Min - City Council - 2013 - 08/13 - RegularALLEN CITY COUNCIL
REGULAR MEETING
AUGUST 13,2013
Present
Stephen Terrell, Mayor (absent)
Councilmembers:
Gary 1... Caplinger, Mavor Pro Tem
Kurt Kizer
Ross Obenneyer
Joey Herald
Robin L. Sedlacek (arrived 6:49 p.m.)
Baine Brooks
Citv Staff:
Peter R Vargas, City Manager
Shelli Siemer, Assistant City Manager
Shelley B. George, City Secretar) (absent)
Teresa Warren, Director, Public and Media Relations Office
Eric Ellwanger, Assistant to the City Manager
Pete Smith, City Attorney
Julie Brock, City Secretary's Office
Workshop Session
With a quorum of the Councilmembers present, the Workshop Session of the Allen City Council was called to
order by Mayor Terrell at 6.17 p in on Tuesday, August 13, 2013, in the Council Conference Room of the
Allen City }gall, 305 Cannot) Parkway, Allen, Teras.
• Allen Economic Development Corporation Presentation
• Committee Updates from City Council Liaisons
• Questions on Current Agenda
With no further discussion, the Workshop Session of the Allen City Council was adjourned at 6:54 p.m, on
Tuesday, August 13, 2013.
Call to Order and Announce a Quorum is Present
With a quorum of the Councdmembcrs present, the Regular Meeting of the Allen City Council was called to
order by Mayor Pro Tem Caplinger at 7 00 p.m. on Tuesday, August 13, 2013, in the Council Chambers of the
Allen City Hall, 305 Century Parkway, Allen, `rexas.
Pledge of Allegiance
Public Recognition
Citizens' Comment
ALLEN CITY COUNCIL
REGULAR MEETING
AUGUST 13, 2013 PAGE 2
Consent Agenda
MOTION: Upon a motion made by Councilrnember Herald and a second by Councilmember
Obermeyer, the Council voted six (6) for and none (0) opposed to adopt the items on the
Consent Agenda as follows.
2. Approve Minutes of the July 23, 2013, Regular Meeting.
3. Accept the Resignation of Kerry Craven and Declare a Vacancy in Place No. 6 on the Keep
Allen Beautiful Board.
4. Adopt a Resolution Authorizing the City Manager to Enter into an Interlocal Agreement
Between the City of Allen and Collin County for Right of Way Costs for the US 75 and SH 121
Interchange and Amend the Project Budget to $890,000.
RESOLUTION NO. 3163-8-13(P): A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF
ALLEN, COLLIN COUNTY. TEXAS, APPROVING THE TERMS AND CONDITIONS OF AN
INTERLOCAL AGREEMENT BY AND BETWEEN THE CITY OF ALLEN, TEXAS, AND
COLLIN COUNTY, TEXAS. AUTHORIZING PARTICIPATION IN THE RIGHT OF WAY COSTS
FOR THE INTERCHANGE BETWEEN US 75 (CENTRAL EXPRESSWAY) AND SH 121 (SAM
RAYBURN TOLLWAY), AUTHORIZING ITS EXECU'T'ION BY THE CITY MANAGER OR
DESIGNEE, AND PROVIDING AN EFFECTIVE DATE,
5. Authorize the City Manager to Execute a Facilities Agreement with Creckside Allen, LLC and
Creekside at Ridgeview Homeowners Association, Inc. Related to Maintenance of Non -
Standard Street Lights.
6. Award Bid and Authorize the City Manager to Execute a Contract with SYR Construction
Company, Inc, in the Amount of $3,777,600,60 for Whis-Lynge Hill and Rolling Hill Estates
Water and Sanitary Sewer Rehabilitation and Amend the Project Budget to $4,485,000.
7. Authorize the City Manager to Execute a Professional Service Contract with Alliance
Geotechnical Group in the Amount of $51,952.50 for Construction Materials Testing for the
Whis-Lynge Hill and Rolling Hill Estates Water and Sanitary Sewer Rehabilitation Project.
8. Award Bid and Authorize the City Manager to Execute a Contract with Durable Specialties,
Inc, in the Amount of $185,000 for the Traffic Signal Construction at Exchange Parkway &
Bossy Bulls and Establish a Project Budget in the Amount of 5230,000.
9. Award Bid and Authorize the City Manager to Execute the Purchase of Police Uniforms and
Equipment with Red The Uniform Tailor for an Annual Amount not to Exceed $73,000 for
One -Year with Four Optional One -Year Renewals,
10. Award Bid and Authorize the City Manager to Execute the Purchase of Printing Services on an
As -Needed Basis with AC Printing in the Estimated Amount of $40,000, Logan Graphics in the
Estimated Amount of $50,000, Martield Inc. in the Estimated Amount of $4,000, Print Tyme in
the Estimated .Amount of $2,100 and The Print Station in the Estimated Amount of 51,200; for
a Total Annual Amount not to Exceed $97,300 for One Year with Two Optional One -Year
Renewals.
ALLEN CITY COUNCIL
REGULAR MEETING
AUGUST 13, 2013
PAGE
it. Award Bid and Authorize the City Manager to Execute the Purchase of Promotional Products
on an As -Needed Basis with Halo Branded Solutions, Authentic Promotions, Uniforms
Incorporated, Jpaul Company, Pinnacle Office Products and Crestline Specialties
Incorporated; for a Total Annual Amount not to Exceed $55,000 for One -Year with Two
Optional One -Year Renewals.
12. Investment Report for the Period Ending June 30, 2013.
13. Financial Report for Period Ending June 30, 2013.
The motion carried.
Regular Aeenda
14. Conduct a Public Hearing on the Fiscal Year 2013-2014 Budget as Required by Article IV,
Section 4.04 of the Allen City Charter.
Mayor Pro Tem Caplinger opened the public hearing and asked anyone wishing to speak for or
against this item to do so at this time
With no one speaking, Mayor Pro Tem Caplinger closed the public hearing
Mayor Pro Tem Caplinger announced that the City Council will conduct a second public hearing on
August 27, 2013, and the City Council will vote on the budget at the September 10, 2013, City
Council meeting at 7:00 p.m. at Allen City Hall, 305 Century Parkway, Allen, Texas.
15. Conduct a Public Hearing Regarding the Fiscal Year 2013-2014 City Tax Rate.
Mayor Pro Tem Caplinger opened the public hearing and asked anyone wishing to speak for or
against this item to do so at this time.
With no one speaking, Mayor Pro Tem Caplinger closed the public hearing.
MOTION: Upon a motion made by Councilmember Sedlacek and a second by Councilmember
Obeimeyer, the Council voted six (6) for and none (0) opposed to set the City Council
meeting date of September 10, 2013, at 7:00 PM at Allen City Hall, 305 Century Parkway,
Allen, Texas, to vote on the proposed tae rate of 55.2 cents per $100 of the certified appraised
value for the Fiscal Year 2013-2014 budget. The motion carried
Other Business
16. Calendar.
• August 23-25 — City Council Budget Workshop, Tanglewood Hotel
• August 27 — City Council will conduct the Second Public Hearing on the Proposed
• Fiscal Year 2013-2014 Budget, 7 p.m., Allen Cit}Hall
c August 27 — Cit} Council will conduct the Second Public Hearing on the Proposed
Fiscal Year 2013-2014 Tax Rate, 7 p.m , Allen City Hall
ALLEN CITY COUNCIL
REGULAR MEETING
AUGUST 13, 2013
1 17 Items of Interest.
0
0
PAGE
• Mayor Pro Tem Caplinger wished a Happy Birthday to Councilmember Obermeyer.
• Councilmember Herald wished a Happy 14th Birthday to his daughter, Harlin.
• Council recognized Boy Scouts from Troops 226 and 1299 in attendance as a requirement for
earning their citizenship in community and communications merit badges.
Executive Session
The Executive Session was not held.
MOTION: Upon a motion made by Councilmember Herald and a second by Councilmember Brooks, the
Council voted six (6) for and none (0) opposed to adjourn the Regular Meeting of the Allen
City Council at 7:20 p.m, on Tuesday, August 13, 2013 The motion carried.
These minutes approved on the 27" day of August, 2013.
ATTEST. y� ��
Shelley B. George, C, CITY SEC ARY
APPROVED:
-f
Stephen Per.11, MAYOR