Min - City Council - 2012 - 09/25 - RegularALLEN CITY COUNCIL
REGULAR MEETING
SEPTEMBER 25, 2012
Present:
Stephen Terrell, Mayor
Councilmembers:
Gary L. Caplinger, Mayor Pro Tem
Kurt Kizer
Ross Obermeyer
Joey Herald
Robin L Sedlacek
Baine Brooks
City Staff:
Peter H. Vargas, City Manager
Shelli Siemer, Assistant City Manager
Shelley B. George, City Secretary
Teresa Warren, Director, Public and Media Relations Office
Peter G. Smith, City Attorney
Workshop Session
With a quorum of the Councilmembers present, the Workshop Session of the Allen City Council was called to
order by Mayor Terrell at 6:25 p.m, on Tuesday, September 25, 2012, in the Council Conference Room of the
Allen City Hall, 305 Century Parkway, Allen, Texas.
• Briefing Regarding a Change in the Use of Force Policy
• Committee Updates from City Council Liaisons
• Questions on Current Agenda
With no further discussion, the Workshop Session of the Allen City Council was adjourned at 7.00 p.m. on
Tuesday, September 25, 2012.
Call to Order and Announce a Ouorum is Present
With a quorum of the Councilmembers present, the Regular Meeting of the Allen City Council was called to
order by Mayor Terrell at 7'06 p.m on Tuesday, September 25, 2012, in the Council Chambers of the Allen
City Hall, 305 Century Parkway, Allen, Texas.
Pledge of Allegiance
Public Recoenition
1. Citizens' Comments.
ALLEN CITY COUNCIL
REGULAR MEETING
SEPTEMBER 25, 2012 PAGE 2
2. Presentation of Proclamations by the Office of the Mayor:
• Presentation of a Proclamation to Representatives of the Caddo Nation of the Allen Indian Guides
and Princesses Organization Proclaiming September 25, 2012, as Allen Indian Guides and
Princesses Dar
• Presentation of a Proclamation to Part Bourland, Development Officer, United Way of
Metropolitan Dallas, Proclaiming October I, 2012, as Live United Dm,
Consent Agenda
MOTION: Upon a motion made by Counedmember Herald and a second by Councilmember Brooks, the
Council voted seven (7) for and none (0) opposed to adopt the items on the Consent Agenda
as follows
3. Approve Minutes of the September 11, 2012, Regular Meeting.
4. Adopt an Ordinance Amending Various Sections of the Code of Ordinances, Chapter 4
"Building Regulations" Relating to Establishment of Registration and License Fees for Certain
Trades and Amending the Allen Land Development Code Article I "General Provisions" by
Adding Section 1.09 "Fees and Charges" and Amending Article III "Building Regulations" by
Adding Section 3.10 "Contractor Registration."
ORDINANCE NO. 3105-9-12: AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF
ALLEN, COLLIN COUNTY, TEXAS, AMENDING THE CODE OF ORDINANCES, CHAPTER 4
"BUILDING REGULATIONS" BY AMENDING SECTION 4-8 "AIR CONDITIONING AND
REFRIGERATION CONTRACTORS,' SECTION 4-9 "IRRIGATION CONTRACTORS,- AND
SECTION 4-37 "ELECTRICIAN LICENSE FEES' BY PROVIDING FOR ADOPTION OF
REGISTRATION FEES BY RESOLUTION OF THE CITY COUNCIL, AMENDING THE ALLEN
LAND DEVELOPMENT CODE, AS AMENDED, BY AMENDING ARTICLE I "GENERAL
PROVISIONS' BY ADDING A NEW SECTION 1.09 TITLED "FEES AND CHARGES'
REGARDING THE ESTABLISHMENT OF FEES AND CHARGES AND ARTICLE III
"BUILDING REGULATIONS" BY ADDING A NEW SECTION 3.10 TITLED "CONTRACTOR
ANNUAL REGISTRATION' REGARDING THE REGISTRATION OF CERTAIN
CONTRACTORS AND INSPECTORS WORKING WITHIN THE CITY AND PAYMENT OF A
REGISTRATION FEE; PROVIDING FOR A SAVINGS CLAUSE; PROVIDING A
SEVERABILITY CLAUSE; AND PROVIDING FORAN EFFECTIVE DATE.
5. Adopt a Resolution Renewing and Extending the Policy Statement for Tax Abatement
Guidelines for the City of Allen.
RESOLUTION NO. 3106-9-12(RI: A RESOLUTION OF THE CITY COUNCIL OF THE CITY
OF ALLEN, COLLIN COUNTY, TEXAS, ADOPTING AN AMENDED POLICY STATEMENT
FOR TAX ABATEMENT GUIDELINES; AND PROVIDING AN EFFECTIVE DATE.
6. Adopt a Resolution Establishing a Goal to Reduce Electric Consumption for City Facilities by
Five Percent Per Year for Ten Years.
RESOLUTION NO. 3107-9-12(RI: A RESOLUTION OF THE CITY COUNCIL OF THE CITY
OF ALLEN, COLLIN COUNTY, TEXAS, ESTABLISHING ENERGY CONSERVATION GOALS
ALLEN CITY COUNCIL
REGULAR MEETING
SEPTEMBER 25, 2012
PAGE
AS REQUIRED BY TEXAS HEALTH AND SAFETY CODE §'388005, AS AMENDED BY
SENATE BILL 898 OF THE 82ND LEGISLATIVE SESSION OF 2011, STATE OF TEXAS;
REQUIRING THE FILING OF AN ANNUAL REPORT ON COMPLIANCE WITH THE CITY'S
ENERGY CONSERVATION GOALS WITH THE STATE ENERGY CONSERVATION OFFICE
("SECO") ON A FORM PROVIDED BY SECO; AND PROVIDING AN EFFECTIVE DATE.
7. Adopt a Resolution Reappointing Members to Fill Expiring Terms on the Board of Directors
for Tax Increment Financing (TIF) Reinvestment Zone No. 1 (Garden District).
RESOLUTION NO. 3108-9-12(Rl: A RESOLUTION OF THE CITY COUNCIL OF THE CITY
OF ALLEN, COLLIN COUNTY, TEXAS, APPOINTING THE BOARD OF DIRECTORS OF THE
ALLEN TAX INCREMENT FINANCING REINVESTMENT ZONE NO. I, AND PROVIDING
FOR AN EFFECTIVE DATE.
S. Adopt a Resolution Reappointing Members to Fill Expiring Terms on the Board of Directors
for Tax Increment Financing (TIF) Reinvestment Zone No. 2 (Central Business District).
RESOLUTION NO. 3109-9-12(R): A RESOLUTION OF THE CITY COUNCIL OF THE CITY
OF ALLEN, COLLIN COUNTY, TEXAS, APPOINTING THE BOARD OF DIRECTORS OF THE
ALLEN TAX INCREMENT FINANCING REINVESTMENT ZONE NO. 2, AND PROVIDING
FOR AN EFFECTIVE DATE.
9. Adopt a Resolution Designating The Allen American as the Official Newspaper of the City of
Allen for Fiscal Year 2012-2013.
RESOLUTION NO. 3110-9-12(Rl: A RESOLUTION OF THE CITY COUNCIL OF THE CITY
OF ALLEN, COLLIN COUNTY, TEXAS, DESIGNATING THE .ALLEN AMERICAN AS THE
OFFICIAL NEWSPAPER OF THE CITY OF ALLEN, COLLIN COUNTY, TEXAS, FOR FISCAL
YEAR 2012-2013, AUTHORIZING THE CITY MANAGER TO CONTRACT WITH THE ALLEN
AMERICAN, AND PROVIDING AN EFFECTIVE DATE,
10. Authorize the City Manager to Execute a Professional Services Agreement with Cynthia Porter
Gore as the City's Alternate Municipal Court Judge for a Period of Two Years Beginning on
October 1, 2012.
11. Authorize the City Manager to Execute a Four -Year Lease Agreement with E -Z -GO with an
Annual Lease Amount of 579,401.60 for Ninety (90) Golf Carts for The Courses at Watters
Creek.
12. Award Bid and Authorize the City Manager to Execute a Two -Year Unit Price Agreement with
Estrada Concrete Company, LLC for Concrete Repair Services with Estimated Annual
Expenditures not to Exceed $75,000 with Three One -Year Options to Renew.
13. Receive the Summary of Property Tax Collections as of August 2012
14. Receive the Capital Improvement Program (CIP) Status Reports.
The motion carried
ALLEN CITY COUNCIL
REGULAR MEETING
SEPTEMBER 25, 2012 PAGE 4
15. Adopt a Resolution Amending Building and Inspection Permit Fees and Annual Contractor
Registration Fees.
RESOLUTION NO. 3111-9-12(R): A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF
ALLEN, COLLIN COUNTY, TEXAS, ESTABLISHING ANNUAL CONTRACTOR
REGISTRATION FEES IN ACCORDANCE WITH CHAPTER 4 OF THE CODE OF
ORDINANCES AND SECTION 3.10 OF THE ALLEN LAND DEVELOPMENT CODE, AS
AMENDED, AND BUILDING PERMIT AND INSPECTION FEES PURSUANT TO ARTICLE III
OF THE ALLEN LAND DEVELOPMENT CODE, AS AMENDED, AND PROVIDING FOR AN
EFFECTIVE DATE.
MOTION: Upon a motion made by Councilmember Sedlaeck and a second by Councilmember
Obermeyer, the Council voted seven (7) for and none (0) opposed to adopt Resolution No
3111-9-12(R), as previously captioned, amending building and inspection permit fees and
annual contractor registration fees The motion carried.
The Mayor moved to Other Business
Other Business
17. Items of Interest.
Council wished a happy birthday to Assistant City Manager Shelli Siemer
Council wished a happy birthday to Katie Herald.
The Chamber of Commerce will host a Golf Tournament on October 12.
• The Kiwams Club will host a Golf Tournament on October 18
•
Council recognized Boy Scouts from Troops 328 in attendance as a requirement for earning the
citizenship in community and communications merit badges.
18. Calendar.
• October 2 -National Night Out/6-9 p.m.
The Regular Meeting was recessed at 7.26 p.m.
Executive Session
In accordance with the Texas Government Code, the Allen City Council convened into Executive Session at
7 39 p.m. on Tuesday, September 25, 2012, in the Council Conference Room, 305 Century Parkway, Allen,
Texas, in order to discuss matters pertaining to:
19. Personnel Pursuant to Section 551.074 of the Texas Government Code —
Discuss Appointments to the Arts Center of North Texas, Board of Adjustment, Building and
Standards Commission, Community Development Corporation, Economic Development
Corporation, and Planning and Zoning Commission.
The Executive Session adjourned at 9.26 p m. on Tuesday, September 25, 2012
20. Reconvene and Consider Action on Items Discussed during Executive Session.
ALLEN CITY COUNCIL
REGULAR MEETING
SEPTEMBER 25, 2012
PAGE 5
The Allen City Council reconvened into the Regular Meeting at 927 p.m. on Tuesday.
September 25, 2012.
16. Consider Appointments to Fill Expiring Terms and Vacancies on the Following Boards,
Commissions, Committees and Corporations: Animal Shelter Advisory Committee, The Arts
Center of North Texas, Board of Adjustment/Building and Standards Commission/Sign Control
Board, Central Business District Design Review Committee, Community Development
Corporation Board, Economic Development Corporation Board, Keep Allen Beautiful Board,
Library Board, Parks and Recreation Board, Planning and Zoning Commission, Public Art
Committee, and Health Officer.
MOTION: Upon a motion made by Councilmember Sedlacek and a second by Councilmember
Caplinger, the Council voted seven (7) for and none (0) opposed to accept the nominations
presented by the Council Nominating Committee and that the slate of individuals nominated
be appointed by acclamation to the designated places as follows:
Animal Shelter Advisory
Committee
Exoiration Date
Place No. 2
Kathryn May
September 30, 2014
Place No.4
Dawn Blue
September 30, 2014
Board of Adjustment/Building
& Standards Commission/
Place No 2
Sign Board
September 30, 2014
Exoiration Date
Place No. 2
Ken Barry
September 30, 2014
Place No. 4
Deborah Angell Smith
September 30, 2014
AIL Place No 2
Ron Alexander
September 30, 2014
Central Business District Design Review Committee
Expiration Date
Place No 2
Michael Orr
September 30, 2014
Keep Allen Beautiful
Expiration Date
Place No 2
Kelly McDonald
September 30, 2014
Place No. 4
Marty Brown
September 30, 2014
Place No. 6
Kerry Craven
September 30, 2014
Library Board
Expiration Date
Place No 2
Diane Knaack
September 30, 2014
Place No 4
Geoffrev Smith
September 30, 2014
Place No. 6
Devita Widmer
September 30, 2014
Arts Center of North Texas
(Allen Member)
Expiration Date
Place No.I
Kathy Litinas
September 30,'_015
Allen City Health Officer
Expiration Date
Dr. John. R. Connolly
September 30, 2014
IThe motion carried
ALLEN CITY COUNCIL
REGULAR MEETING
SEPTEMBER 25, 2012
PAGE 6
MOTION: Upon a motion made by Councilmember Herald and a second by Councilmember
Obermeyer, the Council voted seven (7) for and none (0) opposed to adjourn the Regular
Meeting of the Allen City Council at 9:29 p.m. on Tuesday, September 25, 2012. The motion
carried.
These minutes approved on the 9ih day of October, 2012.
ATTEST:
eye, CITY SECR T'E ARY
C
APPROVED:
S�tephfrn Terrell, MAYOR