Min - City Council - 2009 - 12/08 - RegularA
ALLEN CITY COUNCIL
REGULAR MEETING
DECEMBER 8, 2009
Present
Stephen Terrell, Mayor
Councilmembers:
Debbie Stout, Mayor Pro Tem
Ross Obermeyer
Joey Herald
Robin L. Sedlacek
Gary L. Caplinger
Jeff McGregor
Citv Staff:
Peter H. Vargas, City Manager
Shelli Siemer, Assistant City Manager
Shelley B. George, City Secretary
Pete Smith, City Attorney (absent)
Kevin Laughlin, Attorney
Workshop Session
With a quorum of the Councilmembers present, the Workshop Session of the Allen City Council was called to
order by Mayor Terrell at 6.26 p.m. on Tuesday, December 8, 2009, in the Council Conference Room of the
Allen City Hall, 305 Century Parkway, Allen, Texas, to discuss the following items:
• Discussion Regarding Event Center Use Policy
• Committee Updates from City Council Liaisons
With no further discussion, the Workshop Session of the Allen City Council was adjourned at 6'55 p.m. on
Tuesday, December 8, 2009.
Call to Order and Announce a Quorum is Present
With a quorum of the Councilmembers present, the Regular Meeting of the Allen City Council was called to
order by Mayor Terrell at 7:00 p.m. on Tuesday, December 8, 2009, in the Council Chambers of the Allen
City Hall, 305 Century Parkway, Allen, Texas.
Ple_dee of Alleeiance
Public Recoenition
1. Citizens' Comments.
ALLEN CITY COUNCIL
REGULAR MEETING
DECEMBER 8, 2009 PAGE 2
2. Presentation of a Blue Star Flag to Families of Allen Service Personnel Currently Deployed by
the U.S. Armed Forces.
• Sharon and Tyrone Woods, parents of Specialist Chauncey Bums of the National Guard 1083rd.
Specialist Bums was deployed in June 2009.
• John Comley and Anita Ant, parents of Captain Eric Comley of the United States Army Captain
Comley was deployed in November 2009 with the Charlie Battery, I" of the 14th Field Artillery
Battalion.
• Bonnie Monroe, mother of Specialist Preston Smith of the United States Army Specialist Smith
was deployed in September 2009 with the HHC 409 Infantry Unit.
• Susie and Mac McCloud, parents of First Lieutenant Jon McCloud. Lieutenant McCloud was
deployed in June 2009 with the 37th Engineer Battalion.
Consent Agenda
MOTION: Upon a motion made by Councilmember Obermeyer and a second by Councilmember
Herald, the Council voted seven (7) for and none (0) opposed to adopt the items on the
Consent Agenda as follows:
3. Approve Minutes of the November 24, 2009, Regular Meeting,
4. Approve Minutes of the November 30, 2009, Triad Meeting,
5. Adopt a Resolution Authorizing the City Manager to Execute an Interlocal
Agreement with Collin County to Accept a Grant for $150,000 for the Design of Molsen Farm.
RESOLUTION NO. 2876-12-09(R): A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF
ALLEN, COLLIN COUNTY, TEXAS, HEREINAFTER REFERRED TO AS "APPLICANT,"
DESIGNATING CERTAIN OFFICIALS AS BEING RESPONSIBLE FOR, ACTING FOR AND ON
BEHALF OF THE "APPLICANT' IN DEALING WITH COLLIN COUNTY, APPROVING THE
TERMS AND CONDITIONS OF THE INTERLOCAL FUNDING ASSISTANCE AGREEMENT;
AUTHORIZING ITS EXECUTION BY THE CITY MANAGER; REPEALING ALL RESOLUTIONS
IN CONFLICT, PROVIDING A SEVERABILITY CLAUSE; AND PROVIDING AN EFFECTIVE
DATE.
6. Adopt a Resolution Authorizing the City Manager to Execute an Interlocal Agreement between
the Cities of Allen, Plano, Murphy and Wylie to Jointly Operate a Radio Communications
System.
RESOLUTION NO. 2877-12-09(I2): A RESOLUTION OF THE CITY COUNCIL OF THE CITY
OF ALLEN, COLLIN COUNTY, 'TEXAS, APPROVING THE TERMS AND CONDITIONS OF
AN INTERLOCAL COOPERATION AGREEMENT BY AND BETWEEN THE CITY OF ALLEN,
THE CITY OF PLANO, THE CITY OF WYLIE, AND THE CITY OF MURPHY FOR THE USE
OF THE RADIO SYSTEM THAT IS JOINTLY OWNED BY THE CITY OF ALLEN AND THE
CITY OF PLANO; AUTHORIZING ITS EXECUTION BY THE CITY MANAGER OR
DESIGNEE; AND PROVIDING AN EFFECTIVE DATE.
7. Authorize the City Manager to Execute a Contract with Motorola in the Amount of $3,564,589
for a P-25 Trunked Radio System to be used jointly by the Cities of Allen, Plano, Murphy, and
Wylie.
ALLEN CITY COUNCIL
REGULAR MEETING
DECEMBER 8, 2009 PAGE 3
8. Authorize the City Manager to Execute a Contract with Alcatel -Lucent USA Inc. in the
Amount of $279,323 for a Microwave System to Support the Motorola P-25 Radio System to be
used Jointly by the Cities of Allen, Plano, Murphy, and Wylie.
9. Authorize the City Manager to Execute a Four -Year Lease Agreement with Hewlett-Packard
Financial Services Company in the Principal and Interest Amount of $84,784 for Computer
Equipment.
10. Authorize the City Manager to Execute a Five-year Agreement with Estrada Hinojosa &
Company, Inc. for Financial Advisory Services.
it. Authorize the City Manager to Purchase Thirteen Replacement Vehicles for Various
Departments through the Stale of Texas, Buyboard and Houston -Galveston Area Council of
Governments' Contractors: Southwest for an Amount of $267,099; Philpott Motors for an
Amount of $150,204.15; Dallas Dodge for an Amount of $111,136; and Holiday Chevrolet for an
Amount of $25,905.75 with a Total Amount Not to Exceed $554,344.90.
12. Award Bid and Authorize the City Manager to Execute a Contract with RKM Utility Services,
Inc. for Construction Services in the Amount of $489,651 as it Relates to the Timbercreek
Sanitary Sewer Replacement Project and Amend the Budget to $979,634.
13. Award Bid and Authorize the City Manager to Execute a Contract with Jim Bowman
Construction, LP for Street and Alley Repairs at Various Locations within the City for an
Amount not to Exceed $722,775 and Establish a Project Budget in the Amount of $910,713.
14. Accept a Resignation and Declare a Vacancy in Place No. 1 of the Library Board.
The motion carried.
15. Conduct a Public Hearing and Adopt an Ordinance Amending the Allen Land Development
Code Article IV, Zoning Regulations, Section 4.08.11, "SC" Shopping Center District; Section
4.08.16, "LI" and "HI" Light and Heavy Industrial Districts; Section 4.20.2, "Schedule of
Principal Uses"; Section 4.20.3, "Schedule of Accessory Uses"; Article VI, Section 6.01.5,
"Specific Permitted Uses"; and Appendix A, "Definitions".
Mayor Terrell opened the public hearing and asked anyone wishing to speak for or against this item to
do so at this time.
The following individuals spoke in opposition to the request:
Ron Austin, 715 Hefner Drive, Allen, Texas 75013
Larry Vowell, 1217 Bndgeway Lane, Allen, Texas 75013
Bryce Greene, 708 Franklin Drive, Allen, Texas 75013
Randv Freeman, 1402 Collin Drive, Allen, Texas 75002
Rick Ballard, 2700 Summerwood Drive, McKinney, Texas 75070
Bill Davis, 1612 Clearbrook, Allen, Texas 75002
Mack James Foster, 511 Sunereek Drive, Allen, Texas 75013
Patricia Mares, 351 Chaparral Road#1401, Allen, Texas 75002
ALLEN CITY COUNCIL
REGULAR MEETING
DECEMBER 8, 2009 PAGE 4
Amber King, 1417 Bethany Creek Boulevard, Allen, Texas 75002
David B. Paul, 710 Cottonwood Bend Drive, Allen, Texas 75002
John Brunette, 1127 Brookndge Avenue, Allen, Texas 75002
Robert C (Clint) Miller, 1002 Springfield Lane, Allen, Texas 75002
Steve Baker, 405 Shadywood Drive, Allen, Texas 75002
John DeLeon, 747 Monticello Circle, Allen, Texas 75002
Mel Kirk, 1400 Country Lane, Allen, Texas 75002
John Muzyka, 3092 Pack Saddle Way, Frisco, Texas 75034
Cecil Linke, 1712 Grand Canyon Way, Allen, Texas 75002
Mary E. Tamez, 1003 Candlewood Drive, Allen, Texas 75002
Clarence Wilkerson, 823 Rockefeller Lane, Allen, Texas 75002
Lauri McIntosh, 316 Leameadow Drive, Allen, Texas 75002
Joe Lyda, 1222 Bridgeway Lane, Allen, Texas 75013
Carl D. Tinker, 749 Summerfield Drive, Allen, Texas 75002
The following individual spoke in support of the request
David Hicks, 401 Woodlake, Allen, Texas
The following individuals did not speak but wished their opposition to the request be recorded
Kathy Wake, 728 Autumn Oaks, Allen, Texas
Ron Chandler, 1509 Redeemer Road, Allen, Texas 75002
Dawn Stephens, 3428 Blue Grass Drive, Allen, Texas 75074
Daniel Eric Dollyhigh, 1710 White Rock Court, Allen, Texas 75002
Trent Armstrong, 1314 Hillcrest Drive, Allen, Texas 75002
Mark Davis, 1612 Clearbrook, Allen, Texas 75002
Katrina Smith, 701 Creekside Lane, Allen, Texas 75002
Tracy Smith, 701 Creekside Lane, Allen, Texas 75002
Cindy Bunyan, 539 Northridge, Allen, Texas 75002
John Svetina, 1214 Bridgeway Drive, Allen, Texas 75013
Kay Svetina, 1214 Bridgeway Drive, Allen, Texas 75013
David Rook, 1521 Rivercrest Boulevard, Allen, Texas 75002
Jule Rook, 1521 Rivercrest Boulevard, Allen, Texas 75002
N.D. Bingham, 1000 Edgemont Court, Allen, Texas 75013
Bonny Bingham, 1000 Edgemont Court, Allen, Texas 75013
Tom Hawes, 818 Sycamore Creek, Allen, Texas 75002
Gerri Hawes, 818 Sycamore Creek, Allen, Texas 75002
David C. Campbell, 1208 Harvard Lane, Allen, Texas 75002
Ron Boyd, 1523 Pleasant Run, Allen, Texas 75002
Charie Campbell, 1208 Harvard Lane, Allen, Texas 75002
Jimmy Moore, 202 Keith, Allen, Texas 75002
Terri Lewis, 1603 Lake Meade Drive, Allen, Texas 75002
Patrick Egan, 706 Hollow Ridge Drive, Allen, Texas 75002
Lisha Egan, 706 Hollow Ridge Drive, Allen, Texas 75002
Joshua Egan, 706 Hollow Ridge Drive, Allen, Texas 75002
Carey Wilkerson, 823 Rockefeller Lane, Allen, Texas 75002
Craig Sutphin, 1000 Mill Run Drive, Allen, Texas 75002
I Sue Sutphin, 1000 Mill Run Drive, Allen, Texas 75002
.{ Linda S Austin, 715 Hefner Drive, AIIen, Texas 75013
1 Chris Griffith, 1511 Tanglewood Drive, Allen, Texas 75002
Evelyn M. Burnette, 1127 Brookridge Avenue, Allen, Texas 75002
ALLEN CITY COUNCIL
REGULAR MEETING
DECEMBER 8, 2009
Sheila Fabre, 711 Willowbrook, Allen Texas 75002
Rick Hans, 1106 Easton Lane, Allen, Texas 75002
Cindy Gail, 1316 Bethany Creek, Allen, Texas 75002
Randy Thompson, 203 Northaven Drive, Allen, Texas 75002
With no one else speaking, Mayor Terrell closed the public hearing.
PAGE 5
Council directed City Staff to hold a meeting with interested parties to discuss the proposed
amendments
Mayor Terrell reopened the public hearing.
MOTION: Upon a motion made by Mayor Pro Tem Stout and a second by Councilmember Obermeyeq
the Council voted seven (7) for and none (0) opposed to table consideration of this request to
the January 12, 2010, Regular Meeting The motion carried
MOTION: Upon a motion made by Councilmember McGregor and a second by Councilmember Herald,
the Council voted seven (7) for and none (0) opposed to continue the public hearing to the
January 12, 2010, Regular Meeting. The motion carried.
16. Consider Making an Appointment to Fill a Vacancy in Place No. 1 on the Library Board.
MOTION: Upon a motion made by Councilmember Sedlacek and a second by Councilmember
McGregor, the Council voted seven (7) for and none (0) opposed to appoint Cindy Briggs to
complete the unexpired term in Place No. 1 of the Library Board and set a tens expiration
date of September 30, 2011, as recommended by the Council Nominating Committee. The
motion carried.
Anita L Miller, 1002 Springfield Lane, Allen, Texas 75002
Pat Smith, 1204 Rosewood Lane, Allen, Texas
Wilburn Smith, 1204 Rosewood Lane, Allen, Texas
Marcus Curry, 921 Garden Park Drive 4307, Allen, Texas 75013
William and Martha Hensley, 904 New Bedford Lane, Allen Texas 75002
Elaine Anthony Crawford, 728 Deepwell Drive, Allen, Texas 75002
Casey Eckert, 1416 Garde, Allen, Texas 75002
Becky Foster, 511 Sunereek Drive, Allen, Texas 75013
Dave Bellando, 1715 Whispering Glen, Allen, Texas 75002
Don Thomas, 1000 Timberline Lane, Allen Texas 75002
Linda Thomas, 1000 Timberline Lane, Allen Texas 75002
James Craver, 206 North Arbor Ridge Drive, Allen, Texas 75002
Ronald J. Boggan, 1007 Sandy Creek, Allen, Texas 75002
Conway Edwards, 429 Fox Trail, Allen, Texas
Geneva Chapin, 408 North Anna, Allen, Texas 75013
Mark Moody, 814 Ashley Lane, Allen, Texas 75002
Kathy Moody, 814 Ashley Lane, Allen, "Texas 75002
Fanny Bolin, 405 West Main, Allen, Texas 75013
Randall Lewis, 1603 Lake Meade Drive, Allen, Texas 75002
Debbie Lyda, 1222 Bridgeway Lane, Allen, Texas 75013
Greg Burrow, 1807 Millwood Lane, Allen, Texas 75002
Rodney Fabre, 711 Willowbrook, Allen Texas 75002
Sheila Fabre, 711 Willowbrook, Allen Texas 75002
Rick Hans, 1106 Easton Lane, Allen, Texas 75002
Cindy Gail, 1316 Bethany Creek, Allen, Texas 75002
Randy Thompson, 203 Northaven Drive, Allen, Texas 75002
With no one else speaking, Mayor Terrell closed the public hearing.
PAGE 5
Council directed City Staff to hold a meeting with interested parties to discuss the proposed
amendments
Mayor Terrell reopened the public hearing.
MOTION: Upon a motion made by Mayor Pro Tem Stout and a second by Councilmember Obermeyeq
the Council voted seven (7) for and none (0) opposed to table consideration of this request to
the January 12, 2010, Regular Meeting The motion carried
MOTION: Upon a motion made by Councilmember McGregor and a second by Councilmember Herald,
the Council voted seven (7) for and none (0) opposed to continue the public hearing to the
January 12, 2010, Regular Meeting. The motion carried.
16. Consider Making an Appointment to Fill a Vacancy in Place No. 1 on the Library Board.
MOTION: Upon a motion made by Councilmember Sedlacek and a second by Councilmember
McGregor, the Council voted seven (7) for and none (0) opposed to appoint Cindy Briggs to
complete the unexpired term in Place No. 1 of the Library Board and set a tens expiration
date of September 30, 2011, as recommended by the Council Nominating Committee. The
motion carried.
ALLEN CITY COUNCIL
REGULAR MEETING
DECEMBER 8, 2009
IOther Business
17. Calendar.
• City Facilities Holiday Closings: December 24-25, 2009, and January 1, 2010
• Next Regular Council Meeting: January 12, 2010
18. Items of Interest.
• Council wished everyone a Merry Christmas and Happy New Year.
Executive Session
The Executive Session was not held.
19. Reconvene and Consider Action on Items Discussed during Executive Session
PAGE
MOTION: Upon a motion made by Mayor Pro Tem Stout and a second by Councilmember Herald, the
Council voted seven (7) for and none (0) opposed to adjourn the Regular Meeting of the
Allen City Council at 9:04 p in on Tuesday, December 8, 2009 The motion carried.
These minutes approved on the 12" day of January, 2010.
APPRO
Aolez -
Stephen T rell, MAYOR
C/ATTEST:
Shelley B. George—,CITY SECRETARY
I