Min - City Council - 2011 - 12/13 - RegularALLEN CITY COUNCIL
REGULAR MEETING
DECEMBER 13, 2011
Present
Stephen Terrell, Mayor
Councilmembers:
Debbie Stout, Mayor Pro Tem
Ross Obermeyer
Joey Herald
Robin L. Sedlacek
Gary L Caplinger
city Staff:
With a quorum of the Councilmembers present, the Workshop Session of the Allen City Council was called to
order by Mayor Terrell at 6:17 p.m. on Tuesday, December 13, 2011, in the Council Conference Room of the
Allen City Hall, 305 Century Parkway, Allen, Texas.
• Introduction of Dawn Blue, Chair, Animal Shelter Advisory Committee
• Update Regarding the City of Allen's Commercial Landscape Irrigation Inspection Program
• Briefing Regarding a Conceptual Plan to Enter into a Public/Private Partnership to Build
Infrastructure and Facilities at the Site of a Future City Athletic Complex for Use by a Private Rugby
Club
• Committee Updates from City Council Liaisons
With no further discussion, the Workshop Session of the Allen City Council was adjourned at 7:01 p.m. on
Tuesday, December 13, 2011
Call to Order and Announce a Quorum is Present
With a quorum of the Councilmembers present, the Regular Meeting of the Allen City Council was called to
order by Mayor Terrell at 7:05 p.m. on Tuesday, December 13, 2011, in the Council Chambers of the Allen
City Hall, 305 Century Parkway, Allen, Texas.
Pledge of Alleeiance
Public Recoenition
Peter H Vargas, City Manager
Shelli Siemer, Assistant City Manager
Wes Pierson, Assistant City Manager
Shelley B. George, City Secretary (Absent)
Pete Smith, City Attorney
Workshop Session
With a quorum of the Councilmembers present, the Workshop Session of the Allen City Council was called to
order by Mayor Terrell at 6:17 p.m. on Tuesday, December 13, 2011, in the Council Conference Room of the
Allen City Hall, 305 Century Parkway, Allen, Texas.
• Introduction of Dawn Blue, Chair, Animal Shelter Advisory Committee
• Update Regarding the City of Allen's Commercial Landscape Irrigation Inspection Program
• Briefing Regarding a Conceptual Plan to Enter into a Public/Private Partnership to Build
Infrastructure and Facilities at the Site of a Future City Athletic Complex for Use by a Private Rugby
Club
• Committee Updates from City Council Liaisons
With no further discussion, the Workshop Session of the Allen City Council was adjourned at 7:01 p.m. on
Tuesday, December 13, 2011
Call to Order and Announce a Quorum is Present
With a quorum of the Councilmembers present, the Regular Meeting of the Allen City Council was called to
order by Mayor Terrell at 7:05 p.m. on Tuesday, December 13, 2011, in the Council Chambers of the Allen
City Hall, 305 Century Parkway, Allen, Texas.
Pledge of Alleeiance
Public Recoenition
ALLEN CITY COUNCIL
REGULAR MEETING
DECEMBER 13, 2011
El 1. Citizens' Comments
PAGE
Mark Koiner, 314 Droinwich Circle, Allen, Texas, expressed his opposition to the variance granted
for the location of a fence at 308 Droimvich Circle by the Board of Adjustment at its December 5,
2011, meeting
2. Presentation of Annual Report by Dawn Blue, Chair of the Animal Shelter Advisory
Committee.
MOTION: Upon a motion made by Councilmember Herald and a second by Mayor Pro Tem Stout, the
Council voted six (6) for and none (0) opposed to adopt the items on the Consent Agenda as
follows:
3.
Approve Minutes of the November 22, 2011, Regular Meeting.
4.
Adopt a Resolution Correcting a Scrivener's Error in Resolution No. 3042-10-11(R) Regarding
Park and Recreation Fees for the Usage of the Allen Senior Recreation Center Multi -Purpose
Room.
RESOLUTION NO. 3051-12-11(2): A RESOLUTION OF THE CITY COUNCIL OF THE CITY
OF ALLEN, COLLIN COUNTY, TEXAS, CORRECTING A SCRIVENER'S ERROR IN
RESOLUTION NO. 3042-10-11(R) REGARDING PARK AND RECREATION FEES FOR THE
USAGE OF THE ALLEN SENIOR RECREATION CENTER MULTI-PURPOSE ROOM (TWO
SECTIONS); PROVIDING A REPEALING CLAUSE; AND PROVIDING AN EFFECTIVE DATE.
5.
Authorize the City Manager to Execute a Facilities Agreement with Wal-Mart Real Estate
Business Trust for the Improvements to Angel Parkway (FM 2551).
6.
Authorize the City Manager to Purchase One (1) Tandem Axle Dump Truck with Related
Equipment from Southwest International Trucks, Inc., Through the Texas Local Government
Statewide Purchasing Cooperative in the Amount of $93,315.10.
7.
Award Bid and Authorize the City Manager to Execute a Contract with Jim Bowman
Construction Company, L.P. in the Amount of $517,080.50 for 2012 Street and Alley Repair
Project (Various Locations) and Establish a Project Budget in the Amount of $650,000.
8.
Award Bid and Authorize the City Manager to Execute Contracts with Vulcan Signs Inc. for
Street Signs, Sign Blanks and Stop Signs for an Amount of $40,000; Racal Inc. for Street Sign
Blanks for an Amount of $20,000 and Allied Tube & Conduit Corporation for Sign Posts for an
Amount of $30,000, with a Total Amount Not to Exceed $90,000.
9.
Receive Investment Report for the Period Ending September 30, 2011.
The motion carried.
ALLEN CITY COUNCIL
REGULAR MEETING
DECEMBER 13, 2011
PAGE
10. Conduct a Public Hearing and Adopt a Resolution Approving the 2010-2011Comprehensive
Annual Performance Evaluation Report (CAPER) for the Community Development Block
Grant (CDBG) Program.
Mayor Terrell opened the public hearing and asked anyone wishing to speak for or against this item to
do so at this time.
With no one speaking, Mayor Terrell closed the public hearing.
RESOLUTION NO. 3052-12-11(R): A RESOLUTION OF THE CITY COUNCIL OF THE CITY
OF ALLEN, COLLIN COUNTY, TEXAS, APPROVING THE 2010-2011 COMPREHENSIVE
ANNUAL PERFORMANCE EVALUATION REPORT (CAPER); AUTHORIZING ITS
SUBMISSION TO THE U.S. DEPARTMENT OF HOUSING AND URBAN DEVELOPMENT
(HUD); REPEALING ALL RESOLUTIONS IN CONFLICT; PROVIDING A SEVERABILITY
CLAUSE; AND PROVIDING AN EFFECTIVE DATE.
MOTION: Upon a motion made by Councilmember Obermeyer and a second by Councilmember
Herald, the Council voted six (6) for and none (0) opposed to adopt Resolution No. 3052-12-
I1(R), as previously captioned, approving the 2010-2011 Comprehensive Annual
Performance Evaluation Report (CAPER) for the Community Development Block Grant
program. The motion carried.
Other Business
11, Calendar
• December 21 - Canvass of the Special Election
• December 23 and 26, January 2 - City Facilities Holiday Closings
• January 10, 2012 - Next Regular Council Meeting
12. Items of Interest
The Executive Session was not held.
13. Reconvene and Consider Action on Items Discussed during Executive Session.
MOTION: Upon a motion made by Mayor Pro Tem Stout and a second by Councilmember Obermeyer,
the Council voted six (6) for and none (0) opposed to adjourn the Regular Meeting of the
Allen City Council at 7:26 p.m. on Tuesday, December 13, 2011. The motion carried.
I
ALLEN CITY COUNCIL
REGULAR MEETING
DECEMBER 13, 2011 PAGE 4
These minutes approved on the 10' day of January, 2012.
APPROVED:
,49LOcy
Stephen Terrell, MAYOR
ATTEST:
She1 ey B. George ITV SECRETA