Min - City Council - 2011 - 08/12 - WorkshopPeter H. Vargas, City Manager
Shelli Siemer, Assistant City Manager
Shelley B. George, City Secretary
Wes Pierson, Assistant to the City Manager
(^ Pete Smith, City Attorney
Kevin Hammeke, Finance Director
City Staff Present Through Saturday, Auffust 13, 2011:
Joanne Stoehr, Assistant Finance Director
Trish Featherston, Budget Manager
Dana Thornhill, Accounting Manager
Sid Hudson, Information Technology Director
Tim Dentler, Parks and Recreation Director
Brian Bristow, Assistant Parks and Recreation Director
Lori Smeby, Assistant Parks and Recreation Director
Bill Rushing, Police Chief
Ken Myers, Police Lieutenant
Teresa Warren, Public and Media Relations Officer
City Staff Attending Only on Friday, August 12, 2011:
Mike Stephens, Deputy Police Chief
Kim Sylvester, Police Captain
City Staff Attending Department Presentations Only on Saturday, August 14, 2010:
Bret McCullough, Chief Building Official
Stephen Massey, Community Services Director
Jimmy Knipp, Community Services Assistant Director
John Baumgartner, Engineering Assistant Director
Chris Flanigan, Engineering Director
Bill Hawley, Fire Chief
ALLEN CITY COUNCIL
FY 2011-2012 BUDGET WORKSHOP
TANGLEWOOD ON LAKE TEXOMA
POTTSBORO,TEXAS
AUGUST 12, 13, AND 14, 2011
Present:
Stephen Terrell, Mayor
Councilmembers:
Debbie Stout, Mayor Pro Tem
Ross Obermeyer
Joey Herald
Robin L Sedlacek
Gary L Caplinger
Jeff McGregor (absent)
City Staff Present:
Peter H. Vargas, City Manager
Shelli Siemer, Assistant City Manager
Shelley B. George, City Secretary
Wes Pierson, Assistant to the City Manager
(^ Pete Smith, City Attorney
Kevin Hammeke, Finance Director
City Staff Present Through Saturday, Auffust 13, 2011:
Joanne Stoehr, Assistant Finance Director
Trish Featherston, Budget Manager
Dana Thornhill, Accounting Manager
Sid Hudson, Information Technology Director
Tim Dentler, Parks and Recreation Director
Brian Bristow, Assistant Parks and Recreation Director
Lori Smeby, Assistant Parks and Recreation Director
Bill Rushing, Police Chief
Ken Myers, Police Lieutenant
Teresa Warren, Public and Media Relations Officer
City Staff Attending Only on Friday, August 12, 2011:
Mike Stephens, Deputy Police Chief
Kim Sylvester, Police Captain
City Staff Attending Department Presentations Only on Saturday, August 14, 2010:
Bret McCullough, Chief Building Official
Stephen Massey, Community Services Director
Jimmy Knipp, Community Services Assistant Director
John Baumgartner, Engineering Assistant Director
Chris Flanigan, Engineering Director
Bill Hawley, Fire Chief
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ALLEN CITY COUNCIL
WORKSHOP SESSION
AUGUST 12, 13, AND 14, 2011
Kurt Hall, Assistant Fire Chief
Monika Kretschmer, Human Resources Director
Jeff Timbs, Library Director
Be Bass, Planning and Development Director
Lee Battle, Planning and Development Assistant Director
FRIDAY, AUGUST 12, 2011
PAGE
The Allen City Council convened the FY 2011-2012 Budget Workshop Session at 1:06 p.m on Friday, August
12, 2011, in the Ballroom of Tanglewood Resort Hotel and Conference Center, 290 Tanglewood Circle,
Pottsboro, Texas. Mayor Terrell called the meeting to order and announced a quorum was present.
12 Noon — 1.00 P.M. Lunch, Tanglewood Dining Room
1:06 P.M. Call to Order and Announce Quorum is Present
1:06 P.M. — 2:13 P.M.
Overview of Budgets
• Peter H. Vargas, City Manager
- Budget Video
• Trish Featherston, Budget Manager
- Budget Overview and Assumptions (General Fund)
• Kevin Hammeke, Finance Director
- Budget Implications
2:13 P.M. — 225 P.M.
Break
2:25 P.M. — 4.33 P.M.
Department Presentation
• Bill Rushing, Police Chief
- Year in Review
- Level of Services
4:33 P.M. -5:51 P.M.
Department Presentation
• Tim Dentler. Parks and Recreation Director
- Overview of Facilities
5:51 P.M. — 6:10 P.M. Question and Answer Session Regarding Proposed Budget
The Budget Workshop Session was recessed at 6:10 p.m. on Friday, August 13, 2010.
SATURDAY, AUGUST 13, 2011
The Allen City Council reconvened the FY 2011-2012 Budget Workshop Session at 8:42 a.m. on Saturday,
August 13, 2011, in the Ballroom of Tanglewood Resort Hotel and Conference Center, 290 Tanglewood
Circle, Pousboro, Texas. Mayor Terrell reconvened the meeting to order and announced a quorum was
present.
8:42 A.M. — 9:25 A.M. Department Presentation
• Bill Hawley, Fire Chief
- Year in Review
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ALLEN CITY COUNCIL
WORKSHOP SESSION
AUGUST 12, 13, AND 14, 2011
9:25 A.M. — 10:25 A.M.
Capital Improvement Program (CIP)
• Joanne Stoehr, Assistant Finance Director
- Year Five
• John Baumgartner, Engineering Director
- Status of Current and Upcoming Projects
- Collin County Bond Program — Transportation
10:25 A.M. — 10:49 A M
Break
10:49 A.M. — 11.26 A.M.
Capital Improvement Program (CIP) Continued
• Tim Dentler, Parks and Recreation Director
- Current Projects
- CDC Funded Projects for FY 11-12
11.26 A.M. — 11'45 A.M.
Question and Answer Session Regarding Proposed Budget
11 45 A.M. — 1.01 P.M.
Lunch, Tanglewood Dining Roam
1:01 P.M. — 2:04 P.M.
Department Presentation
• Steve Massey, Community Services Director
- Update on Water/Sewer Fund
- Update on Drought Situation and Water Conservation
- Update on NTMWD's implementation of Ozonation
2:04 P M. — 2'51 P.M.
Planning and Development Update
• Be Bass, Planning and Development Director
- Status on Developments
- Status of1ARC Grant
2:51 P.M. -3.22 P.M.
Break
3:22 P.M. — 5:55 P.M.
Update on Event Center
• Peter H. Vargas, City Manager
• Tim Dentler, Parks and Recreation Director
- Financials
- Programming
5:55 P M — 6 55 P.M.
Council Discussion Regarding the Proposed Budget
The Budget Workshop Session was recessed at 6:55 p.m. on Saturday, August 13, 2011.
SUNDAY, AUGUST 14, 2011
PAGE
The Allen City Council reconvened the FY 2011-2012 Budget Workshop Session at 9:25 a an. on Sunday,
August 14, 2011, in the Ballroom of Tanglewood Resort Hotel and Conference Center, 290 Tanglewood
Circle, Pottsboro, Texas. Mayor Terrell reconvened the meeting to order and announced a quomm was
present.
9:25 A.M. — 10:30 A.M. Impact of SB 100 on Municipal Elections
• Shelley George, City Secretary
ALLEN CITY COUNCIL
WORKSHOP SESSION
AUGUST 12, 13, AND 14, 2011 PAGE 4
10:30 A.M. — 10:45 A.M
Bi -Annual Review of Council Rules of Order and Procedure
10.45 A.M. — 2:07 P.M.
Council Discussion Regarding the Proposed Budget
EXECUTIVE SESSION.
An Executive Session was not held.
2:08 P.M.
Adjourn
Mayor Terrell adjourned the FY 2011-2012 Budget Workshop Session at 2:08 p.m. on Sunday, August 14,
2011, in the Ballroom of Tanglewood Resort Hotel and Conference Center, 290 Tanglewood Circle, Pottsboro,
Texas.
These minutes approved on the 23rd day of August, 2011.
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APPROVED:
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Step en Terrell, MAYOR