Min - City Council - 2014 - 09/09 - RegularALLEN CITY COUNCIL
REGULAR MEETING
SEPTEMBER 9, 2014
Present
Stephen Terrell, Mayor
Councilmembers:
Gary L. Caplinger, Mayor Pro Tem
Kurt Kizer
Ross Obermeyer
Joey Herald
Robin L Sedlacek
Baine Brooks
City Staff
Peter H. Vargas, City Manager
Shelli Siemer, Assistant City Manager
Shelley B George, City Secretary
Teresa Warren, Director, Public and Media Relations Office
1 Eric Ellwanger, Assistant to the City Manager
Pete Smith, City Attorney
Workshoo Session
With a quorum of the Councilmembers present, the Workshop Session of the Allen City Council was called to
order by Mayor Terrell at 6 24 p in on Tuesday, September 9, 2014, in the Council Conference Room of the
Allen City Hall, 305 Century Parkway, Allen, Texas
• Comprehensive Plan Update - Future Growth
• Committee Updates from City Council
• Questions on Current Agenda
With no further discussion, the Workshop Session of the Allen City Council was adjourned at 6.56 p.m, on
Tuesday, September 9, 2014
Call to Order and Announce a Quorum is Present
With a quorum of the Councilmembers present, the Regular Meeting of the Allen City Council was called to
order by Mayor Terrell at 7:03 p.m, on Tuesday, September 9, 2014, in the Council Chambers of the Allen
�n City Hall, 305 Century Parkway, Allen, Texas.
!1 Pledge of Allegiance
ALLEN CITY COUNCIL
REGULAR MEETING
SEPTEMBER 9, 2014
1 1. Citizens' Comments.
PAGE 2
Deidra Dennis, 206 Willow Creek Circle, Allen, Texas, expressed opposition to Agenda Item #5.
Kathy Litinas, 306 Cordova Drive, Allen, Texas, representing Allen Philharmonic Symphony, along
with Regina Taylor, Jim Waldbauer, and George Chrisman, encouraged support for the Get Up and
Give North Texas program on September 18.
2. Recognition of the City of Allen Finance Department as a Recipient of the Distinguished Budget
Presentation Award by the Government Finance Officers Association (GFOA) for the Fifteenth
Consecutive Year.
Consent Aeenda
Mayor Terrell removed the following item from the Consent Agenda. No action was taken on this item.
5. Adopt a Resolution in Support of a Constitutional Amendment )Proposition 11 for Increased
State Funding for Transportation.
MOTION: Upon a motion made by C'ounedmember I herald and a second by Councilmember Brooks, the
Council voted seven (7) for and none (0) opposed to adopt the remaining items on the
Consent Agenda, as follows
3. Approve Minutes of the August 22-24, 2014, City Council Budget Workshop.
4. Approve Minutes of the August 26, 2014, Regular Meeting.
6. Authorize the City Manager to Enter into an Interlocal Agreement with the City of Plano to
Provide Employee Training Courses.
7. Award Bid and Authorize the City Manager to Execute a Contract with RUM EarthCo, Inc. for
an Amount Not to Exceed $221,718.29 for the Reconstruction of Baseball Field No. 4 at Allen
Station Park and Establish a Project Budget of $250,000.00.
8. Award Bid and Authorize the City Manager to Execute the Purchase of Utility Bill Printing,
Mailing & Offset Printing Services with DataProse, LLC. for an Amount Not to Exceed
$265,000 With the Option for Four (4), One -Year Renewals.
9. Award Bid and Authorize the City Manager to Execute a Contract with Lone Star Civil
Construction Inc. in the Amount of $4,963,340.50 for Ridgeview Drive (Alma Drive through
Stacy Road) Project and Amend the Project Budget Amount to $6,200,000.
10. Authorize the City Manager to Execute a Professional Service Contract with HVJ Associates,
Inc. in the Amount of $63,538.00 for Construction Materials Testing for the Ridgeview Drive
(Alma Drive through Stacy Road) Project.
it. Accept Required Certifications from the Tax Assessor/Collector's Office Including the
Certification of the Anticipated Tax Collections Rate for the 2014 Tax Year, the Certification of
Excess Debt Collections for the 2013 Tax Year, and the 2014 Appraisal Roll.
ALLEN CITY COUNCIL
REGULAR MEETING
SEPTEMBER 9, 2014 PAGE 3
12. Adopt a Resolution Reappointing Members to Fill Expiring Terms on the Board of Directors
for Tax Increment Financing (TIF) Reinvestment Zone No. 1 (Garden District).
RESOLUTION NO. 3246-9-14(Rl: A RESOLUTION OF THE CITY COUNCIL OF THE CITt OF
ALLEN, COLLIN COUNTY, TEXAS, APPOINTING THE BOARD OF DIRECTORS OF THE
ALLEN TAX INCREMENT FINANCING REINVESTMENT ZONE NO. 1, AND PROVIDING
FOR AN EFFECTIVE DATE,
13. Accept Adopt a Resolution Reappointing Members to Fill Expiring Terms on the Board of
Directors for Tax Increment Financing (TIF) Reinvestment Zone No. 2 (Central Business
District).
RESOLUTION NO. 3247-9-14(R): A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF
ALLEN, COLLIN COUNTY, TEXAS, APPOINTING THE BOARD OF DIRECTORS OF THE
ALLEN TAX INCREMENT FINANCING REINVESTMENT ZONE NO. 2, AND PROVIDING
FOR AN EFFECTIVE DATE.
The motion carried.
14. Adopt Ordinance Approving the Fiscal Year 2014-2015 Budget, Amending the Fiscal Year
2013-2014 Budget, and Approving the 2015-2019 Capital Improvement Program.
ORDINANCE NO. 3248-9-14: AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF
ALLEN, COLLIN COUNTY, TEXAS, APPROVING AND ADOPTING A BUDGET FOR THE
FISCAL YEAR BEGINNING OCTOBER 1, 2014, AND ENDING SEPTEMBER 30, 2015;
PROVIDING THAT EXPENDITURES FOR SAID FISCAL YEAR SHALL BE MADE IN
ACCORDANCE WITH SAID BUDGET, APPROPRIATING AND SETTING ASIDE THE
NECESSARY FUNDS OUT OF THE GENERAL AND OTHER REVENUES FOR SAID FISCAL
YEAR FOR THE MAINTENANCE AND OPERATION OF THE VARIOUS DEPARTMENTS
AND FOR VARIOUS ACTIVITIES AND IMPROVEMENTS OF THE CITY, APPROPRIA"IING
THE VARIOUS AMOUNTS REQUIRED FOR SUCH BUDGET, PROVIDING FOR RECORDING
OF THE ORDINANCE, PROVIDING FOR A REPEALING CLAUSE; PROVIDING FOR A
SEVERABILITY CLAUSE; AND PROVIDING FOR AN EFFEC FIVE DATE.
MOTION: Upon a motion made by Councilmember Sedlacek and a second by Councilmember
Obermeyer, the Council voted seven (7) for and none (0) opposed to adopt Ordinance No.
3248-9-14, as previously captioned, approving the Fiscal Year 2011-2015 budget, amending
the Fiscal Year 2013-2014 budget, and approving the 2015-2019 Capital Improvement
Program. I he motion carried
MOTION: Upon a motion made by Councilmember Sedlacek and a second by Councilmember Herald,
the Council voted seven (7) for and none (0) opposed to ratty the increase in property tax
revenues reflected in the Fiscal Year 2014-2015 budget The motion carried.
15. Adopt Ordinance Setting the Tax Rate for the 2014-2015 Fiscal Year Budget.
ORDINANCE NO. 3249-9-14: AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF
ALLEN, COLLIN COUNTY TEXAS, LEVYING I HE AD VALOREM TAXES FOR THE TAX
ALLEN CITY COUNCIL
REGULAR MEETING
SEPTEMBER 9, 2014
PAGE 4
YEAR 2014 (FISCAL YEAR 2014-2015) AT A RATE OF $054000 PER ONE HUNDRED
DOLLARS ($100) ASSESSED VALUATION ON ALL TAXABLE PROPERTY WITHIN THE
CORPORATE LIMITS OF THE CITY OF ALLEN AS OF JANUARY 1. 2014, TO PROVIDE
REVENUE FOR THE PAYMENT OF CURRENT EXPENSES; PROVIDING FOR AN INTEREST
AND SINKING FUND FOR ALL OUTSTANDING DEBT OF THE CITY OF ALLEN;
PROVIDING FOR DUE AND DELINQUENT DATES TOGETHER WITH PENALTIES AND
INTEREST, PROVIDING A SEVERABILITY CLAUSE, PROVIDING A REPEALING CLAUSE;
AND PROVIDING AN EFFECTIVE DATE
MOTION: Upon a motion made by Mayor Pro Tem Caplinger and a second by Councilmember
Obermeyer, the Council voted seven (7) for and none (0) opposed to adopt Ordinance No
3249-9-14, as previously captioned, setting the tax rate for the 2014-2015 Fiscal Year. The
motion carred.
16. Conduct a Public Hearing and Adopt an Ordinance to Create Planned Development No. 118
and Adopt Development Regulations, a Concept Plan and Building Elevations for a 35.07+ Acre
Property, Generally Located Southwest of Stockton Drive and Curtis Lane. ]Keystone Park.]
Mayor Terrell opened the public hearing and asked anyone wishing to speak for or against this item to
do so at this time
With no one speaking, Mayor Terre]I closed the public hearing.
ORDINANCE NO. 3250-9-14: AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF
ALLEN, COLLIN COUNTY, "TEXAS, AMENDING THE ALLEN LAND DEVELOPMENT CODE
AND ZONING MAP, AS PREVIOUSLY AMENDED, BY CHANGING 7"HE ZONING OF
35.074± ACRES OF LAND IN THE JOHN FYKE SURVEY, ABSTRACT NUMBER 325, L.K.
PEGUES SURVEY, ABSTRACT NUMBER 702 AND THE FC WILMETH SURVEY,
ABSTRACT NUMBER 999, CITY OF ALLEN, COLLIN COUNTY, TEXAS, FROM MULTI-
FAMILY RESIDENTIAL "MF -18" AND CORRIDOR COMMERCIAL "CC" TO PLANNED
DEVELOPMENT NO 118 WITH A BASE ZONING OF SINGLE FAMILY RESIDENTIAL -R-7;
ADOPTING A CONCEPT PLAN, DEVELOPMENT REGULATIONS, AND BUILDING
ELEVATIONS, PROVIDING FOR A CONFLICTS RESOLUTION CLAUSE; PROVIDING A
SEVERABILITY CLAUSE: PROVIDING A SAVINGS CLAUSE; PROVIDING A PENALTY OF
FINE NOT TO EXCEED THE SUM OF TWO THOUSAND DOLLARS ($2,000) FOR EACH
OFFENSE, AND PROVIDING AN EFFECTIVE DATE
MOTION: Upon a motion made by Councilmember Obermayer and a second by Councilmember
Herald. the Council voted seven (7) for and none (0) opposed to adopt Ordinance No. 3250-9-
14, as previouslycaptioned, to create Planned Development No 118 and adopt development
regulations, a concept plan and budding elevations for a 35.07+ acre property (generally
located southwest of Stockton Drive and Curtis Lane) for Keystone Park. The motion carried.
17. Conduct a Public Hearing and Consider Amendments to Allen Land Development Code Sec.
4.20.4 "Schedule of Principal Uses Central Business District", Sec. 4.20.5 "Schedule of
Accessory Uses Central Business District", Sec. 5.01 "Floodplain Hazard", Sec. 7.03.4
"Outdoor Lighting", Sec. 7.09.4 "Prohibited Signs", Sec. 7.09.11.1 - Table 7.22, "Temporary
Signs", Sec. 8.04.1 "Clearing and Grading Permit" and Appendix A "Definitions" and Adopt
an Ordinance.
ALLEN CITY COUNCIL
REGULAR MEETING
SEPTEMBER 9, 2014
PAGE 5
Mayor Terrell opened the public hearing and asked anyone wishing to speak for or against this item to
do so at this time.
With no one speaking, Mayor "Terrell closed the public hearing.
ORDINANCE NO. 3251-9-14: AN ORDINANCE OF THE CITY COUNCIL OF THE Cl FY OF
ALLEN, COLLIN COUNTY, TEXAS, AMENDING THE ALLEN LAND DEVELOPMENT
CODE, AS PREVIOUSLY AMENDED, BY AMENDING SECTION 420.4 "SCHEDULE OF
PRINCIPAL USES CENTRAL BUSINESS DIS "TRIC?"TO REQUIRE SPECIFIC USE PERMITS
BE OBTAINED FOR VARIOUS USES WITHIN THE CENTRAL BUSINESS DISTRICT WHICH
ARE PRESENTLY PERMITTED USES; SECTION 5.01 "FLOODPLAIN HAZARD" BY
AMENDING SECTION 5.01 1 RELATING TO THE PURPOSE FOR ADOPTING FLOODPLAIN
HAZARD REGULATIONS, AMENDING SECTION 5 01 4 Bi ADDING A STATEMENT
REGARDING THE LIMITED AFFECT OF THE CITY'S FLOODPLAIN REGULATIONS, AND
AMENDING SECTION 5.017.2 TO ADD REGULATIONS RELATING TO LOCATION OF
MANUFACTURED HOMES AND RECREATIONAL VEHICLES IN CERTAIN FLOOD ZONES;
PARAGRAPH 83 OF SECTION 7.03.4 "OUTDOOR LIGHTING" RELATING TO PARKING
LOT AND LOADING AREA LIGHTING FIXTURE STANDARDS; SECTION 8.04.1
"CLEARING AND GRADING PERMIT" BY DELETING PARAGRAPH "H" APPENDIX A
"DEFINITIONS" BY AMENDING THE DEFINITIONS OF THE PHRASES "ACCESSORY
STRUCTURE (RESIDENTIAL)," AND "DAY CARE. FACILITY;' AND ADDING A NEW
DEFINITION FOR "PSYCHIC READER, FORTUNE TELLER, OR SPIRITUAL ADVISOR'%
PROVIDING A CONFLICTS RESOLUTION CLAUSE, PROVIDING A SEVERABILITY
CLAUSE, PROVIDING A SAVINGS CLAUSE; PROVIDING FOR PENALTY OF FINE NOT I"O
EXCEED THE SUM OF TWO THOUSAND ($2,000) DOLLARS FOR EACH OFFENSE, AND
PROVIDING FOR AN EFFECTIVE DATE
MOTION: Upon a motion made by Councilmember Herald and a second by Councilmember Brooks, the
Council voted seven (7) for and none (0) opposed to adopt Ordinance 3251-9-14, as
previously captioned, approving proposed amendments to the Allen Land Development Code
with the addition that dry cleaning be a permitted use by Specific Use Permit, the deletion of
Sections 5 and 6 of the ordinance, and deletion of the definition of a vehicular sign "Fhe
motion carried
18. Consider Appointments to Fill Expiring Terms and Vacancies on the Following Boards,
Commissions, Committees and Corporations: Animal Shelter Advisory Committee, Board of
Adjustment/Building and Standards Commission/Sign Control Board, Central Business District
Design Review Committee, Community Development Corporation Board, Convention and
Visitors Bureau Advisory Board, Economic Development Corporation Board, Keep Allen
Beautiful Board, Library Board, Parks and Recreation Board, Planning and Zoning
Commission, Public Art Committee, and Health Officer.
MOTION: Upon a motion made by Councilmember Sedlacek and a second by Councilmember
Obermeyer, the Council voted seven (7) for and none (0) opposed to accept the nominations
presented by the Council Nominating Committee and that the slate of individuals nominated
be appointed by acclamation to the designated places as follows
Animal Shelter Advisory Committee Expiration Date
Place No 2 Kathryn May September 30, 2016
Place No 4 Sheila Braunmg September 30. 2016
ALLEN CITY COUNCIL
REGULAR MEETING
SEPTEMBER 9, 2014
Economic Development Corporation Expiration Date
Place No.
I
Joey Herald
September 30, 2017
Place No.
Board of Adjustment/Building
& Standards Commission/
September 30, 2017
Keep Allen Beautiful
Sign Board
Expiration Date
Expiration Date
2
Place No. 2
Ken Barry
September 30, 2016
4
Place No 3
Craig Gillis
September 30, 2015
6
Place No 4
Deborah Angell Smith
September 30, 2016
Alt. Place No. I
Dan Metevier
September 30, 2015
Larry Holley
Alt. Place No 2
Bruce Howard
September 30, 2016
4
Central Business District Design
Review Committee
Expiration Date
Place No.
Place No 2
Dwight Burns
September 30, 2016
2016
Community Development Corporation
and Zomne, Commission
Expiration Date
Place No.
Place No. 2
George Chrisman
September 30, 2016
2016
Place No. 4
Ron Alexander
September 30, 2016
September 30,
Place No. 6
Tommy Baril
September 30, 2016
Michael Orr
Convention and Visitors Bureau Advisory Board
Expiration Date
Public Art Committee
Place No. 2
Stacy Polk
September 30, 2016
I
Place No.4
Tyrone Wilson
September 30, 2016
Economic Development Corporation Expiration Date
Place No.
I
Joey Herald
September 30, 2017
Place No.
3
Jeff Burkhart
September 30, 2017
Keep Allen Beautiful
4
Expiration Date
Place No
2
Susan Frierott
September 30, 2016
Place No.
4
Mardy Brown
September 30, 2016
Place No.
6
Catherine Hawkins
September 30, 2016
Library Board
Expiration Date
Place No
2
Dianne Knaack
September 30,
2016
Place No
4
Richard Ackerman
September 30,
2016
Place No
5
Kimberly Hinton
September 30,
2015
Place No.
6
Devita Widmer
September 30,
2016
Parks and Recreation Board
Expiration Date
Place No.
2
Larry Holley
September 30,
2016
Place No
4
Rodrigo Vizcamo
September 30,
2016
Place No.
6
John Holley
September 30,
2016
Planning
and Zomne, Commission
Expiration Date
Place No.
2
Luke Hollingsworth
September 30,
2016
Place No.4
Jeff Cocking
September 30,
2016
Place No.
6
Michael Orr
September 30,
2016
Public Art Committee
Expiration Date
Place No.
I
Tod Raines
September 30,
2015
Place No.
2
Sandy Wittsche
September 30,
2016
Place No.
4
Jane Bennett
September 30,
2016
PAGE 6
LI
ALLEN CITY COUNCIL
REGULAR MEETING
SEPTEMBER 9, 2014 PAGE 7
Place No. 6 Steve Benson September 30, 2016
City Health Officer Expiration Date
Health Officer Dr John Connolly September 30, 2016
The motion carried
19. Motion to Confirm Appointments of Councilmembers as Liaisons to City Boards and
Commissions as Nominated by Mayor Terrell.
Mayor Terrell made the following nominations
Mayor Pro Tem Caplinger Animal Shelter Adc]sory Committee, Council Liaison
MOTION: Upon a motion made by Councilmember Herald and a second by Councilmember Brooks, the
Council voted seven (7) for and none (0) opposed to confirm appointments of
Councilmembers as Board Liaisons as recommended by Mayor Ferrell "I he motion carried
Other Business
20. Items of Interest.
Council wished happy birthday to Councilmember Kizer, Citv Attorney Smith and Mayor Terrell.
Council encouraged citizens to learn more about the Get Up and Gne North Texas program.
Board of Adjustment, Council Liaison
Buildmg & Standards Commission, Council Liaison
Sign Control Board, Council Liaison
CBD Design Review Committee, Council Liaison
Councilmember Kizer
Council Finance/Audit Committee, Member
Council Nominating Committee, Member
Planning & Zoning Commission, Council Liaison
Public Art Committee, Council Liaison
Councilmember Obermeyer
Council Nominating Committee, Member
North Texas Municipal Water District, Council Liaison
Councilmember Herald
Keep Allen Beautiful, Council Liaison
Libraq Board, Council Liaison
Councilmember Sedlacek
ACO Advisory Council, Member
Convention and Visitors Bureau Advisory Board, Member
Council Finance/Audit Committee, Member
Council Nominating Committee, Member
Councilmember Brooks
Convention and Visitors Bureau Advisory Board, Member
Council Finance/Audit Committee, Member
Council Nominating Committee, Member
Parks and Recreation Board, Council Liaison
MOTION: Upon a motion made by Councilmember Herald and a second by Councilmember Brooks, the
Council voted seven (7) for and none (0) opposed to confirm appointments of
Councilmembers as Board Liaisons as recommended by Mayor Ferrell "I he motion carried
Other Business
20. Items of Interest.
Council wished happy birthday to Councilmember Kizer, Citv Attorney Smith and Mayor Terrell.
Council encouraged citizens to learn more about the Get Up and Gne North Texas program.
ALLEN CITY COUNCIL
REGULAR MEETING
SEPTEMBER 9, 2014 PAGE 8
1 21. Calendar.
Executive Session
The Executive Session was not held.
MOTION: Upon a motion made by Counedmember Herald and a second by Councilmember Brooks, the
Council voted seven (7) for and none (0) opposed to adjourn the Regular Meeting of the
Allen C itv Council at 8.21 p.m. on Tuesday, September 9, 2014. The motion carred
These minutes approved on the 23rd day of September 2014.
ATTEST:
Shelley B. George, C, CITY SE RETARY
1
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Step errell, MAYOR