Min - City Council - 2010 - 01/26 - Regular�I
r:. � w ale eKlfr�Kau.r�m
REGULAR MEETING
JANUARY 26, 2010
Present
Stephen Terrell, Mayor
Councilmembers:
Debbie Stout, Mayor Pro Tem
Ross Obermeyer
Joey Herald
Robin L. Sedlacek
Gary L. Caplinger
Jeff McGregor
City Staff:
Peter H. Vargas, City Manager
Shelli Siemer, Assistant City Manager (absent)
Shelley B. George, City Secretary
Pete Smith, City Attorney
Workshop Session
With a quorum of the Councilmembers present, the Workshop Session of the Allen City Council was called to
order by Mayor Terrell at 6:20 p m. on Tuesday, January 26, 3010, in the Council Conference Room of the
Allen City Hall, 305 Century Parkway, Allen, Texas. The following items were posted for discussion.
• Discussion of Regular Agenda Items
• Presentation of a Proposed Debt Management and Fund Balance Reserve Policv
• Committee Updates from City Council Liaisons
With no discussion, the Workshop Session of the Allen City Council was adjourned at 6:55 p.m. on Tuesday,
January 26, 2010.
Call to Order and Announce a Quorum is Present
With a quorum of the Councilmembers present, the Regular Meeting of the Allen City Council was called to
order by Mayor Terrell at 7:04 p.m. on Tuesday, January 26, 2010, in the Council Chambers of the Allen City
Hall, 305 Century Parkway, Allen, Texas.
Pledge of Allegiance
Public Recognition
1. Citizens' Comments.
ALLEN CITY COUNCIL
REGULAR MEETING
JANUARY 26, 2010 PAGE 2
® 2. Recognition of the Accounting Division for Receipt of the GFOA Certificate of Achievement for
Excellence in Financial Reporting Award for the Fiscal Year Ending September 30, 2008.
Consent Agenda
MOTION: Upon a motion made by Councilmember Obermeyer and a second by Mayor Pro Tem Stout,
the Council voted seven (7) for and none (0) opposed to adopt the items on the Consent
Agenda as follows:
3. Approve Minutes of the January 12, 2010, Regular Meeting.
4. Set August 13-15, 2010, as the Dates for the City Council Budget Workshop with City Council
and Executive Staff.
5. Adapt a Resolution Authorizing the City Manager to Execute a Grant Agreement with the
Comptroller of Public Accounts for Traffic Synchronization or Replacement and Establish a
Project Budget of $492,500.
RESOLUTION NO 2883-1-)0(R). A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF
ALLEN, COLLIN COUNTY, TEXAS, HEREINAFTER REFERRED TO AS "APPLICANT,"
DESIGNATING CERTAIN OFFICIALS AS BEING RESPONSIBLE FOR, ACTING FOR, AND ON
BEHALF OF THE `APPLICANT' IN DEALING WITH COMPTROLLER OF PUBLIC ACCOUNTS,
HEREINAFTER REFERRED TO AS "GRANTOR," FOR THE PURPOSE OF PARTICIPATING IN
THE AMERICAN RECOVERY AND REINVESTMENT ACT OF 2009 GRANT STIMULUS
PROGRAM, HEREINAFTER REFERRED TO AS THE "PROGRAM", CERTIFYING THAT THE
"APPLICANT" IS ELIGIBLE TO RECEIVE PROGRAM ASSISTANCE; CERTIFYING THAT THE
"APPLICANT" MATCHING SHARE IS READILY AVAILABLE; AND PROVIDING FOR AN
EFFECTIVE DATE.
6. Authorize the City Manager to Execute a One-year Contract with HD Supply Waterworks,
LTD "Hughes Supply" with an Option for Four Additional One-year Terms for an Amount not
to exceed $404,000 for the Purchase and Delivery of Neptune Water Meters.
7. Receive the Investment Report for the Period Ending September 30, 2009.
8. Receive the Summary of Property Tax Collections as of December 2009.
9. Receive the Capital Improvement Program Status Report.
The motion carried.
Regular Agenda
10. Adopt a Resolution Implementing the Water and Sewer Rate Increases Recommended for
Fiscal Year 2009-2010 by the Water and Sewer Multi-year Financial Plan and Rate Design
Study.
RESOLUTION NO 2884-1-10(R1: A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF
ALLEN, COLLIN COUNTY, TEXAS, ESTABLISHING SANITARY SEWER CHARGES AND
WATER SERVICE CHARGES; PROVIDING A SEVERABILITY CLAUSE: PROVIDING A
ALLEN CITY COUNCIL
REGULAR MEETING
JANUARY 26, 2010 PAGE 3
REPEALING CLAUSE; AND PROVIDING AN EFFECTIVE DATE.
MOTION: Upon a motion made by Councilmember Sedlaeck and a second by Councilmember
Obermeyer, the Council voted seven (7) for and none (0) opposed to adapt Resolution No.
2884-1-10(R), as previously captioned, setting new rates for residential and commercial water
and sewer services. The motion carried.
11. Calendar.
• January 30 — Council Strategic Planning Session / Courtyard by Marriott / 8 a.m. — 5 p.m.
12. Items of Interest.
• Council recognized a Boy Scout from Troop 226 in attendance as a requirement for the
communications merit badge.
Executive Session
The Executive Session was not held.
13. Reconvene and Consider Action on Items Discussed during Executive Session.
Adjourn
MOTION: Upon a motion made by Mayor Pro Tem Stout and a second by Councilmember Herald, the
Council voted seven (7) for and none (0) apposed to adjourn the Regular Meeting of the
Allen City Council at 7:35 p.m. on Tuesday, January 26, 2010. The motion carried.
These minutes approved on the 9" day of February, 2010.
ATTEST:
ShleyGg�CRA
RY
I
APPROVE
CW_
S ephen Tcrr , MAYOR