Min - City Council - 2013 - 08/23 - WorkshopALLEN CITY COUNCIL
FY 2013-2014 BUDGET WORKSHOP
TANGLEWOOD ON LAKE TEXOMA
POTTSBORO,TEXAS
AUGUST 23, 24, AND 25, 2013
Present:
Stephen Terrell, Mayor
Councilmembers:
Gary L. Caplinger, Mavor Pro Tem
Kurt Kizer
Ross Obenneyer
Joey Herald
Robin L. Sedlacek
Baine Brooks
City Staff Present-.
Peter H. Vargas, City Manager
Shelli Siemer, Assistant City Manager
Shelley B. George, City Secretary
Pete Smith, City Attorney
Kevin Hammeke, Finance Director
Citv Staff Present Through Saturday, Aueust 24, 2013:
Eric Ellwanger, Assistant to the City Manager
Joanne Stoehr, Assistant Finance Director
Chris Landrum, Senior Financial Analyst
Sid Hudson, Information Technology Director
Tim Dentler, Parks and Recreation Director
Bran Harvey, Police Chief
Teresa Warren, Public and Media Relations Officer
City Staff Attending Department Presentations Only on Friday. Aueust 23, 2013:
Lori Smeby, Parks and Recreation Assistant Director
City Staff Attending Department Presentations Only on Saturday. August 24, 2013:
Stephen Massey, Community Services Director
Jimmy Knipp, Community Services Assistant Director
Chris Flanigan, Engineering Director
Shawn Poe, Engineering Assistant Director
Rebecca Vice, Executive Assistant to the City Manager
Bill Hawley, Fire Chief
Jonathon Boyd, Assistant Fire Chief
Monika Kretschmer, Human Resources Director
Jeff Timbs, Library Director
Ogden "Bo" Bass, Community Development Director
Lee Battle, Community Development Assistant Director
Robert Flores, Deputy Police Chief
Glen Fowler, Deputy Police Chief
Johnny Thomason, Deputy Police Chief
Budget Workshop Agenda
August 23-25, 2013
Page 2
FRIDAY, AUGUST 23, 2013
The Allen City Council convened the FY 2013-2014 Budget Workshop Session at 1:06 p.m on Friday, August
23, 2013, in the Maritime Ballroom of Tanglewood Resort Hotel and Conference Center, 290 Tanglewood
Circle, Pottsboro, Texas. Mayor Terrell called the meeting to order and announced a quorum was present.
12 Noon Lunch, Tanglewood Dining Room
1 15 P.M. Call to Order and Announce Quorum is Present
1 18 P.M. Overview of Budgets
• Peter H Vargas, City Manager
- Budget Video
• Kevin Hammeke, Chief Financial Officer
• Chris Landrum, Senior Financial Analyst
- Budget Overview
- Budget Implications
Question and Answer Session Regarding Proposed Budget
2:13 P.M. Information Technology Department Budget Presentation
• Sid Hudson, IT Director
Project Updates
2:35 P.M. Break
3.10 P M Presentation on TAPS (Texoma Area Paratransit System) Public Transit
Services in Allen
Brad Underwood, CEO, TAPS Public Transit
4:30 P.M Parks and Recreation Department Budget Presentation
Tim Dentler, Parks and Recreation Director
Allen Event Center
The Courses at Watters Creek
The Edge at Allen Station Park
Allen Senior Recreation Center
Update on Fees
Question and Answer Session Regarding Proposed Budget
The Budget Workshop Session was recessed at 7 05 p.m. on Friday, August 23, 2013
7:30 P.M Dinner, Tanglewood Dining Room
SATURDAY, AUGUST 24, 2013
The Allen City Council reconvened the FY 2013-2014 Budget Workshop Session at 8.44 a.m. on Saturday,
August 24, 2013, in the Maritime Ballroom of Tanglewood Resort Hotel and Conference Center, 290
�� Tanglewood Circle, Pottsboro, Texas. Mayor Terrell reconvened the meeting to order and announced a
quorum was present.
8:00 A.M. Breakfast, Tanglewood Dining Room
Budget Workshop Agenda
August 23-25, 2013
Page 3
E
8:44 A M Police Department Budget Presentation
Brian Harvey, Police Chief
Question and Answer Session Regarding Proposed Budget
1007 A.M. Break
10 26 A.M. Update on the Compensation Plan Study
• Monika Kretschmer, Human Resources Director
• Matt Weatherly, Public Sector Personnel Consultant
Question and Answer Session Regarding Proposed Budget
11.22 A.M.
Community Development Department Budget Presentation
• Bo Bass, Community Development Director
- Development Trends
11:53 A.M.
Lunch, Tanglewood Dining Room
1.00 P.M.
Community Services Department Budget Presentation
• Steve Massey, Community Services Director
- Update on Solid Waste
- Update on Water and Drought
Update on NTMWD's CIP projects
2:12 P.M.
Break
230 P.M.
Fire Department Budget Presentation
• Bill Hawley, Fire Chief
Question and Answer Session Regarding Proposed Budget
3.22 P M
Capital Improvement Program (CIP) Update
• Chris Flanigan, Engineering Director
- Status of Program and Future Need
• Kevin Hammeke, Chief Financial Officer
- Outlook for Future Financing
Council Discussion Regarding the Proposed Budget
The Budget Workshop Session was recessed at 5:12 p in on Saturday, August 24, 2013.
7:00 P M.
Dinner, Tanglewood Dining Room
SUNDAY, AUGUST 25, 2013
The Allen City Council
reconvened the FY 2013-2014 Budget Workshop Session at 9 15 a.m. on Sunday,
August 25, 2013, in
the Maritime Ballroom of Tanglewood Resort Hotel and Conference Center, 290
Tanglewood Circle,
Pottsboro, Texas Mayor Terrell reconvened the meeting to order and announced a
quorum was present.
ALLEN CITY COUNCIL
WORKSHOP SESSION
AUGUST 23, 24, AND 25, 2013
830 A.M. Breakfast, Tanglewood Dining Room
9:15 A.M. Annual Review of Council Rules of Order and Procedure
1030 A M. Council Discussion Regarding the Proposed Budget
EXECUTNE SESSION. An Executive Session was not held.
1:52 P.M. Adjourn
PAGE
MOTION: Upon a motion made by Councilmember Herald and a second by Councilmember Brooks, the
Council voted seven (7) i'br and none (0) opposed to adjourn the FY 2013-2014 Budget
Workshop Session at 1:52 p.m. on Sunday, August 25, 2013, in the Maritime Ballroom of
Tanglewood Resort Hotel and Conference Center, 290 Tanglewood Circle, Pottsboro, Texas.
These minutes approved on the l0" day of September, 2013
A
ATTEST:
��y B. Ge e, CITY SEC��B. Ge e, CITY SEC��
0
APPROVED:
Stephen Terrell, MAYOR