Min - City Council - 2011 - 03/22 - RegularrV1111 maj 0 V9414111C[0l II
REGULAR MEETING
MARCH 22, 2011
Present
Stephen Terrell, Mayor
Councilmembers:
Debbie Stout, Mayor Pro Tem
Ross Obermeyer
Joey Herald
Robin L. Sedlacek
Gary L. Caplinger
Jeff McGregor
City Staff:
With a quorum of the Councilmembers present, the Workshop Session of the Allen City Council was called to
order by Mayor Terrell at 6:21 p.m. on Tuesday, March 22, 2011, in the Council Conference Room of the
Allen City Hall, 305 Century Parkway, Allen, Texas.
• Introduction of Cindy Briggs, Chair of the Allen Public Library Board
• Update on City of Allen Strategic Plan
• Discuss City Council Policy for Appointment to City Boards, Commissions, and Committees
• Committee Updates from City Council Liaisons
With no further discussion, the Workshop Session of the Allen City Council was adjourned at 701 p m. on
Tuesday, March 22, 2011.
Call to Order and Announce a Quorum is Present
With a quorum of the Councilmembers present, the Regular Meeting of the Allen City Council was called to
order by Mayor Terrell at 7:05 p.m. on Tuesday, March 22, 2011, in the Council Chambers of the Allen City
Hall, 305 Century Parkway, Allen, Texas.
Pledee of Alleeiance
Public Recoenition
1. Citizens' Comments.
Peter H. Vargas, City Manager
Shelley B. George, City Secretary
Pete Smith, City Attorney (absent)
Kevin Laughlin, Attorney
Workshop Session
With a quorum of the Councilmembers present, the Workshop Session of the Allen City Council was called to
order by Mayor Terrell at 6:21 p.m. on Tuesday, March 22, 2011, in the Council Conference Room of the
Allen City Hall, 305 Century Parkway, Allen, Texas.
• Introduction of Cindy Briggs, Chair of the Allen Public Library Board
• Update on City of Allen Strategic Plan
• Discuss City Council Policy for Appointment to City Boards, Commissions, and Committees
• Committee Updates from City Council Liaisons
With no further discussion, the Workshop Session of the Allen City Council was adjourned at 701 p m. on
Tuesday, March 22, 2011.
Call to Order and Announce a Quorum is Present
With a quorum of the Councilmembers present, the Regular Meeting of the Allen City Council was called to
order by Mayor Terrell at 7:05 p.m. on Tuesday, March 22, 2011, in the Council Chambers of the Allen City
Hall, 305 Century Parkway, Allen, Texas.
Pledee of Alleeiance
Public Recoenition
1. Citizens' Comments.
ALLEN CITY COUNCIL
REGULAR MEETING
MARCH 22, 2011
PAGE 2
2. Presentation of Proclamations by the Office of the Mayor:
• Presentation of a Proclamation to Representatives of the Library Board Proclaiming April 12,
2011, as Libra" Workers Day.
• Presentation da Proclamation to Representatives of the Library Board Proclaiming April 9-16,
2011, as Library Week
3. Presentation of Library Board's Annual Report by Cindy Briggs, Library Board Chair.
4. Recognition of the Accounting Division for Receipt of the GFOA Certificate of Achievement for
Excellence in Financial Reporting Award for the Fiscal Year Ending September 30, 2009.
Consent Agenda
MOTION: Upon a motion made by Councilmember Obermeyer and a second by Councilmember
Herald, the Council voted seven (7) for and none (0) opposed to adopt the items on the
Consent Agenda as follows:
5. Approve Minutes of the February 22, 2011, Regular Meeting.
6. Adopt a Resolution Authorizing the City's Bond Counsel, the City's Financial Advisor, and
City Staff to Proceed with Arrangements for the Sale of General Obligation Refunding and
Improvement Bonds, Series 2011.
RESOLUTION NO. 2996-3-11(R): A RESOLUTION OF THE CITY COUNCIL OF THE CITY
OF ALLEN, COLLIN COUNTY, TEXAS, APPROVING A DATE FOR THE SALE OF GENERAL
OBLIGATION REFUNDING AND IMPROVEMENT BONDS, AUTHORIZING APPROPRIATE
PERSONNEL AND CONSULTANTS TO PROCEED WITH ARRANGEMENTS AND THE
PREPARATION OF DOCUMENTS FOR THE ISSUANCE AND SALE OF SUCH BONDS AND
RESOLVING OTHER MATTERS INCIDENT AND RELATED THERETO.
7. Adopt a Resolution Approving Participation in the Public Agency Retirement Services (PARS)
Post Retirement Healthcare Funding Trust Program.
RESOLUTION NO. 2997-3-11(R): A RESOLUTION OF THE CITY COUNCIL OF THE CITY
OF ALLEN, COLLIN COUNTY, TEXAS, APPROVING PARTICIPATION IN THE PUBLIC
AGENCY RETIREMENT SERVICES (PARS) POST RETIREMENT HEALTH FUNDING PLAN
TRUST AS RELATED TO GOVERNMENTAL ACCOUNTING STANDARDS BOARD
STATEMENT (GASB 45); APPOINTMENT OF THE CITY'S PLAN ADMINISTRATOR;
AUTHORIZING EXECUTION OF RELATED DOCUMENTS; AND PROVIDING FOR AN
EFFECTIVE DATE.
8. Adopt a Resolution Approving an Amended Investment Policy Governing the Investment of
Municipal Funds.
RESOLUTION NO. 2998-3-11(R): A RESOLUTION OF THE CITY COUNCIL OF THE CITY
OF ALLEN, COLLIN COUNTY, TEXAS, APPROVING AN AMENDED POLICY FOR THE
INVESTMENT OF MUNICIPAL FUNDS, AND PROVIDING AN EFFECTIVE DATE.
ALLEN CITY COUNCIL
REGULAR MEETING
MARCH 22, 2011 PAGE 3
9. Adopt a Resolution Authorizing the City Manager to Enter into an Interlocal
Agreement Between the City of Allen and the City of Plano Relating to the Modification of the
City Limit Boundary Line between the Two Municipalities Along Chaparral Road.
RESOLUTION NO. 2999-3-I1(R): A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF
ALLEN, COLLIN COUNTY, TEXAS, APPROVING THE TERMS AND CONDITIONS OF AN
INTERLOCAL AGREEMENT WITH THE CITY OF PLANO, TEXAS, RELATING TO THE
MODIFICATION OF THE CITY LIMIT BOUNDARY LINE BETWEEN THE TWO
MUNICIPALITIES ALONG CHAPARRAL ROAD; AUTHORIZING ITS EXECUTION BY THE
CITY MANAGER OR DESIGNEE; AND PROVIDING AN EFFECTIVE DATE.
10. Adopt a Resolution Authorizing the City Manager to Enter into an Amended Interlocal
Agreement between the City of Allen and the Town of Fairview to Restate the Extraterritorial
Jurisdiction (ETJ) Boundaries Annexing the Lovejoy Administration and Elementary School
Site into the Town of Fairview.
RESOLUTION NO. 3000-3-11(R): A RESOLUTION OF THE CITY COUNCIL OF THE CITY
OF ALLEN, COLLIN COUNTY, TEXAS, APPROVING THE TERMS AND CONDITIONS OF
AN AMENDED AND RESTATED INTERLOCAL COOPERATION AGREEMENT WITH THE
TOWN OF FAIRVIEW, TEXAS, RELATING TO REDUCING THE CITY OF ALLEN'S
EXTRATERRITORIAL JURISDICTION ON THE CONDITION THAT THE TOWN OF
FAIRVIEW ANNEX THE AREA OF THE LOVEJOY ISD ADMINISTRATION BUILDING AND
THE CARRIE L. LOVEJOY ELEMENTARY SCHOOL, PROVIDING FOR THE MUTUAL
ADJUSTMENT OF THE BOUNDARIES OF THE CITY OF ALLEN AND THE TOWN OF
FAIRVIEW FOR AN AREA THAT IS LESS THAN 1,000 FEET IN WIDTH, AUTHORIZING ITS
EXECUTION BY THE CITY MANAGER OR DESIGNEE; AND PROVIDING AN EFFECTIVE
DATE.
11. Adopt a Resolution Determining the Necessity for Acquisition of Land for the Construction of
Chelsea Boulevard and Ridgeview Drive, and Authorize the City Manager and City Attorney to
File Proceedings in Eminent Domain to Acquire Such Property, if Necessary.
RESOLUTION NO. 3001-3-11(R): A RESOLUTION OF THE CITY COUNCIL OF THE CITY
OF ALLEN, COLLIN COUNTY, TEXAS, DETERMINING THE PUBLIC NECESSITY EXISTS
AND FINDING A PUBLIC PURPOSE FOR THE ACQUISITION OF RIGHT-OF-WAY AND ALL
ATTACHED IMPROVEMENTS FOR CHELSEA BOULEVARD AND RIDGEVIEW DRIVE AS
DESCRIBED IN THE EXHIBITS ATTACHED HERETO, WITHIN THE CITY OF ALLEN,
COLLIN COUNTY, TEXAS; PROVIDING FOR A LAST AND FINAL OFFER AND
AUTHORIZATION TO PURCHASE SAID RIGHT- OF -WAY AND EASEMENTS FOR JUST
COMPENSATION AND, IF SUCH OFFER IS REFUSED, AUTHORIZING THE CITY
ATTORNEY TO FILE PROCEEDINGS IN EMINENT DOMAIN TO ACQUIRE THE RIGHT-OF-
WAY; RATIFYING PRIOR ACTS; AND PROVIDING FOR AN EFFECTIVE DATE.
12. Adopt a Resolution Accepting the Collin County Multi -Jurisdictional Local Mitigation
Strategy.
RESOLUTION NO. 3002-3-11(R): A RESOLUTION OF THE CITY COUNCIL OF THE CITY
OF ALLEN, COLLIN COUNTY, TEXAS, APPROVING THE COLLIN COUNTY MULTI -
JURISDICTIONAL LOCAL MITIGATION STRATEGY ATTACHED AS EXHIBIT "A";
ALLEN CITY COUNCIL
REGULAR MEETING
MARCH 22, 2011
PAGE
PROVIDING A SEVERABILITY CLAUSE; PROVIDING A REPEALING CLAUSE; AND
PROVIDING AN EFFECTIVE DATE.
13. Ratify the City Manager's Execution of the First Amendment to the Amended and Restated
Event License Agreement with Allen Football, LLC (Allen Wranglers).
14. Authorize the City Manager to Negotiate and Execute a Ground Lease Agreement Between the
City of Allen and America's Cable Park Group LLC for the Lease of Property at 500 North
Cedar Drive for the Development of a Cable -Operated Outdoor Wakeboard Facility and
Supporting Infrastructure.
15. Authorize the City Manager to Execute a Professional Service Contract with Teague Nall &
Perkins, Inc. in the Amount of $274,600 for the Design of Chelsea Boulevard, Phase 1 and
Establish a Project Budget in the Amount of $5,168,716.
16. Authorize the City Manager to Lease Copiers with the Accompanying Required Maintenance
for Various City Departments Through the Texas Department of Information Resources'
Contract with Denitech for an Estimated Annual Amount of $90,000, with Four (4) One -Year
Renewal Options.
17. Award Bid and Authorize the City Manager to Execute a Contract with Pittard Construction
Company in the Amount of $1,100,700 for the US 75 Water Line, Phase 1 Project and Amend
the Project Budget to $1,566,000.
18. Award Bid and Authorize the City Manager to Execute a Contract with RKM Utility Services,
Inc. in the Amount of $883,304 for Walden Park Estates Water Line & Sanitary Sewer
Rehabilitation, Phase 1 and Amend the Project Budget to $1,200,000.
19. Award Bid and Authorize the City Manager to Execute a One -Year Contract with Medical
Center of Plano for Medical Physical Evaluations for Incumbent Fire Department Personnel
for an Estimated Annual Expenditure of $63,200 with Four (4) One -Year Renewal Options.
20. Receive the Summary of Property Tax Collections as of February 2011.
21. Receive the Capital Improvement Program (CIP) Status Reports.
The motion carried.
Reeular Aeenda
22. Motion to Accept the Fiscal Year 2009-2010 Comprehensive Annual Financial Report (CAFR).
MOTION: Upon a motion made by Mayor Pro Tem Stout and a second by Councilmember Obermeyer,
the Council voted seven (7) for and none (0) opposed to accept the Fiscal Year 2009-2010
Comprehensive Annual Financial Report. The motion carried
Other Business
23. Calendar.
ALLEN CITY COUNCIL
REGULAR MEETING
MARCH 22, 2011
1 • April 4—TRIAD Meeting
24. Items of Interest.
• The Allen Kiwanis will host the circus in Allen on March 25-27, 2011.
• Council congratulated the Allen Americans for winning the Governor's Cup.
Executive Session
The Executive Session was not held for the following item:
25. Pursuant to Personnel, Section 551.074 of the Texas Government Code —
Annual Performance Review of the City Manager
26. Reconvene and Consider Action on Items Discusses during Executive Session.
PAGES
MOTION: Upon a motion made by Mayor Pro Tem Stout and a second by Councilmember Herald, the
Council voted seven (7) for and none (0) opposed to adjourn the Regular Meeting of the
Allen City Council at 7'44 p.m. on Tuesday. March 22, 2011. The motion carried.
I These minutes approved on the 12' day of April, 2011.
APPROVED:
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Shelley B. Geo , r TY SECRETAieY
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