Min - City Council - 2010 - 08/13 - WorkshopCity Staff Present Through Saturday, August 14, 2010:
Wes Pierson, Assistant to the City Manager
Joanne Stoehr, Assistant Finance Director
Sid Hudson, Information Technology Director
Tim Dentler, Parks and Recreation Director
Teresa Waren, Public and Media Relations Officer
City Staff Attending Only on Friday, August 13, 2010:
Dana Thornhill, Accounting Manager
City Staff Attending Department Presentations Only on Saturday, August 14, 2010:
Trish Featherston, Budget Manager
Stephen Massey, Community Services Director
Jimmy Knipp, Community Services Assistant Director
John Baumgartner, Engineering Director
Bill Hawley, Fire Chief
Monika Kretschmer, Human Resources Director
Jeff Timbs, Library Director
Lee Battle, Planning and Development Assistant Director
Lj Bill Rushing, Police Chief
Kim Sylvester, Police Captain
Johnny Thomason, Police Lieutenant
Ken Myers, Police Sergeant
ALLEN CITY COUNCIL
FY 2010-2011 BUDGET WORKSHOP
TANGLEWOOD ON LAKE TEXOMA
POTTSBORO,TEXAS
AUGUST 13, 14, AND 15, 2010
Present:
Stephen Terrell, Mayor
Councilmembers:
Debbie Stout, Mayor Pro Tem
Ross Obermeyer
Joey Herald
Robin L. Sedlacek
Gary L. Caplinger
Jeff McGregor
City Staff Present:
Peter H. Vargas, City Manager
Shelley B. George, City Secretary
Pete Smith, City Attorney
Kevin Hammeke, Finance Director
City Staff Present Through Saturday, August 14, 2010:
Wes Pierson, Assistant to the City Manager
Joanne Stoehr, Assistant Finance Director
Sid Hudson, Information Technology Director
Tim Dentler, Parks and Recreation Director
Teresa Waren, Public and Media Relations Officer
City Staff Attending Only on Friday, August 13, 2010:
Dana Thornhill, Accounting Manager
City Staff Attending Department Presentations Only on Saturday, August 14, 2010:
Trish Featherston, Budget Manager
Stephen Massey, Community Services Director
Jimmy Knipp, Community Services Assistant Director
John Baumgartner, Engineering Director
Bill Hawley, Fire Chief
Monika Kretschmer, Human Resources Director
Jeff Timbs, Library Director
Lee Battle, Planning and Development Assistant Director
Lj Bill Rushing, Police Chief
Kim Sylvester, Police Captain
Johnny Thomason, Police Lieutenant
Ken Myers, Police Sergeant
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ALLEN CITY COUNCIL
BUDGET WORKSHOP
AUGUST 13 — 15, 2010
FRIDAY, AUGUST 13.2010
PAGE
The Allen City Council convened the FY 2010-2011 Budget Workshop Session at 123 p.m. on Friday, August
13, 2010, in the Harbour Room of Tanglewood Resort Hotel and Conference Center, 290 Tanglewood Circle,
Po0sbom, Texas. Mayor Terrell called the meeting to order and announced a quorum was present.
1.23 P.M. — 3:04 P.M. Overview of Budgets
• Peter H. Vargas, City Manager
- Budget Video
• Kevin Hammeke, Finance Director
- State of the Economy
• Joanne Stoehr, Asst Finance Director
- Budget Implications
3:04 P.M. — 3.17 P.M. Break
3:17 P.M. — 5:20 P.M. Update on Event Center Operations
• Peter H. Vargas, City Manager
• Tim Dentler, Parks and Recreation Director
• Kevin Hammeke, Finance Director
5:20 P.M. — 5:38 P.M. Break
5:38 P M. — 5'40 P.M. Question and Answer Session Regarding Proposed Budget
5:40 P.M. — 6 58 P.M Review of Council Rules of Order and Procedure
The Budget Workshop Session was recessed at 6'58 p in. on Friday, August 13, 2010.
SATURDAY, AUGUST 14, 2010
The Allen City Council reconvened the FY 2010-2011 Budget Workshop Session at 8:41 a.m. on Saturday,
August 14, 2010, in the Harbour Room of Tanglewood Resort Hotel and Conference Center, 290 Tanglewood
Circle, Po0sboro, Texas. Mayor Terrell reconvened the meeting to order and announced a quorum was
present
8'41 A.M. — 8:58 A.M.
8 58 A.M. — 9:58 A.M.
9'58 A.M. — 10:12 A.M.
10.12 A.M—11*00AM
Update on IT Master Plan
Sid Hudson, IT Director
- Status Report
- Future IT Master Plan
Department Presentation
Bill Rushing, Police Chief
Break
Department Presentation
• Bill Hawley, Fire Chief
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ALLEN CITY COUNCIL
WORKSHOP SESSION
AUGUST 13, 14, AND 15, 2010
11 00 A.M. — 12:20 P.M.
Department Presentation
• Tim Dentler, Parks and Recreation Director
- Special Revenue Fund
- Golf Course Redevelopment
12:20 A M — 1.35 P.M.
Council Discussion Regarding the Proposed Budget
• Working Lunch
1 35 P.M. —2:25 P.M.
Department Presentation
• Steve Massey, Community Services Director
- Water & Sewer Rates
- Service Center Operations
- Status of EECBG Projects
2:25 P.M. — 2:52 P.M.
Convention and Visitors Bureau Branding Update
• Karen Cromwell, Tourism Manager
• Teresa Warren, Public & Media Affairs Officer
- Status Report
2:52 P.M. — 3:10 P.M.
Arts of Collin County Discussion
• Peter H. Vargas, City Manager
3.10 P.M — 3:40 P.M.
Break
3'40 P.M — 5:20 P.M. Capital Improvement Program (CIP)
• John Baumgartner, Engineering Director
- Status of Current and Upcoming Projects
- Collin County Bond Program — Transportation
• Joanne Stoehr, Assistant Finance Director
- CIP and Debt Service
- Long Range Plan
5:20 P M — 5'35 P.M. Council Discussion Regarding the Proposed Budget
The Budget Workshop Session was recessed at 5:35 p.m, on Saturday, August 14, 2010
SUNDAY, AUGUST 15, 2010
6AT"*1
The Allen City Council reconvened the FY 2010-2011 Budget Workshop Session at 9'40 a.m. on Sunday,
August 15, 2010, in the Harbour Room of Tanglewood Resort Hotel and Conference Center, 290 Tanglewood
Circle, Pottsboro, Texas. Mayor Terrell reconvened the meeting to order and announced a quorum was
present.
9,40 A.M. — 1'45 P.M. Council Discussion Regarding the Proposed Budget
EXECUTIVE SESSION An Executive Session was not held.
ALLEN CITY COUNCIL
WORKSHOP SESSION
AUGUST 13, 14, AND 15, 2010 PAGE 4
145 P.M. Adjourn
MOTION: Upon a motion made by Councilmember Sedlacek and a second by Councilmember
Obermeyer, the Council voted seven (7) for and none (0) opposed to adjourn the FY 2010-
2011 Budget Workshop of the Allen City Council/Staff at 1,45 p.m. on Sunday, August 15,
2010. The motion carried.
These minutes approved on the 24°i day of August, 2010.
APP OVED:
Stephen Terrell, MAYOR
ATTEST:
Shelley B. George, TY SECRETA