Min - City Council - 2010 - 02/23 - RegularALLEN CITY COUNCIL
REGULAR MEETING
FEBRUARY 23, 2010
Present
Stephen Terrell, Mayor
Councilmembers:
Debbie Stout, Mayor Pro Tem
Ross Obermeyer
Joey Herald
Robin L. Sedlacek
Gary L. Caplinger
Jeff McGregor
City Staff
Peter H Vargas, City Manager
Shelley B. George, City Secretary
Pete Smith, City Attorney
Workshop Session
With a quorum of the Councilmembers present, the Workshop Session of the Allen Citv Council was called to
order by Mayor Terrell at 6:09 p.m. on Tuesday, February 23, 2010, in the Council Conference Room of the
Allen City Nall, 305 Century Parkway, Allen, Texas. The following items were posted for discussion:
• Introduction of Stacy Gonzalez, Chairwoman of Keep Allen Beautiful Board
• Introduction of Jeremy Wages, Chairman of Allen Census Committee
• Update Regarding the Arts of Collin County
• Briefing Regarding the 2010 U.S. Census
• Committee Updates from City Council Liaisons
With no further discussion, the Workshop Session of the Allen City Council was adjourned at 6:50 p.m, on
Tuesday, February 23, 2010.
Call to Order and Announce a Quorum is Present
With a quorum of the Councilmembers present, the Regular Meeting of the Allen City Council was called to
order by Mayor Terrell at 7 04 p m. on Tuesday, February 23, 2010, in the Council Chambers of the Allen
City Hall, 305 Century Parkway, Allen, Texas.
Pledee of Alleeiance
Public Recognition
1. Citizens' Comments.
ALLEN CITY COUNCIL
REGULAR MEETING
FEBRUARY 23, 2010
PAGE
2. Presentation of a Proclamation by the Office of the Mayor:
• Presentation of a Proclamation to Representatives of the Parks and Recreation Department
and Keep Allen Beautiful Board, Proclaiming March 6, 2010, as, "Arbor Day."
Presentation of Awards to Local Arbor Day Poster Contest Winners.
1" Place: Stmrah Akbar, Vaughan Elementary
�'d Place: Jake Willis, Evans Elementary
3`a Place: Sarah McFall, Evans Elementary
Presentation of the Keep Allen Beautiful Board's Annual Report by Chairwoman Stacy
Gonzales.
Consent Aeenda
MOTION: Upon a motion made by Councilmember Obermeyer and a second by Councilmember
Herald, the Council voted seven (7) for and none (0) opposed to adopt the items on the
Consent Agenda as follows:
5. Approve Minutes of the February 9, 2010, Regular Meeting.
6. Adopt a Resolution Ordering the May 8, 2010, General Election and Authorizing the City
Manager to Enter into a Contract with the Elections Administrator of Collin County to Provide
Joint Election Services with the Allen Independent School District and Collin County
Community College District.
RESOLUTION NO. 2886-2-10(12): A RESOLUTION OF THE CITY COUNCIL OF THE CITY
OF ALLEN, COLLIN COUNTY, TEXAS, ORDERING A JOINT ELECTION TO BE FIELD ON
MAY 8, 2010, FOR THE PURPOSE OF ELECTING THE CITY COUNCILMEMBER FOR
PLACE NOS. 4 AND 6; DESIGNATING LOCATION OF POLLING PLACE, ORDERING
NOTICES OF ELECTION TO BE GIVEN AS PRESCRIBED BY LAW IN CONNECTION WITH
SUCH ELECTION; AUTHORIZING EXECUTION OF JOINT ELECTION AGREEMENT, AND
PROVIDING FOR AN EFFECTIVE DATE.
7. Adopt a Resolution Authorizing the City Manager to Enter into an Agreement with Arts of
Collin County Commission, Inc. to Act as Guarantor of a Bridge Loan for Funding of the Arts
of Collin County Project, if Needed.
RESOLUTION NO. 2887-2-10(R): A RESOLUTION OF THE CITY COUNCIL OF THE CITY
OF ALLEN, COLLIN COUNTY, TEXAS, AUTHORIZING THE CITY MANAGER TO
EXECUTE AN AGREEMENT WITH THE ARTS OF COLLIN COUNTY COMMISSION, INC,
NAMING THE CITY OF ALLEN AS GUARANTOR OF A CONSTRUCTION LINE OF CREDIT
FOR PHASE ONE OF THE ARTS OF COLLIN COUNTY PROJECT BETWEEN THE ARTS OF
COLLIN COUNTY COMMISSION, INC. AND A PRIVATE BANKING INSTITUTION IN AN
AMOUNT NOT TO EXCEED $5,000,000 00; AND PROVIDING AN EFFECTIVE DATE.
8. Adopt a Resolution Authorizing the City Manager to Apply For, Accept, Reject, Alter, or
Terminate the Second Year of a Three -Year Grant From the State of Texas, Office of the
Governor, Criminal Justice Division to Continue to Fund a Second Child Abuse Investigator.
ALLEN CITY COUNCIL
REGULAR MEETING
FEBRUARY 23, 2010
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RESOLUTION NO. 2888-2-10(R): A RESOLUTION OF THE CITY COUNCIL OF THE CITY
OF ALLEN, COLLIN COUNTY, TEXAS, TO APPLY FOR, ACCEPT, REJECT, ALTER, OR
TERMINATE GRANT #2153502 FROM THE STATE OF TEXAS, OFFICE OF THE
GOVERNOR, CRIMINAL JUSTICE DIVISION PROVIDING FUNDING FOR A CHILD ABUSE
INVESTIGATOR POSITION TO BE ASSIGNED TO THE COLLIN COUNTY CHILD ABUSE
TASK FORCE, IF AWARDED.
Adopt a Resolution Authorizing the City Manager to Apply For, Accept, Reject, Alter, or
Terminate the First Year of a Three Year Grant From the State of Texas, Office of the
Governor, Criminal Justice Division to Fund a Family Violence Investigation and Prevention
Officer.
RESOLUTION NO. 2889-2-10(R): A RESOLUTION OF THE CITY COUNCIL OF THE CITY
OF ALLEN, COLLIN COUNTY, TEXAS, TO APPLY FOR, ACCEPT, REJECT, ALTER, OR
TERMINATE GRANT # 2350201 A GRANT FROM THE STATE OF TEXAS, OFFICE OF THE
GOVERNOR, CRIMINAL JUSTICE DIVISION PROVIDING FUNDING FOR A FAMILY
VIOLENCE INVESTIGATION AND PREVENTION OFFICER, IF AWARDED.
10. Adopt a Resolution Authorizing the City Manager to Apply For, Accept, Reject, Alter, or
Terminate a Three Year Grant From the Stale of Texas, Office of the Governor, Criminal
Justice Division to Fund a Juvenile Intervention and Prevention Officer.
RESOLUTION NO. 2890-2-10(R): A RESOLUTION OF THE CITY COUNCIL OF THE CITY
OF ALLEN, COLLIN COUNTY, TEXAS, TO APPLY FOR, ACCEPT, REJECT, ALTER, Olt
TERMINATE GRANT # 2350001 A GRANT FROM THE STATE OF TEXAS, OFFICE OF THE
GOVERNOR, CRIMINAL JUSTICE DIVISION PROVIDING FUNDING FOR A JUVENILE
INTERVENTION AND PREVENTION OFFICER, IF AWARDED.
11. Adopt a Resolution Authorizing the City Manager to Apply for, Accept, Reject, Alter, or
Terminale a Grant From the State of Texas, Office of the Governor, Criminal Justice Division,
to Fund Speed Notification and Traffic Data Collection Systems.
RESOLUTION NO. 2891-2-10(R): A RESOLUTION OF THE CITY COUNCIL OF THE CITY
OF ALLEN, COLLIN COUNTY, TEXAS, TO APPLY FOR, ACCEPT, REJECT, ALTER, OR
TERMINATE A JUSTICE ASSISTANCE GRANT FROM THE STATE OF TEXAS, OFFICE OF
THE GOVERNOR, CRIMINAL JUSTICE DIVISION PROVIDING FUNDING FOR SPEED
NOTIFICATION AND TRAFFIC DATA COLLECTIONS SYSTEMS, IF AWARDED.
12. Adopt a Resolution Setting the Debt Management and Fund Balance Reserve Policy for the
City of Allen.
RESOLUTION NO. 2892-2-10(R): A RESOLUTION OF THE CITY COUNCIL OF THE CITY
OF ALLEN, COLLIN COUNTY, TEXAS, ADOPTING A DEBT MANAGEMENT AND A FUND
BALANCE RESERVE POLICY FOR THE CITY; PROVIDING FOR A REPEALING CLAUSE;
AND PROVIDING FOR AN EFFECTIVE DATE
13. Adopt a Resolution Authorizing the City Manager to Enter into an Interlocal Agreement
Between the City of Allen and the Allen Independent School District for Intersection
Improvements at the Intersections of Greenville Avenue and Rivercrest Boulevard, Greenville
Avenue and Exchange Parkway, and Exchange Parkway and Rivercrest Boulevard.
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ALLEN CITY COUNCIL
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FEBRUARY 23, 2010
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RESOLUTION NO. 2893-2-10(R): A RESOLUTION OF THE CITY COUNCIL OF THE CITY
OF ALLEN, COLLIN COUNTY, TEXAS, APPROVING THE TERMS AND CONDITIONS OF AN
INTERLOCAL AGREEMENT BY AND BETWEEN THE CITY OF ALLEN, TEXAS, AND THE
ALLEN INDEPENDENT SCHOOL DISTRICT (AISD), TEXAS, PROVIDING FOR THE
SHARING OF COSTS FOR THE DESIGN AND CONSTRUCTION OF CERTAIN
INTERSECTION IMPROVEMENTS Ar THE INTERSECTIONS OF GREENVILLE AVENUE
AND RIVERCREST BOULEVARD, GREENVILLE AVENUE AND EXCHANGE PARKWAY,
AND EXCHANGE PARKWAY AND RNERCREST BOULEVARD; DESIGNATING THE CITY
MANAGER, OR DESIGNEE, AS OFFICIAL REPRESENTATIVE OF THE CITY IN MATTERS
RELATING TO THESE IMPROVEMENTS, AUTHORIZING THE CITY MANAGER, OR
DESIGNEE, TO EXECUTE THE AGREEMENT; AND PROVIDING AN EFFECTIVE DATE.
14. Authorize the City Manager to Execute a Hotel/Motel Tax Grant with the Texas Stampede in
the Amount of $250,000 to be Used For the Relocation, Marketing, Promotion, and Operation
of the Texas Stampede at the Allen Event Center.
15. Award Bid and Authorize the City Manager to Execute a Contract with JRJ Paving, LP, in the
Amount of $5,261,205.60, for Chaparral Bridge Project, and Amend the Budget to $6,475,215.
16. Authorize the City Manager to Execute a Professional Services Contract with Kleinfelder
Central, Inc. in the Amount of $71,000 for Construction Materials Testing for the Chaparral
Bridge Project.
17. Award Bid and Authorize the City Manager to Execute a Contract with Paul Pogue, LP, in the
Amount of $3,227,900 for Fire Station 5 Project and Establish a Project Budget in the Amount
of $5,546,852.
18. Receive the Summary of Property Tax Collections as of January 2010.
19. Receive the Capital Improvement Program Status Report.
The motion carried.
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20. Motion to Accept the 2008-2009 Comprehensive Annual Financial Report (CAFR) as Presented
by Weaver and Tidwell L.L.P.
MOTION: Upon a motion made by Councilmember McGregor and a second by Councilmember
Caplinger, the Council voted seven (7) for and none (0) opposed to accept the 2008-2009
Comprehensive Annual Financial Report. The motion carried.
21. Calendar.
• March6—Arbor Day
22. Items of Interest.
• On February 25, the Allen Americans are hosting a "Pink in the Rink" at the Allen Event Center.
ALLEN CITY COUNCIL
REGULAR MEETING
FEBRUARY 23, 2010 PAGE 5
• Council wished happy birthday to Sara Herald on her 16" birthday.
Executive Session
The Executive Session was not held.
23. Reconvene and Consider Action on Items Discussed during Executive Session.
MOTION: Upon a motion made by Mavor Pro Tem Stout and a second by Councilmember McGregor,
the Council voted seven (7) for and none (0) opposed to adjourn the Regular Meeting of the
Allen City Council at 7 36 p in, on Tuesday, February23, 2010. The motion carried.
These minutes approved on the 9"' day of March, 2010.
ATTEST:
Shelley B. George, tIfY SECRETAR
0
APPROVED:
Stephen Terrell, MAYOR