Min - City Council - 2014 - 08/22 - WorkshopALLEN CITY COUNCIL
FY 2014-2015 BUDGET WORKSHOP
TANGLEWOOD ON LAKE TEXOMA
POTTSBORO,TEXAS
AUGUST 22, 23, AND 24, 2014
Present:
Stephen Terrell, Mayor
Councilmembers:
Gary L. Caplinger, Mayor Pro Tem
Kurt Kizer
Ross Obermeyer
Joey Hemld
Robin L. Sedlacek
Baine Brooks
City Staff Present:
Peter H. Vargas, City Manager
Shelli Siemer, Assistant City Manager
Eric Ellwanger, Assistant to the City Manager
Shelley B. George, City Secretary
Pete Smith, City Attorney
Joanne Stoehr, Assistant Finance Director
City Staff Present Through Saturday, August 23,201 :
Chris Landrum, Budget Officer
Ogden "Bo" Bass, Community Development Director
Stephen Massey, Community Services Director
Dan Bowman, Economic Development Executive Director
Rebecca Vice, Executive Assistant to the City Manager
Chris Flanigan, Engineering Director
Bill Hawley, Fire Chief
Monika Kretschmer, Human Resources Director
Sid Hudson, Information Technology Director
Jeff Timbs, Library Director
Tim Derider, Parks and Recreation Director
Brian Harvey, Police Chief
Teresa Warren, Public and Media Relations Officer
City Staff Attending Department Presentations Only on Friday, August 22, 2014:
Jimmy Knipp, Community Services Assistant Director
City Staff Attending Department Presentations Only on Saturday, August 24, 2014:
Shawn Poe, Engineering Assistant Director
Lee Battle, Community Development Assistant Director
Brian Bristow, Parks and Recreation Assistant Director
Lori Smeby, Parks and Recreation Assistant Director
Robert Flores, Deputy Police Chief
Glen Fowler, Deputy Police Chief
Johnny Thomason, Deputy Police Chief
PAGE
The Allen City Council convened the FY 2014-2015 Budget Workshop Session at 1:08 p.m. on Friday,
August 22, 2014, in the Maritime Ballroom of Tanglewood Resort Hotel and Conference Center, 290
Tanglewood Circle, Pottsboro, Texas. Mayor Terrell called the meeting to order and announced a quorum was
present.
Call to Order and Announce Quorum is Present
Financial Overview
Peter H. Vargas, City Manager
- Budget Video
Joanne Stoehr, Assistant Director of Finance
Chris Landrum, Budget Officer
- Budget Overview
- Budget Implications
- Sales Tax Analysis
• Steve Massey, Community Services Director
- Enterprise Funds Overview
Question and Answer Session on Presentations
Break
Technology Update
• Sid Hudson, IT Director
Shelli Siemer, Assistant City Manager
Shelley George, City Secretary
- Technology Project Updates
The Budget Workshop Session was recessed at 4:18 p.m. on Friday, August 22, 2014.
SATURDAY, AUGUST 23. 2014
The Allen City Council reconvened the FY 2014-2015 Budget Workshop Session at 9:07 a.m. on Saturday,
August 23, 2014, in the Maritime Ballroom of Tanglewood Resort Hotel and Conference Center, 290
Tanglewood Circle, Pottsboro, Texas. Mayor Terrell reconvened the meeting to order and announced a
quorum was present.
Technology Update Continued
Brian Harvey, Police Chief
Rebecca Vice, Executive Assistant to the City Manager
- Technology Project Updates
Trends, Challenges and Opportunities
Brian Harvey, Police Chief
• Bill Hawley, Fire Chief
Monika Kretschmer
ALLEN CITY COUNCIL
WORKSHOP SESSION
AUGUST 22, 23, AND 24, 2014
FRIDAY, AUGUST 22.2014
PAGE
The Allen City Council convened the FY 2014-2015 Budget Workshop Session at 1:08 p.m. on Friday,
August 22, 2014, in the Maritime Ballroom of Tanglewood Resort Hotel and Conference Center, 290
Tanglewood Circle, Pottsboro, Texas. Mayor Terrell called the meeting to order and announced a quorum was
present.
Call to Order and Announce Quorum is Present
Financial Overview
Peter H. Vargas, City Manager
- Budget Video
Joanne Stoehr, Assistant Director of Finance
Chris Landrum, Budget Officer
- Budget Overview
- Budget Implications
- Sales Tax Analysis
• Steve Massey, Community Services Director
- Enterprise Funds Overview
Question and Answer Session on Presentations
Break
Technology Update
• Sid Hudson, IT Director
Shelli Siemer, Assistant City Manager
Shelley George, City Secretary
- Technology Project Updates
The Budget Workshop Session was recessed at 4:18 p.m. on Friday, August 22, 2014.
SATURDAY, AUGUST 23. 2014
The Allen City Council reconvened the FY 2014-2015 Budget Workshop Session at 9:07 a.m. on Saturday,
August 23, 2014, in the Maritime Ballroom of Tanglewood Resort Hotel and Conference Center, 290
Tanglewood Circle, Pottsboro, Texas. Mayor Terrell reconvened the meeting to order and announced a
quorum was present.
Technology Update Continued
Brian Harvey, Police Chief
Rebecca Vice, Executive Assistant to the City Manager
- Technology Project Updates
Trends, Challenges and Opportunities
Brian Harvey, Police Chief
• Bill Hawley, Fire Chief
Monika Kretschmer
ALLEN CITY COUNCIL
WORKSHOP SESSION
AUGUST 22, 23, AND 24, 2014
- Constant Improvement
- Stewardship
- Community
Break
Quality of Life and Communicating our Story— Part I
Jeff Timbs, Library Director
Tim Derider, Parks and Recreation Director
- Challenges and Success
- Foundations for the Future
- Telling our story
Question and Answer Session on Presentations
Lunch, Tanglewood Dining Room
Quality of Life and Communicating our Story — Part II
Jeff Timbs, Library Director
Tim Dentler, Parks and Recreation Director
- Challenges and Success
Foundations for the Future
Telling our story
Transportation/Mobility
Chris Flanigan, Engineering Director
Eric Ellwanger, Assistant to the City Manager
- Local to Regional Transportation/Mobility Overview
Question and Answer Session on Presentations
Break
PAGE
Looking Forward: City Growth and Development
Bo Bass, Community Development Director
- Development Trends
- Capital Improvement Program
Question and Answer Session on Presentations
The Budget Workshop Session was recessed at 7'45 p.m. on Saturday, August 23, 2014.
SUNDAY, AUGUST 24, 2014
The Allen City Council reconvened the FY 2014-2015 Budget Workshop Session at 9:30 am on Sunday,
August 24, 2014, in the Maritime Ballroom of Tanglewood Resort Hotel and Conference Center, 290
Tanglewood Circle, Pottsboro, Texas. Mayor Terrell reconvened the meeting to order and announced a
quorum was present.
Charter Election Discussion
• Shelley George, City Secretary
Annual Review of Council Rules of Order and Procedure
Council Discussion on Proposed Budget
EXECUTIVE SESSION: An Executive Session was not held.
Adjourn
PAGE
MOTION: Upon a motion made by Councilmember Herald and a second by Councilmember Kizer, the
Council voted seven (7) for and none (0) opposed to adjourn the FY 2014-2015 Budget
Workshop Session at 2:45 p.m. on Sunday, August 24 2014, in the Maritime Ballroom of
Tanglewood Resort Hotel and Conference Center, 290 Tanglewood Circle, Pottsbom, Texas.
These minutes approved on the 91h day of September, 2014.
r
ATTEST:
Sh ey B. Georg , ITY SECRETA
P
APPROVED:
Stephen Terrell, MAYOR
ALLEN CITY COUNCIL
WORKSHOP SESSION
AUGUST 22, 23, AND 24, 2014
Charter Election Discussion
• Shelley George, City Secretary
Annual Review of Council Rules of Order and Procedure
Council Discussion on Proposed Budget
EXECUTIVE SESSION: An Executive Session was not held.
Adjourn
PAGE
MOTION: Upon a motion made by Councilmember Herald and a second by Councilmember Kizer, the
Council voted seven (7) for and none (0) opposed to adjourn the FY 2014-2015 Budget
Workshop Session at 2:45 p.m. on Sunday, August 24 2014, in the Maritime Ballroom of
Tanglewood Resort Hotel and Conference Center, 290 Tanglewood Circle, Pottsbom, Texas.
These minutes approved on the 91h day of September, 2014.
r
ATTEST:
Sh ey B. Georg , ITY SECRETA
P
APPROVED:
Stephen Terrell, MAYOR