Min - City Council - 2013 - 11/12 - RegularALLEN CITY COUNCIL
179[HI11►:\,717111 yl Y G[H
NOVEMBER 12, 2013
Pmsenh
Stephen Terrell, Mayor
Councilmembers:
Gary L. Caplinger, Mayor Pro Tem
Kurt Kizer
Ross Obermeyer
Joey Herald
Robin L. Sedlacek
Baine Brooks
City Staff:
Peter H Vargas, City Manager
Shelli Siemer, Assistant City Manager
Shelley B. George, City Secretary
Teresa Warren, Director, Public and Media Relations Office
Eric Ellwanger, Assistant to the City Manager
Pete Smith, City Attorney
With a quorum of the Councilmembers present, the Workshop Session of the Allen City Council was called to
order by Mayor Terrell at 6:18 p.m. on Tuesday, November 12, 2013, in the Council Conference Room of the
Allen City Hall, 305 Century Parkway, Allen, Texas.
• Update Concerning the Sale of Water & Sewer Revenue Refunding Bonds, Series 2013
• Update on the City of Allen Trail Map
• Committee Updates from City Council Liaisons
• Questions on Current Agenda
With no further discussion, the Workshop Session of the Allen City Council was adjourned at 6:56 p.m. on
Tuesday, November 12, 2013.
Call to Order and Announce a Ouorum is Present
With a quorum of the Councilmembers present, the Regular Meeting of the Allen City Council was called to
order by Mayor Terrell at 7:04 p.m. on Tuesday, November 12, 2013, in the Council Chambers of the Allen
City Hall, 305 Century Parkway, Allen, Texas.
Pledee ofAlleeiance
ALLEN CITY COUNCIL
REGULAR MEETING
NOVEMBER 12, 2013 PAGE 2
Public Recognition
Citizens' Comment.
Presentation from Collin County Commissioners Cheryl Williams and Chris Hill of a $635,000
Check from the Collin County Parks and Open Space Grant Program for the Cottonwood
Creek Hike & Bike Trail.
MOTION: Upon a motion made by Councilmember Obenneyer and a second by Councdmember
Brooks, the Council voted seven (7) for and none (0) opposed to adopt the items on the
Consent Agenda as follows:
Approve Minutes from the October 22, 2013, Regular Meeting.
Motion to Cancel the December 24, 2013, City Council Meeting.
5. Adopt a Resolution Accepting $635,000 from the Collin County Parks and Open Space Funding
Assistance Program for the Construction of Cottonwood Creek Hike & Bike Trail and
Authorize the City Manager to Execute an Interlocal Agreement with Collin County for
Funding Assistance.
RESOLUTION NO. 3185-11-13(R): A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF
ALLEN, COLLIN COUNTY, TEXAS, HEREINAFTER REFERRED TO AS "APPLICANT,"
DESIGNATING CERTAIN OFFICIALS AS BEING RESPONSIBLE FOR, ACTING FOR, AND ON
BEHALF OF THE `APPLICANT' IN DEALING WITH COLLIN COUNTY, APPROVING THE
TERMS AND CONDITIONS OF THE INTERLOCAL FUNDING ASSISTANCE AGREEMENT;
AUTHORIZING ITS EXECUTION BY THE CITY MANAGER; REPEALING ALL RESOLUTIONS
IN CONFLICT, PROVIDING A SEVERABILITY CLAUSE; AND PROVIDING AN EFFECTIVE
DATE.
6. Adopt a Resolution Authorizing the City Manager to Enter into an Interlocal Agreement
Between the City of Allen, Town of Fairview, and Collin County Concerning the Construction
of Stacy Road from Greenville Avenue to FM 1378 and Establish a Project Budget in the
Amount of $1,100,605.
RESOLUTION NO. 3186-11-13(R): A RESOLUTION OF THE CITY COUNCIL OF THE CITY
OF ALLEN, COLLIN COUNTY, TEXAS, APPROVING THE TERMS AND CONDITIONS OF AN
INTERLOCAL AGREEMENT BY AND BETWEEN THE CITY OF ALLEN, TEXAS, THE TOWN
OF FAIRVIEW, TEXAS, AND COLLIN COUNTY, TEXAS, CONCERNING THE
CONSTRUCTION OF IMPROVEMENTS TO STACY ROAD FROM GREENVILLE AVENUE (SH
5) TO FM 1378; AUTHORIZING ITS EXECUTION BY THE CITY MANAGER OR DESIGNEE;
AND PROVIDING AN EFFECTIVE DATE,
7. Award Bid and Authorize the City Manager to Execute a Contract with Durable Specialties,
Inc. in the Amount of $218,000 for the Traffic Signal Construction at Watters Road & Bray
? Central Drive and Establish a Project Budget in the Amount of $262,000.
ALLEN CITY COUNCIL
REGULAR MEETING
NOVEMBER 12, 2013 PAGE 3
8. Adopt a Resolution Amending the City's Investment Policy Governing the Investment of
Municipal Funds.
RESOLUTION NO. 3187-11-13(R): A RESOLUTION OF THE CITY COUNCIL OF THE CITY
OF ALLEN, COLLIN COUNTY, TEXAS, APPROVING AN AMENDED POLICY FOR THE
INVESTMENT OF MUNICIPAL FUNDS, AND PROVIDING AN EFFECTIVE DATE.
9. Adopt a Resolution Designating Investment Officers of the City and Authorizing Certain
Investment Action.
RESOLUTION NO. 3188-11-13(R): A RESOLUTION OF THE CITY COUNCIL OF THE CITY
OF ALLEN, COLLIN COUNTY, TEXAS, DESIGNATING INVESTMENT OFFICERS OF THE
CITY AND AUTHORIZING THESE INDIVIDUALS TO INVEST, TRANSFER, WITHDRAW,
DEPOSIT, GIVE INSTRUCTIONS ON BEHALF OF THE ORGANIZATION, OR MANAGE
FUNDS FOR THE CITY OF ALLEN; AND PROVIDING AN EFFECTIVE DATE.
10. Adopt a Resolution Amending Authorized City Representatives to Conduct Transactions and
Inquiries with TexPool.
RESOLUTION NO. 3189-11-13(R): A RESOLUTION OF THE CITY COUNCIL OF THE CITY
OF ALLEN, COLLIN COUNTY, TEXAS, AMENDING PRIOR DESIGNATIONS OF
INVESTMENT OFFICERS OF THE CITY AND AUTHORIZING INDIVIDUALS TO INVEST,
TRANSFER WITHDRAW, DEPOSIT, GIVE INSTRUCTIONS ON BEHALF OF THE
ORGANIZATION, OR MANAGE FUNDS FOR THE CITY OF ALLEN; AND PROVIDING AN
EFFECTIVE DATE.
It. Authorize the City Manager to Purchase Sixteen Vehicles for Various Departments from
Philpott Ford through the Buyboard Cooperative Purchasing Agreement for an Amount of
$408,655.42.
12. Authorize the City Manager to Execute a Service Agreement with Motorola in the amount of
$226,368.84 for Hardware and Software Maintenance of the P-25 Trunked Radio System
Utilized by Public Safety.
13. Adopt a Resolution Authorizing Execution of an Interlocal Agreement by and between Collin
County and the City of Allen for Funding of Library Services for an Amount of $45,701.79.
RESOLUTION NO. 3190-11-13(R): A RESOLUTION OF THE CITY COUNCIL OF THE CITY
OF ALLEN, COLLIN COUNTY, TEXAS, APPROVING THE TERMS AND CONDITIONS OF
AN INTERLOCAL COOPERATION AGREEMENT BY AND BETWEEN THE CITY OF ALLEN
AND COUNTY OF COLLIN, TEXAS, FOR THE FUNDING OF LIBRARY SERVICES,
AUTHORIZING ITS EXECUTION BY THE CITY MANAGER OR DESIGNEE, AND
PROVIDING AN EFFECTIVE DATE.
14. Investment Report for the Period Ending September 30, 2013.
The motion carried.
ALLEN CITY COUNCIL
REGULAR MEETING
NOVEMBER 12, 2013 PAGE 4
Regular Agenda
15. Consider an Appointment to Fill Place No. 2 on the Convention and Visitor's Bureau Advisory
Board.
MOTION: Upon a motion made by Councilmember Kizer and a second by Councilmember Herald, the
Council voted seven (7) for and none (0) opposed to appoint Stacy Polk, as recommended by
the Council Nominating Committee, to serve in Place No. 2 on the Convention and Visitor's
Bureau Advisory Board and set a tens expiration of September 30, 2014. The motion carried.
Other Business
16. Calendar.
17. Items of Interest.
• Council wished a Happy Birthday to Councilmember Brooks.
• Council encouraged citizens to support the Allen Eagles Football Team as they compete in the
playoffs.
Executive Session
The Executive Session was not held.
MOTION: Upon a motion made by Councilmember Herald and a second by Councilmember Brooks, the
Council voted seven (7) for and none (0) opposed to adjourn the Regular Meeting of the
Allen City Council at 7.13 p.m. on Tuesday, November 12, 2013. The motion carried.
These minutes approved on the 26ih day of November, 2013.
ATTEST:
Shelley B. George, C, CITY SECRETARY
P
APPROVED:
I�
Stephen Terrell, MAYOR