Min - City Council - 2012 - 08/17 - WorkshopCity Staff Present:
Peter H. Vargas, City Manager
Shelli Siemer, Assistant City Manager
Shelley B. George, City Secretary
Pete Smith, City Attorney
Kevin Hammeke, Finance Director
City Staff Present Throueh Saturday, Aueust 18, 2012:
Joanne Stoehr, Assistant Finance Director
Trish Featherston, Budget Manager
Dana Thornhill, Accounting Manager
Bill Hawley, Fire Chief
Sid Hudson, Information Technology Director
Brian Harvey, Police Chief
Teresa Warren, Public and Media Relations Officer
City Staff Attending Department Presentations Only on Saturday, Aueust 18, 2012:
Stephen Massey, Community Services Director
Jimmy Knipp, Community Services Assistant Director
Chris Flanigan, Engineering Director
Monika Kretschmer, Human Resources Director
Jeff Timbs, Library Director
Ogden "Be" Bass, Community Development Director
Lee Battle, Community Development Assistant Director
Tim Dentler, Parks and Recreation Director
Brian Bristow, Parks and Recreation Assistant Director
Lori Smeby, Parks and Recreation Assistant Director
Johnny Thomason, Police Lieutenant
Ken Myers, Police Lieutenant
ALLEN CITY COUNCIL
FY 2012-2013 BUDGET WORKSHOP
TANGLEWOOD ON LAKE TEXOMA
POTTSBORO,TEXAS
AUGUST 17, 18, AND 19, 2012
Present:
Stephen Terrell, Mayor
Councilmembers:
Gary L. Caplinger, Mayor Pro Tem
Kurt Kizer
Ross Obermeyer
Joey Herald
Robin L. Sedlacek
Baine Brooks
City Staff Present:
Peter H. Vargas, City Manager
Shelli Siemer, Assistant City Manager
Shelley B. George, City Secretary
Pete Smith, City Attorney
Kevin Hammeke, Finance Director
City Staff Present Throueh Saturday, Aueust 18, 2012:
Joanne Stoehr, Assistant Finance Director
Trish Featherston, Budget Manager
Dana Thornhill, Accounting Manager
Bill Hawley, Fire Chief
Sid Hudson, Information Technology Director
Brian Harvey, Police Chief
Teresa Warren, Public and Media Relations Officer
City Staff Attending Department Presentations Only on Saturday, Aueust 18, 2012:
Stephen Massey, Community Services Director
Jimmy Knipp, Community Services Assistant Director
Chris Flanigan, Engineering Director
Monika Kretschmer, Human Resources Director
Jeff Timbs, Library Director
Ogden "Be" Bass, Community Development Director
Lee Battle, Community Development Assistant Director
Tim Dentler, Parks and Recreation Director
Brian Bristow, Parks and Recreation Assistant Director
Lori Smeby, Parks and Recreation Assistant Director
Johnny Thomason, Police Lieutenant
Ken Myers, Police Lieutenant
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ALLEN CITY COUNCIL
WORKSHOP SESSION
AUGUST 17, 18, AND 19, 2012
FRIDAY, AUGUST 17.2012
PAGE
The Allen City Council convened the FY 2012-2013 Budget Workshop Session at 1:06 p.m. on Friday, August
17, 2012, in the Harbour Room of Tanglewood Resort Hotel and Conference Center, 290 Tanglewood Circle,
Pottsboro, Texas. Mayor Terrell called the meeting to order and announced a quorum was present.
12 Noon — 1:00 P.M.
Lunch, Tanglewood Dining Room
1:06 P.M.
Call to Order and Announce Quorum is Present
1.07 P.M. — 2:26 P.M
Overview of Budgets
• Peter H. Vargas, City Manager
- Budget Video
• Trish Featherston, Budget Manager
- Budget Overview
• Kevin Hammeke, Finance Director
- Budget Implications
2:26 P.M. - 2:45 P.M.
Question and Answer Session Regarding Proposed Budget
2'45 P.M. - 3:04 P.M.
Break
3'04 P.M. — 4:00 P.M.
Presentation of City of Allen Citizen Satisfaction Survey Results —
. Dr. Paul Rugierre, UNT Survey Research Center
4'00 P.M. - 4.07 P.M.
Questions
4.07 P.M. - 5:25 P.M.
Department Presentation
• Bill Hawley, Fire Chief
- Year in Review
5:25 P M - 5:45 P.M.
Question and Answer Session Regarding Proposed Budget
The Budget Workshop Session
was recessed at 5:45 p.m. on Friday, August 17, 2012.
7'00 P.M.
Dinner, Tanglewood Dining Room
SATURDAY, AUGUST 18, 2012
The Allen City Council reconvened the FY 2012-2013 Budget Workshop Session at 8:40 a.m. on Saturday,
August 18, 2012, in the Harbour Room of Tanglewood Resort Hotel and Conference Center, 290 Tanglewood
Circle, Pottsboro, Texas. Mayor Terrell reconvened the meeting to order and announced a quorum was
present.
8:00 A.M. — 8:30 A.M. Breakfast, Tanglewood Dining Room
8 40 A.M. — 10:06 A.M. Department Presentation
Brian Harvey, Police Chief
- Year in Review
ALLEN CITY COUNCIL
WORKSHOP SESSION
AUGUST 17, 18, AND 19, 2012 PAGE 3
10:06 AM. - 10.10 A.M.
Question and Answer Session Regarding Proposed Budget
10:10 A.M. — 10:25 A.M.
Break
10:26 A.M. — 11.30 A M.
Department Presentation
• Steve Massey, Community Services Director
- Update on Water/Sewer Fund
- Update on NTMWD's CIP Projects
11.30 A.M. - 11,46 A.M.
Question and Answer Session Regarding Proposed Budget
l 1'46 A M. - 12:15 P.M.
Department Presentation
• Bo Bass, Community Development Director
- Development Trends
12:15 P.M. - 12:33 P.M.
Question and Answer Session Regarding Proposed Budget
12:33 P.M — 1.33 P M.
Lunch, Tanglewood Dining Room
1.33 P.M. — 3.00 P.M.
Department Presentation
• Tim Derider, Parks and Recreation Director
- General Programs Update
Golf Course Update
Event Center
3:00 P.M. - 3*57 P.M.
Question and Answer Session Regarding Proposed Budget
3:57 P.M. -4:16 P.M.
Break
4 16 P.M. — 5:03 P.M.
Department Presentation
• Monika Kretschmer, Human Resources Director
- Update on Class and Compensation
5:03 P.M. — 5:30 P.M
Council Discussion Regarding the Proposed Budget
The Budget Workshop Session
was recessed at 5:30 p.m. on Saturday, August 18, 2012.
7:00 P.M
Dinner, Tanglewood Dining Room
SUNDAY, AUGUST 19.2012
The Allen City Council reconvened the FY 2012-2013 Budget Workshop Session at 9.30 a.m. on Sunday,
August 19, 2012, in the Harbour
Room of Tanglewood Resort Hotel and Conference Center, 290 Tanglewood
Circle, Pmusboro, Texas. Mayor Terrell reconvened the meeting to order and announced a quorum was
present.
8:30 A.M — 920 A M.
Breakfast, Tanglewood Dining Room
9:30 A.M. — 10:44 A.M.
Annual Review of Council Rules of Order and Procedure
1044 A.M. — 2.05 P.M.
Council Discussion Regarding the Proposed Budget
ALLEN CITY COUNCIL
WORKSHOP SESSION
AUGUST 17, 18, AND 19, 2012 PAGE 4
EXECUTIVE SESSION. An Executive Session was not held.
2:05 P.M. Adjourn
MOTION: Upon a motion made by Councilmember Herald and a second by Councilmember Kizer, the
Council voted seven (7) for and none (0) opposed to adjourn the FY 2012-2013 Budget
Workshop Session at 2:05 p.m. on Sunday, August 19, 2012, in the Harbour Room of
Tanglewood Resort Hotel and Conference Center, 290 Tanglewood Circle, Pottsboro, Texas.
These minutes approved on the 28"' day of August, 2012.
APPROVED:
AQM%u�o
Stephe Terrell, MAYOR
ATTEST:
Shelley B. Geo ITY SECRETARY
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