Min - City Council - 2013 - 12/10 - RegularALLEN CITY COUNCIL
REGULAR MEETING
DECEMBER 10, 2013
Present.
Stephen Terrell, Mayor
Councilmembers:
Gary L. Caplinger, Mayor Pro Tem
Kurt Kizer
Ross Obermeyer
Joey Herald
Robin L. Sedlacek
Baine Brooks
City Stat£:
Peter H. Vargas, City Manager
Shelli Siemer, Assistant City Manager
Shelley B George, City Secretary
Teresa Warren, Director, Public and Media Relations Office
Eric Ellwanger, Assistant to the City Manager
Pete Smith, City Attorney
Workshop Session
With a quorum of the Councilmembers present, the Workshop Session of the Allen City Council was called to
order by Mayor Terrell at 6:23 p.m. on Tuesday, December 10, 2013, in the Council Conference Room of the
Allen City Hall, 305 Century Parkway, Allen, Texas.
• Update Regarding the Courses at Waiters Creek
• Update on Administrative Systems Software RFP Process
• Committee Updates from City Council Liaisons
• Questions on Current Agenda
With no further discussion, the Workshop Session of the Allen City Council was adjourned at 6:58 p.m on
Tuesday, December 10, 2013
Call to Order and Announce a Quorum is Present
With a quorum of the Councilmembers present, the Regular Meeting of the Allen City Council was called to
order by Mayor Terrell at 7:05 p on. on Tuesday, December 10, 2013, in the Council Chambers of the Allen
City Hall, 305 Century Parkway, Allen, Texas.
Pledge of Allegiance
Public Recognition
ALLEN CITY COUNCIL
REGULAR MEETING
DECEMBER 10, 2013
1. Citizens' Comment.
PAGE
2. Recognition of the Parks and Recreation Department for Receipt of Awards at the National
Recreation and Park Association (NAPA) Conference and Texas Recreation and Park Society
(TRAPS) Region 3 Conference.
RPA's Gold Medal Award Finalist — City of Allen Parks and Recreation Department
TRAPS North Region Part Time Employee of the Year - Tom Cato, recreation specialist I at the
Allen Senior Recreation Center
TRAPS Excellence in Programming - Allen Senior Recreation Center for its Read to Reed
program
3. Recognition of Allen City Television (ACTV) for a Series of Awards from the Texas Association
of Telecommunications Officers and Advisors (TATOA), National Association of
Telecommunications Officers and Advisors (NATOA), and the Lone Star Emmy Chapter.
Texas Association of Telecommunications Officers and Advisors ITATOA)
1st Place - Community Event Coverage for Bike Rodeo
1 st Place - Student/Intern Production for HOSA Preventing Hypertension PSA
1st Place — Documentary for Lap Ngo - World Painter
1 st Place - Interview/Talk Show for Dan Kornin — Comedv in Motion
1st Place - Event Promotion for Saurrdav Night Rec 'n Roll
1 st Place - Partnership Production for All the Best, Allen Texas
1st Place - Kurt Ugland Programming Impact Award for The Remembrtun e Rescue Project
2nd Place - Profile of Organization or Department for 2011-2012: The Year at Reciem
2nd Place - Public Service Announcement for Garage Zombie
2nd Place - Use of Humor for Rec X The Edge Skate Park
2nd Place - Overall Excellence in Programming (budget to $250k)
3rd Place - Instruction/Training for PR1DEWire
National Association of Telecommunications Officers and Advisors (NATOA)
1 st Place — Overall Programming Excellence (Operating Budget $200,000 to $400,000
1 st Place — Interview/Talk Show for Tire Remembrance Rescue Project
I st Place — Documentary for Lap Ngo - World Painter
I st Place — Public Safety for The Remembrance Rescue Project
I st Place — Use of Humor for Garage Zombie
I st Place — Editing Excellence
2nd Place - Profile of City/County Dept. for 2011-2012 The Year in Rerterr
2nd Place — Documentary - Profile for Lap Ngo - World Painter
3rd Place — Promotion of a City/County for All the Best, Allen Texas
3rd Place — Public Education for Shared Lane Markings
Consent Agenda
MOTION: Upon a motion made by Councilmember Herald and a second by Mayor Pro Tem Caplinger,
the Council voted seven (7) for and none (0) opposed to adopt the items on the Consent
Agenda as follows.
4. Approve Minutes of the November 26, 2013, Regular Meeting.
ALLEN CITY COUNCIL
REGULAR MEETING
DECEMBER 10, 2013 PAGE 3
5. Adopt a Resolution Authorizing an Interlocal Agreement Between the Cities of Allen and Plano
and the Town of Fairview to Allow the Town of Fairview to Become a User on the Allen and
Plano Jointly Owned Radio Communications System.
RESOLUTION NO. 3194-12-13(R): A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF
ALLEN, COLLIN COUNTY, TEXAS, APPROVING THE TERMS AND CONDITIONS OF AN
INTERLOCAL COOPERATION AGREEMENT BY AND BETWEEN THE CITIES OF ALLEN AND
PLANO, AND THE TOWN OF FAIRVIEW FOR THE USE OF THE RADIO SYSTEM THAT IS
JOINTLY OWNED BY THE CITY OF ALLEN AND THE CITY OF PLANO, AUTHORIZING ITS
EXECUTION BY THE CITY MANAGER OR DESIGNEE; AND PROVIDING AN EFFECTIVE
DATE.
6. Award Bid and Authorize the City Manager to Execute a One -Year Contract with Two
Optional One -Year Renewals for Custodial Services at Various Parks and Recreation Facilities
with Member's Building Maintenance, LLC in the Amount of $170,320.
7. Authorize the City Manager to Purchase Dasher Board Replacement Glass and Supports for
the Allen Event Center with Athletica Sport Systems in the Amount of $85,931.
8. Authorize the City Manager to Execute a Pedestrian Access Easement to the City of Plano to
Serve a Portion of the Chase Oaks (Bluebonnet) Trail near The Courses at Walters Creek.
9. Authorize the City Manager to Purchase Seven (7) Vehicles for the Police Department from
Philpot[ Ford, Harley Davidson, and Reliable Chevrolet Through an Interlocal Agreement with
the City of Fort Worth, Buyboard and the Texas SmartBuy Cooperative Purchasing Program
in the Amount of $153,706.78.
10. Authorize the City Manager to Execute a Contract for the Annual Maintenance and Repair of
Fire Department Apparatus with Siddons-Martin Emergency Group on an As Needed Basis for
an Amount not to Exceed $65,000.
The motion carried.
Regular Agenda
11. Conduct a Public Hearing and Adopt an Ordinance for Specific Use Permit No. 137, for
Outdoor Display and Storage Uses for the Property Located at 730 West Exchange Parkway.
[Wal-Mart]
Mayor Terrell opened the public hearing and asked anyone wishing to speak for or against this item to
do so at this time.
With no one speaking, Mayor Terrell closed the public hearing
ORDINANCE NO. 3195-12.13: AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF
ALLEN, COLLIN COUNTY TEXAS, AMENDING THE ALLEN LAND DEVELOPMENT CODE
AND ZONING MAP, AS PREVIOUSLY AMENDED, BY GRANTING SPECIFIC USE PERMIT
NO. 137 AUTHORIZING THE PROPERTY DESCRIBED AS LOT 1, BLOCK A, WAL-MART
SUPERCENTER ADDITION, CITY OF ALLEN, TEXAS (ALSO KNOWN AS 730 W
EXCHANGE PARKWAY) PRESENTLY ZONED PLANNED DEVELOPMENT NO. 54 FOR
ALLEN CITY COUNCIL
REGULAR MEETING
DECEMBER 10, 2013
PAGE 4
CORRIDOR COMMERCIAL "CC." TO BE USED FOR OUTDOOR DISPLAY AND STORAGE
USES, ADOPTING AN OUTDOOR DISPLAY AND STORAGE LOCATION MAP, PROVIDING
FOR A CONFLICTS RESOLUTION CLAUSE; PROVIDING A SEVERABILITY CLAUSE,
PROVIDING A SAVINGS CLAUSE; PROVIDING A PENALTY OF FINE NOT TO EXCEED
THE SUM OF TWO THOUSAND DOLLARS ($2,000) FOR EACH OFFENSE; AND PROVIDING
AN EFFECTIVE DATE
MOTION: Upon a motion made by Councdmember Obermeyer and a second by Mayor Pro Tem
Caplinger, the Council voted seven (7) for and none (0) opposed to adopt Ordinance No.
3195-12-13, as previously captioned, for Specific Use Permit No. 137 for outdoor display and
storage uses for the property located Lot 1, Block A of Wal-Mart Supercenter Addition for
Wal-Mart. The motion carried.
12. Conduct a Public Hearing and Adopt an Ordinance to Amend Specific Use Permit No. 138, for
a Bottling Works and Distribution Use for the Property Located at 9 Prestige Circle. [Nine
Band Brewing]
Mayor Terrell opened the public hearing and asked anyone wishing to speak for or against this item to
do so at this time.
With no one speaking, Mayor Terrell closed the public hearing.
ORDINANCE NO. 319612-13: AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF
ALLEN, COLLIN COUNTY, TEXAS, AMENDING THE ALLEN LAND DEVELOPMENT CODE
AND ZONING MAP, AS PREVIOUSLY AMENDED, BY GRANTING SPECIFIC USE PERMIT
NO 138 AUTHORIZING THE PROPERTY DESCRIBED AS LOT I R, TRACT D AND E. ALLEN
BUSINESS CENTRE, CITY OF ALLEN, TEXAS (ALSO KNOWN AS 9 PRESTIGE CIRCLE),
PRESENTLY ZONED PLANNED DEVELOPMENT NO 3 FOR LIGHT INDUSTRIAL "LP'. TO
BE DEVELOPED AND USED FOR A BOTTLING WORKS AND DISTRIBUTION USE,
ADOPTING A SITE PLAN, LANDSCAPE PLAN, AND BUILDING ELEVATIONS, PROVIDING
FOR A CONFLICTS RESOLUTION CLAUSE; PROVIDING A SEVERABILITY CLAUSE;
PROVIDING A SAVINGS CLAUSE; PROVIDING A PENALTY OF FINE NOT TO EXCEED
THE SUM OF TWO THOUSAND DOLLARS 1$2,0001 FOR EACH OFFENSE: AND PROVIDING
AN EFFECTIVE DATE
MOTION: Upon a motion made by Councdmember Herald and a second by Councilmember Brooks, the
Council voted seven (7) for and none (0) opposed to adopt Ordinance No 3196-12-13, as
previously captioned, for Specific Use Permit No. 138 for a Bottling Works and Distribution
use on Lot RL of Allen Business Center and more commonly known as 9 Prestige Circle for
Nine Band Brewing. The motion carried.
13. Conduct a Public Hearing and Adopt a Resolution Approving the 2012.2013 Comprehensive
Annual Performance Evaluation Report (CAPER) for the Community Development Block
Grant (CDBG) Program.
Mayor Terrell opened the public hearing and asked anyone wishing to speak for or against this item to
do so at this time.
With no one speaking, Mayor Terrell closed the public hearing.
ALLEN CITY COUNCIL
REGULAR MEETING
DECEMBER 10, 2013
PAGE
RESOLUTION NO. 3197-12-13(R): A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF
ALLEN, COLLIN COUNTY, TEXAS, APPROVING THE 2012-2013 COMPREHENSIVE ANNUAL
PERFORMANCE EVALUATION REPORT (CAPER); AUTHORIZING ITS SUBMISSION TO THE
US. DEPARTMENT OF HOUSING AND URBAN DEVELOPMENT (HUD); REPEALING ALL
RESOLUTIONS EV CONFLICT, PROVIDING A SEVERABILITY CLAUSE, AND PROVIDING AN
EFFECTIVE DATE.
MOTION: Upon a motion made by Councilmember Sedlacek and a second by Councilmember
Obermeyer, the Council voted seven (7) for and none (0) opposed to adopt Resolution No.
3197-12-13(R), as previously captioned, approving the 2012-2013 Comprehensive Annual
Performance Evaluation Report for the Community Development Block Grant program. The
motion carried.
Other Business
14. Calendar.
December 24 - Council Meeting Canceled
December 24 and 25, January l - City Facility Holiday Closings
January 14, 2014 - Next Regular Council Meeting
15. Items of Interest.
• Council wished the Allen Eagles success in their playoff game on Saturday.
• The Allen Event Center will be hosting Toys for Tots on Thursday, December 12.
The Executive Session was not held.
Adiourn
MOTION: Upon a motion made by Councilmember Herald and a second by Councilmember Brooks, the
Council voted seven (7) for and none (0) opposed to adjourn the Regular Meeting of the
Allen City Council at 7:56 p.m. on Tuesday, December 10, 2013. The motion carried.
These minutes approved on the 14" day of January, 2014.
APPROVED:
h;o'-�n—Cr
Stephen Terrell, MAYOR
ATTEST:
She
ey B.
Geo
C, CITY SECRETARY