Min - City Council - 2013 - 03/12 - RegularGary L. Caplinger, Mayor Pro Tem
Kurt Kizer
Ross Obermeyer
Joey Herald
Robin L. Sedlacek
Baine Brooks
City Staff:
ALLEN CITY COUNCIL
REGULAR MEETING
MARCH 12, 2013
Peter H. Vargas, City Manager
Shelli Siemer, Assistant City Manager
Shelley B. George, City Secretary (absent)
Teresa Warren, Director, Public and Media Relations Office (absent)
Eric Ellwanger, Assistant to the City Manager
Peter G. Smith, Attorney
Julie Brock, Senior Administrative Assistant, City Secretary's Office
Workshop Session
With a quorum of the Councilmembers present, the Workshop Session of the Allen City Council was called to
order by Mayor Terrell at 6:23 p.m. on Tuesday, March 12, 2013, in the Council Conference Room of the
Allen City Hall, 305 Century Parkway, Allen, Texas.
• Introduction of Dr. Cindy Briggs, Library Board Chairperson
• Update Regarding Implementation of the Police Department Deployment Study
• Committee Updates from City Council Liaisons
• Questions on Current Agenda
With no further discussion, the Workshop Session of the Allen City Council was adjourned at 7:00 p.m on
Tuesday, March 12, 2013.
Call to Order and Announce a Quorum is Present
With a quorum of the Councilmembers present, the Regular Meeting of the Allen City Council was called to
order by Mayor Terrell at 7:06 p.m. on Tuesday, March 12, 2013, in the Council Chambers of the Allen City
Hall, 305 Century Parkway, Allen, Texas
Pledge of Allegiance
Public Recognition
Present
Stephen Terrell, Mayor
Councilmembers:
Gary L. Caplinger, Mayor Pro Tem
Kurt Kizer
Ross Obermeyer
Joey Herald
Robin L. Sedlacek
Baine Brooks
City Staff:
ALLEN CITY COUNCIL
REGULAR MEETING
MARCH 12, 2013
Peter H. Vargas, City Manager
Shelli Siemer, Assistant City Manager
Shelley B. George, City Secretary (absent)
Teresa Warren, Director, Public and Media Relations Office (absent)
Eric Ellwanger, Assistant to the City Manager
Peter G. Smith, Attorney
Julie Brock, Senior Administrative Assistant, City Secretary's Office
Workshop Session
With a quorum of the Councilmembers present, the Workshop Session of the Allen City Council was called to
order by Mayor Terrell at 6:23 p.m. on Tuesday, March 12, 2013, in the Council Conference Room of the
Allen City Hall, 305 Century Parkway, Allen, Texas.
• Introduction of Dr. Cindy Briggs, Library Board Chairperson
• Update Regarding Implementation of the Police Department Deployment Study
• Committee Updates from City Council Liaisons
• Questions on Current Agenda
With no further discussion, the Workshop Session of the Allen City Council was adjourned at 7:00 p.m on
Tuesday, March 12, 2013.
Call to Order and Announce a Quorum is Present
With a quorum of the Councilmembers present, the Regular Meeting of the Allen City Council was called to
order by Mayor Terrell at 7:06 p.m. on Tuesday, March 12, 2013, in the Council Chambers of the Allen City
Hall, 305 Century Parkway, Allen, Texas
Pledge of Allegiance
Public Recognition
ALLEN CITY COUNCIL
REGULAR MEETING
MARCH 12, 2013 PAGE 2
1. Citizens' Comments.
2. Presentation of a Proclamation to Keep Allen Beautiful Proclaiming the Month of March as
Adopt a Highway and Adopt a Waterway Month.
3. Present Certificates of Appreciation from the Mayor and Keep Allen Beautiful to Groups that
Participate in Allen's Adopt a Highway and Adopt a Waterway Programs.
4. Presentation of the Library Board's Annual Report by Chairperson Dr. Cindy Briggs.
Consent Anenda
MOTION: Upon a motion made by Councilmember Herald and a second by Councilmember Sedlacek,
the Council voted seven (7) for and none (0) opposed to adopt the items on the Consent
Agenda as follows.
5. Approve Minutes of the February 26, 2013, Regular Meeting.
6. Approve Minutes of the February 25, 2013, Special Called Joint Meeting with the Allen
Economic Development Corporation Board of Directors.
7. Adopt an Ordinance Canceling the May 11, 2013, General Election.
ORDINANCE NO. 3143-3-13: AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF
ALLEN, COLLIN COUNTY, TEXAS, CANCELING THE ELECTION SCHEDULED TO BE
HELD MAY 1l, 2013, FOR THE PURPOSE OF ELECTING THE CITY COUNCILMEMBER
FOR PLACE NO. 4 AND 6; DECLARING EACH UNOPPOSED CANDIDATE ELECTED TO
OFFICE; ORDERING THE POSTING OF THIS ORDINANCE AT CITY HALL AND AT THE
MUNICIPAL COURT AND PARKS ADMINISTRATION BUILDING POLLING PLACE ON
ELECTION DAY, PROVIDING A SEVERABILITY CLAUSE, AND DECLARING AN
EFFECTIVE DATE
8. Authorize the City Manager to Execute the North Texas Public Works Mutual Aid Agreement
with Participating North Central Texas Local Governments and any Public/Political Sub -
Division within the State of Texas.
9. Authorize the City Manager to Purchase Carpet from Gomez Floor Covering, Inc., for the
Allen Public Library and Municipal Court/Parks & Recreation Community Room Carpet
Replacement Project Through the Purchasing Cooperative (Buy Board) in the Amount of
$102,546.73.
10. Authorize the City Manager to Execute a Purchase and Sales Agreement with Allen
Independent School District in the Amount of $223,482.40 for the Sale of 3.4203 Acres of Land.
Il. Award Bid and Authorize the City Manager to Execute a Contract with XIT Paving &
Construction, Inc. for an Amount Not to Exceed $654,236.96 for the Construction of Ridgeview
Drive, Phase 1, from Watters Road to Stacy Road, and Amend the Project Budget to
$1,470,000.
ALLEN CITY COUNCIL
REGULAR MEETING
MARCH 12, 2013
PAGE
12. Award Bid and Authorize the City Manager to Execute a Contract with All Around Lawn
Care, Inc. for an Amount Not to Exceed $312,583.46 for the Construction of Hillside Park and
Establish a Project Budget of $433,958.30.
The motion carried
Reeular Aeenda
13. Conduct a Public Hearing and Adopt an Ordinance to Amend the Development Regulations to
Increase the Number of Special Events Allowed and Adopt a Temporary Use and Special Event
Location Map for Planned Development No. 99 for Watters Creek at Montgomery Farm.
Mayor Terrell opened the public hearing and asked anyone wishing to speak for or against this item to
do so at this time.
With no one speaking, Mayor Terrell closed the public hearing.
ORDINANCE NO. 3144-3-13: AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF
ALLEN, COLLIN COUNTY, TEXAS, AMENDING THE ALLEN LAND DEVELOPMENT
CODE, ZONING REGULATIONS AND ZONING MAP, AS PREVIOUSLY AMENDED, BY
AMENDING "PD" PLANNED DEVELOPMENT NO. 99 (PD -99), BY AMENDING EXHIBIT "C"
"DEVELOPMENT STANDARDS" BY ADDING A NEW SECTION C TITLED "TEMPORARY
USES/SPECIAL EVENTS" RELATING TO THE REGULATION AND LOCATION OF
CERTAIN TEMPORARY USES AND SPECIAL EVENTS WITHIN PD -99 AND ADDING A
NEW EXHIBIT "G" TITLED "TEMPORARY USE AND SPECIAL EVENT LOCATION MAP";
PROVIDING A CONFLICTS RESOLUTION CLAUSE; PROVIDING A SAVINGS CLAUSE;
PROVIDING A SEVERABILITY CLAUSE, PROVIDING A PENALTY OF FINE NOT TO
EXCEED $2000.OQ AND PROVIDING FOR AN EFFECTIVE DATE.
MOTION: Upon a motion made by Councilmember Obermeyer and a second by Councilmember Kizer,
the Council voted seven (7) for and none (0) opposed to Adopt Ordinance No. 3144-3-13, as
previously captioned, to amend the Development Regulations to increase the number of
special events allowed and adopt a Temporary Use and Special Event Location Map for
Planned Development No. 99 for Watters Creek at Montgomery Farm. The motion carried.
Other Business
14. Calendar.
• March 19, TxDOT Public Hearing for US75 Expansion, Allen Senior Recreation Center, 6 p.m.
15. Items of Interest.
• Councilmember Sedlacek announced that the Allen Event Center would be hosting the National
Collegiate Wrestling Championships March 14-16.
• Councilmember Kizer announced the ACO Winemasters event on March 22.
Executive Session
The Executive Session was not held.
ALLEN CITY COUNCIL
REGULAR MEETING
MARCH 12, 2013
I
PAGE
MOTION: Upon a motion made by Councilmember Herald and a second by Councilmember Brooks, the
Council voted seven (7) for and none (0) opposed to adjourn the Regular Meeting of the
Allen City Council at 7,40 p.m. on Tuesday, March 12, 2013. The motion carried.
These minutes approved on the 26' day of March, 2013.
Shelley B. George, C, CITY SECIZETARY
I
APPROVED:
0J:?
*Stepnll, MAYOR