Min - City Council - 2009 - 08/07 - WorkshopALLEN CITY COUNCIL/STAFF
FY 2009-2010 BUDGET WORKSHOP
TANGLEWOOD ON LAKE TEXOMA
POTTSBORO,TEXAS
AUGUST 7, 8, AND 9, 2009
Present:
Stephen Terrell, Mayor
Councilmembers:
Debbie Stout, Mayor Pro Tem
Ross Obermeyer
Joey Herald
Robin L. Sedlacek
Gary L Caplinger
Jeff McGregor
City Staff Present:
Peter H Vargas, City Manager
Shelli Siemer, Assistant City Manager
Shelley B George, City Secretary
Pete Smith, City Attorney
Kevin Hammeke, Finance Director
City Staff Present Through Saturday, August 8, 2009:
Wes Pierson, Assistant to the City Manager
Joanne Stoehr, Assistant Finance Director
Trish Featherston, Budget Manager
Dana Murray, Senior Accountant
John Baumgartner, Engineering Director
Std Hudson, Information Technology Director
Tim Derider, Parks and Recreation Director
Teresa Warren, Public and Media Relations Officer
City Staff Attending Department Presentations Only on Saturday, August 8, 2009:
Bret McCullough, Chief Building Official
Stephen Massey, Community Services Director
Jimmy Knipp, Community Services Assistant Director
Bill Hawley, Fire Chief
Monika Kretschmer, Acting Human Resources Director
Jeff Timbs, Library Director
Ogden "Be" Bass, Planning and Development Director
Lee Battle, Planning and Development Assistant Director
Bill Rushing, Police Chief
Glen Fowler, Deputy Police Chief
Johnny Thomason, Police Lieutenant
Ken Myers, Police Sergeant
ALLEN CITY COUNCIL
WORKSHOP SESSION
AUGUST 7, 8, AND 9, 2009
FRIDAY, AUGUST 7, 2009
16TA"*4
The Allen City Council convened the FY 2009-2010 Budget Workshop Session at 1'03 pm on Friday,
August 7, 2009, in the Maritime Ballroom of Tanglewood Resort Hotel and Conference Center, 290
Tanglewood Circle, Pottsboro, Texas Mayor Terrell called the meeting to order and announced a quorum was
present.
4:35 P.M. — 4:55 P M Question and Answer Session Regarding Proposed Budget
4.55 P.M. — 7:00 P.M. Bi -Annual Review of Council Rules of Order and Procedure
The Budget Workshop Session was recessed at 7.00 p.m. on Friday, August 7, 2009
SATURDAY, AUGUST 8, 2009
The Allen City Council reconvened the FY 2009-2010 Budget Workshop Session at 8:43 a.m. on Saturday,
August 8, 2009, in the Maritime Ballroom of Tanglewood Resort Hotel and Conference Center, 290
Tanglewood Circle, Pottsboro, Texas. Mayor Terrell reconvened the meeting to order and announced a
quorum was present.
1:03 P M. — 2:19 P.M.
Overview of Budgets
• Peter H. Vargas, City Manager
- Budget Video
• Kevin Hammeke, Finance Director
- State of the Economy
• Trish Featherston, Budget Manager
- Budget Implications
2:20 P.M. — 2:44 P M
Update on IT Master Plan
• Sid Hudson, IT Director
- Status Report
2'44 P.M. — 3:32 P.M.
Update on Event Center
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Peter H Vargas, City Manager
John Baumgartner, Engineering Director
Tim Deader, Parks and Recreation Director
- Financials
- Programming
3:32 P M — 3.50 P.M.
Break
3:50 P.M —4:35 P.M.
Hotel/Motel Fund
• Kevin Hammeke, Finance Director
• Peter H. Vargas, City Manager
• Tim Dentler, Parks and Recreation Director
- Hotel/Motel Tax
- Convention & Visitors Bureau
4:35 P.M. — 4:55 P M Question and Answer Session Regarding Proposed Budget
4.55 P.M. — 7:00 P.M. Bi -Annual Review of Council Rules of Order and Procedure
The Budget Workshop Session was recessed at 7.00 p.m. on Friday, August 7, 2009
SATURDAY, AUGUST 8, 2009
The Allen City Council reconvened the FY 2009-2010 Budget Workshop Session at 8:43 a.m. on Saturday,
August 8, 2009, in the Maritime Ballroom of Tanglewood Resort Hotel and Conference Center, 290
Tanglewood Circle, Pottsboro, Texas. Mayor Terrell reconvened the meeting to order and announced a
quorum was present.
L
ALLEN CITY COUNCIL
WORKSHOP SESSION
AUGUST 7, 8, AND 9, 2009
8:43 A.M — 9*43 A M.
9,43 A.M. — 10:47 A.M.
10:47 A.M. — 11 12 A.M.
Department Presentation
• Bill Hawley, Fire Chief
- Year in Review
- Legislative Update
Department Presentation
Bill Rushing, Police Chief
- Year in Review
Break
11.12 A.M. — 11 46 A M.
Planning and Development Update
• Ogden "Bo" Bass, Planning and Development Director
- Status on Developments
11 46 P.M. — L 10 P M
Lunch, Tanglewood Dining Room
1.10 P.M. — 2:04 P.M
Department Presentation
• Steve Massey, Community Services Director
- Status of Energy Efficiency and Conservation Block Grant
- Water/Sewer Fund Status Update
2.04 P.M. — 2:45 P.M.
Department Presentation
• Tim Dentler, Parks and Recreation Director
- Overview of Facilities
- Status of Operations at the Youth Center
2:45 P.M. -3:12 P.M.
Break
3:12 P.M — 4'41 P.M.
Capital Improvement Program (CIP)
• Joanne Stoehr, Assistant Finance Director
- Year Three
• John Baumgartner, Engineering Director
- Status of Current and Upcoming Projects
- Collin County Bond Program - Transportation
• Tim Derider, Parks and Recreation Director
- Status of CDC Funded Projects - Current
- CDC Funded Projects for FY 09-10
• Kevin Ilammeke, Finance Director
- CDC Financials
4:41 P.M. — 6.50 P.M.
Council Discussion Regarding the Proposed Budget
The Budget Workshop Session was recessed at 6:50 p.m. on Saturday, August 8, 2009.
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PAGE
The Allen City Council reconvened the FY 2009-2010 Budget Workshop Session at 9'42 a.m. on Sunday,
August9, 2009, in the Maritime Ballroom of Tanglewood Resort Hotel and Conference Center, 290
Tanglewood Circle, Pottsboro, Texas. Mayor Terrell reconvened the meeting to order and announced a
quorum was present.
9,42 A.M. – 11:05 A.M Council Discussion Regarding the Proposed Budget
An Executive Session was not held
MOTION: Upon a motion made by Mayor Pro Tem Stout and a second by Councilmember Obermeyer,
the Council voted seven (7) for and none (0) opposed to adjourn the FY 2009-2010 Budget
Workshop of the Allen City Council/Staff at 11:05 p.m. on Sunday, August 9 2009. The
motion carried.
These minutes approved on the 25'a day of August, 2009.
ATTEST:
Shelley TkMC, CITY S C ETARY
APPROVED:
`r — ""'TQC
Stephen Terrell, MAYOR
ALLEN CITY COUNCIL
WORKSHOP SESSION
AUGUST 7, 8, AND 9, 2009
SUNDAY, AUGUST 9.2009
11
PAGE
The Allen City Council reconvened the FY 2009-2010 Budget Workshop Session at 9'42 a.m. on Sunday,
August9, 2009, in the Maritime Ballroom of Tanglewood Resort Hotel and Conference Center, 290
Tanglewood Circle, Pottsboro, Texas. Mayor Terrell reconvened the meeting to order and announced a
quorum was present.
9,42 A.M. – 11:05 A.M Council Discussion Regarding the Proposed Budget
An Executive Session was not held
MOTION: Upon a motion made by Mayor Pro Tem Stout and a second by Councilmember Obermeyer,
the Council voted seven (7) for and none (0) opposed to adjourn the FY 2009-2010 Budget
Workshop of the Allen City Council/Staff at 11:05 p.m. on Sunday, August 9 2009. The
motion carried.
These minutes approved on the 25'a day of August, 2009.
ATTEST:
Shelley TkMC, CITY S C ETARY
APPROVED:
`r — ""'TQC
Stephen Terrell, MAYOR