chambers of the Allen
City Hall, 305 Century Parkway, Allen, Texas.
Pledee of Allegiance
Public Recoenition
1. Citizens' Comments.
Debbie Stout, Mayor Pro Tem
Ross Obermeyer
Joey Herald
Robin L Sedlacek
Gary L. Caplinger
Jeff McGregor
City Staff:
Peter H. Vargas, City Manager
Shelli Siemer, Assistant City Manager
Shelley B. George, City Secretary
Pete Smith, City Attorney
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With a quorum of the Councilmembers present, the Workshop Session of the Allen City Council was called to
order by Mayor Terrell at 6:18 p.m. on Tuesday, February 24, 2009, in the Council Conference Room of the
Allen City Hall, 305 Century Parkway, Allen, Texas:
• Review of the Chase Oaks Golf Club Master Plan
• Committee Updates from City Council Liaisons
• Discussion of Regular Agenda Items
With no further discussion, the Workshop Session of the Allen City Council was adjourned at 7.03 p.m, on
Tuesday, February 24, 2009
Call to Order and Announce a Quorum is Present
With a quorum of the Councilmembers present, the Regular Meeting of the Allen City Council was called to
order by Mayor Terrell at 7:08 p.m. on Tuesday, February 24, 2009, in the Council Chambers of the Allen
City Hall, 305 Century Parkway, Allen, Texas.
Pledee of Allegiance
Public Recoenition
1. Citizens' Comments.
ALLEN CITY COUNCIL
REGULAR MEETING
FEBRUARY 24, 2009
PAGE
® • Kathy Litinas, 306 Cordova Drive, Allen, Texas, provided an update on the activities of the Allen
Philharmonic Symphony.
• George Truitt, 600 Freestone Drive, Allen, Texas, expressed concern over the type of screening
between his property and the Wildwood Apartments.
• Mike Jabary, 979 Rutgers Court, Allen, Texas, owner of the Mediterranean Jabary Bar, expressed
his appreciation to staff during the process of
Presentation of Arbor Day Poster Contest Winners by the Keep Allen Beautiful Board
• Lillian Zha, first place, Evans Elementary
• Jennifer Herron, second place, Bolin Elementary
•
Arica Hodadea, third place, Vaughan Elementary
Presentation of a Proclamation by the Office of the Mayor:
• Presentation of a Proclamation to Representatives of the Keep Allen Beautiful Board and
Parks and Recreation Department, Proclaiming March 7, 2009, as, "Arbor Day."
Consent Agenda
MOTION: Upon a motion made by Councilmember McGregor and a second by Councdmember
Obermeyer, the Council voted seven (7) for and none (0) opposed to adopt the items on the
Consent Agenda as follows:
4. Approve Minutes of the February 10, 2009, Regular Meeting.
5. Adopt a Resolution Ordering the May 9, 2009, General Election and Authorizing the City
Manager to Enter into a Contract with the Elections Administrator of Collin County to Provide
Joint Election Services with the Allen Independent School District.
RESOLUTION NO. 2804-2-09(R): A RESOLUTION OF THE CITY COUNCIL OF THE CITY
OF ALLEN, COLLIN COUNTY, TEXAS, ORDERING A JOINT ELECTION TO BE HELD ON
MAY 10, 2009, FOR THE PURPOSE OF ELECTING THE CITY COUNCILMEMBER FOR
PLACE NO. 1, 3 AND 5; DESIGNATING LOCATION OF POLLING PLACE; ORDERING
NOTICES OF ELECTION TO BE GIVEN AS PRESCRIBED BY LAW IN CONNECTION WITH
SUCH ELECTION, AUTHORIZING EXECUTION OF JOINT ELECTION AGREEMENT, AND
PROVIDING FOR AN EFFECTIVE DATE.
6. Authorize the City Manager to Execute a Contract with TriTech Software Systems to Supply a
Computer Aided Dispatch and Records Management System in the Amount of $1,628,733.
7. Award Bid and Authorize the City Manager to Execute a Contract with Bill D. Bennett
Construction, Inc. in the Amount of $117,695 for Construction of the Rowlett Water Tower
Fencing Project and Establish the Project Budget in the Amount of $140,000.
8. Authorize the City Manager to Execute a Professional Services Agreement with Kleinfelder
Central, Inc. in the Amount Not to Exceed $75,000 for Construction Material Testing on the
Ridgeview Drive Construction Project.
9. Declare a Vacancy in Place No. 4 on the Keep Allen Beautiful Board.
ALLEN CITY COUNCIL
REGULAR MEETING
FEBRUARY 24, 2009 PAGE 3
10. Accept a Resignation and Declare a Vacancy in Place No. 2 on the Central Business District
Design Review Committee.
11. Receive Investment Report for the Period Ending December 31, 2008.
12. Receive Financial Report for the Period Ending December 31, 2008.
13. Receive the Summary of Property Tax Collections as of January 2009.
14. Receive the CIP (Capital Improvement Program) Status Report.
The motion carried.
15. Consider All Matters Incident and Related to the Issuance and Sale of "CITY OF ALLEN,
TEXAS, WATERWORKS AND SEWER SYSTEM REVENUE REFUNDING BONDS,
SERIES 2009,^ Including the Adoption of an Ordinance Authorizing the Issuance of Such
Bonds and Providing for the Redemption of Certain Outstanding Bonds of the City Being
Refunded.
ORDINANCE NO. 2805-2-09: AN ORDINANCE AUTHORIZING THE ISSUANCE OF "CITY
OF ALLEN, TEXAS, WATERWORKS AND SEWER SYSTEM REVENUE REFUNDING
BONDS, SERIES 2009"; PLEDGING THE NET REVENUES OF THE CITY'S COMBINED
WATERWORKS AND SEWER SYSTEM TO THE PAYMENT OF THE PRINCIPAL OF AND
INTEREST ON SAID BONDS; ENACTING PROVISIONS INCIDENT AND RELATED TO THE
ISSUANCE, PAYMENT, SECURITY AND DELIVERY OF SAID BONDS, INCLUDING THE
APPROVAL AND EXECUTION OF A PAYING AGENT/REGISTRAR AGREEMENT, A BOND
PURCHASE AGREEMENT AND AN ESCROW AGREEMENT, PROVIDING FOR THE
REDEMPTION OF THE BONDS BEING REFUNDED; AND PROVIDING AN EFFECTIVE
DATE.
MOTION: Upon a motion made by Councilmember Oberneyer and a second by Councilmember
Sedlacek, the Council voted seven (7) for and none (0) opposed to adopt Ordinance No.
2805-2-09, as previously captioned, authorizing the issuance of "City of Allen, Texas,
Waterworks and Sewer System Revenue Refunding Bonds, Series 2009" in the aggregate
principal amount of $5,795,000; approving and authorizing the execution of a Paying
Agent/Registrar Agreement, a Bond Purchase Agreement and an Escrow Agreement in
relation to such Bonds and the approval and distribution of an Official Statement; and
providing for the redemption of the bonds being refunded. The motion carried.
16. Consider Making Appointments to Fill Vacancies in Place No. 3 on the Board of Adjustment,
Place No. 2 on the Central Business District Design Review Committee, and Place No. 4 on the
Keep Allen Beautiful Board.
MOTION: Upon a motion made by Councilmember Caplinger and a second by Mayor Pro Tem Stout,
the Council voted seven (7) for and none (0) opposed to appoint Joel Hemphill to complete
the unexpired term in Place No. 3 on the Board of Adjustment and set a term expiration date
of September 30, 2009, Larry Wainwright to complete the unexpired term in Place No. 2 on
ALLEN CITY COUNCIL
REGULAR MEETING
FEBRUARY 24, 2009
Other Business
PAGE
the Central Business District Design Review Committee and set a term expiration date of
September 30, 2010, and Mardy Brown to complete the unexpired term in Place No. 4 on the
Keep Allen Beautiful Board and set a term expiration date of September 30, 2010 The
motion carried.
17. Calendar
• March 7 —Arbor Day/Twin Creeks Park/9:00 a.m.
18. Items of Interest. [Council announcements regarding local civic and charitable events, meetings, fundraisers, and
awards]
• Troop No. 79 communication in the community merit badge.
The Regular Meeting was recessed at 7,47 p.m.
In accordance with the Texas Government Code, the Allen City Council convened into Executive Session at
8:00 p.m. on Tuesday, February 24, 2009, in the Council Conference Room, 305 Century Parkway, Allen,
Texas, in order to continue discussing matters pertaining to.
19. Personnel Pursuant to Section 551.074 of the Texas Government Code — Annual Performance
Review of the City Manager.
The Executive Session adjourned at 8:05 p in on Tuesday, February 24, 2009
20. Reconvene and Consider Action on Items Discussed during Executive Session.
The Allen City Council reconvened into Regular Meeting at 8:07 p.m. on Tuesday, February 24,
2009 The following action was taken on the item discussed in Executive Session:
MOTION: Upon a motion made by Councilmember Obenneyer and a second by Councilmember
Herald, the Council voted seven (7) for and none (0) opposed to increase the City Manager's
salary by 4.5%. The motion carried.
Adjourn
MOTION: Upon a motion made by Mayor Pro Tem Stout and a second by Councilmember Sedlacek, the
Council voted seven (7) for and none (0) opposed to adjourn the Regular Meeting of the
Allen City Council at 8:08 p.m. on Tuesday, February 24, 2009. The motion carried.
I
ALLEN CITY COUNCIL
REGULAR MEETING
FEBRUARY 24, 2009
PAGES
These minutes approved on the 10' day of March, 2009.
APPRO
Stephen Terrell, MAYOR'`/y_`^f(`[J_-J`/.
ATTEST:
Shelley B. Gems C 'Y SEC Y
I