Min - City Council - 2014 - 10/28 - RegularGary L Caplinger, May Pro Tem
Kurt Kizer
Ross Obermayer
Joev Herald
Robin L Sedlacek
Baine Brooks
City StafT:
ALLEN CITY COUNCIL
17 �fM 1L1L1:�1i 1 II IY Y I�[EI
OCTOBER 28, 2014
Peter 11 Vargas, City Manager
Shelli Siemer, Assistant City Manager
Eric Ellwanger, Assistant City Manager
Shelley B. George, City Secretary'
Teresa Warren, Director, Public and Media Relations Office
Pete Smith, City Attorney
Workshop Session
With a quorum of the Councilmembers present. the Workshop Session of the Allen City Council was called to
order by Mayor Terrell at 6 25 p.m on Tuesday, October 28, 2014, in the Council Conference Room of the
Allen City Hall, 305 Century Parkway, Allen,'fexas
• Discussion Regarding New Capital Improvement Bond Program
• Update Regarding Renewal of the City's Tax Abatement Policy
• Committee Updates from City Council Liaisons
• Questions on Current Agenda
With no further discussion, the Workshop Session of the Allen City Council was adjourned at 6.57 p.m. on
Tuesday, October 28, 2014
Call to Order and Announce a Quorum is Present
With a quorum of the Councilmembers present, the Regular Meeting of the Allen City Council was called to
order by Mayor Terrell at 7'00 p in on Tuesday, October 28, 2014, in the Council Chambers of the Allen City
Hall, 305 Century Parkway, Allen, Texas.
Pledee of Alleeiance
Present:
Stephen Terrell, Mayor
Councilmembers:
Gary L Caplinger, May Pro Tem
Kurt Kizer
Ross Obermayer
Joev Herald
Robin L Sedlacek
Baine Brooks
City StafT:
ALLEN CITY COUNCIL
17 �fM 1L1L1:�1i 1 II IY Y I�[EI
OCTOBER 28, 2014
Peter 11 Vargas, City Manager
Shelli Siemer, Assistant City Manager
Eric Ellwanger, Assistant City Manager
Shelley B. George, City Secretary'
Teresa Warren, Director, Public and Media Relations Office
Pete Smith, City Attorney
Workshop Session
With a quorum of the Councilmembers present. the Workshop Session of the Allen City Council was called to
order by Mayor Terrell at 6 25 p.m on Tuesday, October 28, 2014, in the Council Conference Room of the
Allen City Hall, 305 Century Parkway, Allen,'fexas
• Discussion Regarding New Capital Improvement Bond Program
• Update Regarding Renewal of the City's Tax Abatement Policy
• Committee Updates from City Council Liaisons
• Questions on Current Agenda
With no further discussion, the Workshop Session of the Allen City Council was adjourned at 6.57 p.m. on
Tuesday, October 28, 2014
Call to Order and Announce a Quorum is Present
With a quorum of the Councilmembers present, the Regular Meeting of the Allen City Council was called to
order by Mayor Terrell at 7'00 p in on Tuesday, October 28, 2014, in the Council Chambers of the Allen City
Hall, 305 Century Parkway, Allen, Texas.
Pledee of Alleeiance
ALLEN CITY COUNCIL
REGULAR MEETING
OCTOBER 28, 2014
1 Public Recoenition
PAGE
1. Citizens' Comments.
2. Recognition of the Purchasing Division for Receipt of the 2014 Achievement of Excellence in
Procurement Award.
3. Presentation of Proclamation by the Office of the Mayor:
• Presentation of a Proclamation to Representatives of the Keep Allen Beautiful Board Proclaiming
November 8,'_014, as Allen Recycles Day
Consent Agenda
MOTION: Upon a motion made by C'ouncilmember Obermeyer and a second by Councilmember
Brooks, the Council voted seven (7) for and none (0) opposed to adopt all items on the
Consent Agenda as follows
4. Approve Minutes of the October 14, 2014, Regular Meeting.
5. Approve Minutes of the October 6, 2014, TRIAD Meeting.
1 6. Adopt an Ordinance to Identify the City Contributions to the Texas Municipal Retirement
System (TMRS) at the Actuarial Determined Rate.
ORDINANCE NO. 3258-10-14: AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF
ALLEN, COLLIN COUNTY, TEXAS, AMENDING THE CODE OF ORDINANCES BY
AMENDING CHAPTER 2, ADMINISTRATION, ARTICLE 111, TEXAS MUNICIPAL
RETIREMENT SECTION, BY ADDING A NEW SECTION ELECTING FOR THE CITY TO
MAKE CURRENT SERVICE AND PRIOR SERVICE CONTRIBUTIONS TO THE CITY'S
ACCOUNT IN THE BENEFIT ACCUMULATION FUND OF THE TEXAS MUNICIPAL
RETIREMENT SYSTEM ("TMRS-) AT THE ACTUARIALLY DETERMINED RATE OF I'O'FAL
EMPLOYEE COMPENSATION: PROVIDING A REPEALING CLAUSE, PROVIDING A
SEVERABILITY CLAUSE; AND PROVIDING FOR AN EFFECTIVE DATE
Adopt a Resolution Requesting the Texas Department of Transportation Remove SH 5
(Exchange Parkway through Northern City Limit Line) From the State Highway System.
RESOLUTION NO. 3259-10-14(R): A RESOLUTION OF THE CITY COUNCIL OF THE CITY
OF ALLEN, COLLIN COUNTY "TEXAS, REQUESTING THE REMOVAL OF STATE
HIGHWAY 5 (GREENVILLE AVENUE) FROM THE TEXAS HIGHWAY SYSTEM, AND
PROVIDING FOR AN EFFECTIVE DATE.
8. Award Bid and Authorize the City Manager to Execute a Contract with Jim Bowman
Construction Company, L.P., in the Amount of $1,037,663.25 for 2014 Street, Alley and
Sidewalk Improvement Project (Various Locations) and Establish a Project Budget in the
Amount of $1,236,932.
ALLEN CITY COUNCIL
REGULAR MEETING
OCTOBER 28, 2014 PAGE 3
9. Adopt a Resolution Authorizing Execution of an Interlocal Agreement for the City of Allen to
Obtain Funding from Collin County for Allen Public Library Services in Fiscal Year 2015 for
an Amount of $45,900.77.
RESOLUTION NO. 3260-10-14(R): A RESOLUTION OF THE CITY COUNCIL OF THE CITY
OF ALLEN, COLLIN COUNTY, TEXAS, APPROVING THE TERMS AND CONDITIONS OF
AN INTER -LOCAL COOPERATION AGREEMENT BY AND BETWEEN THE CITY OF
ALLEN AND COUNTY OF COLLIN, TEXAS, FOR THE FUNDING OF LIBRARY SERVICES,
AUTHORIZING ITS EXECUTION BY TI4L CITY MANAGER OR DESIGNEE, AND
PROVIDING AN EFFECTIVE DATE
10. Authorize the City Manager to Execute a Professional Services Agreement Renewal with Golf
Resources Management, Inc., for Consulting Services at The Courses at Watters Creek.
IL Authorize the City Manager to Amend the Contract for the Annual Maintenance and Repair of
Fire Department Apparatus with Siddons-Martin Emergency Group on an As -Needed Basis for
an Amount Not to Exceed $100,000.
12. Adopt a Resolution Renewing and Extending the Policy Statement for Tax Abatement
Guidelines for the City of Allen.
RESOLUTION NO. 3261-10-14(R): A RESOLUTION OF THE CITY COUNCIL OF THE
CITY OF ALLEN, COLLIN COUNTY, TEXAS, ADOPTING AN AMENDED POLICY
STATEMENT FOR TAX ABATEMENT GUIDELINES; AND PROVIDING AN EFFECTIVE
DATE.
13. Receive the Capital Improvement Program (CIP) Status Reports.
14. Receive the Summary of Property Tax Collections as of September 2014.
The motion carried
15. Conduct a Public Hearing and Adopt an Ordinance Amending Planned Development PD No. 58
by Amending the Development Regulations, and Adopting a Concept Plan and Building
Elevations to Allow a Daycare Use and Limiting the Uses of Drive-thru Restaurants on 5.8t
Acre Property Located at the Northeast Corner of Exchange Parkway and US 75. (Children's
Learning Adventure
Ma} or Terrell opened the public hearing and asked anyone wishing to speak for or against this item to
do so at this time.
The follow mg individuals spoke in opposition to the request
Kurt Hudson, 1912 Saint Johns' Avenue. Allen, I exas,
Malak Agha, 1223 N. Alma Drrve, Allen, Texas, and,
Mike Barrack, 1280 Central Expressway North, Allen, Texas,
The following individuals did not speak but wished their opposition be recorded
Amanda Snowman. 1695 E Exchange Parkway, Allen, Texas,
ALLEN CITY COUNCIL
REGULAR MEETING
OCTOBER 28, 2014 PAGE 4
Fadi EI Nachar, 1223 N Alma Drive, Allen, Texas, and,
Tamer EI Savvy, 1223 N Alma Drive, Allen, Texas.
With no one else speaking, Mayor Terrell closed the public hearing
ORDINANCE NO. 3262-10-14: AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF
ALLEN, COLLIN COUNTY TEXAS, AMENDING THE ALLEN LAND DEVELOPMENT CODE
AND ZONING MAP, AS PREVIOUSLY AMENDED, BY AMENDING THE DEVELOPMEN"F
REGULATIONS, ADOPTING A CONCEPT PLAN, AND ADOPTING BUILDING ELEVATIONS
FOR A PORTION OF TRACT I OF PLANNED DEVELOPMENT PD NO. 58, SAID PORTION
BEING 5.814± ACRES OF LAND IN THE L.K. PEGUES SURVEY, ABSI RAC F NUMBER 702,
CITY OF ALLEN, COLLIN COUNTY, TEXAS, PROVIDING FOR A CONFLICTS
RESOLUTION CLAUSE: PROVIDING A SEVERABILITY CLAUSE: PROVIDING A SAVINGS
CLAUSE: PROVIDING A PENALTY OF FINE NOT TO EXCEED THE SUM OF TWO
THOUSAND DOLLARS ($2,000) FOR EACH OFFENSE; AND PROVIDING AN EFFECTIVE
DATE
MOTION: Upon a motion made by COUncilmember Herald and a second by Mayor Pro Tem Caplinger,
the Council voted seven (7) for and none (0) opposed to adopt Ordinance No. 3262-10-14, as
previously captioned, amending the development regulations of Planned Development No 58
with the modified western screening wall subject to the Community Development Director's
approval and adopt a revised Concept Plan and the Budding Elevations for a 5 8± acre
1 proper±} generally located east of US Highway 75 and north of Exchange Parkway for
Children's Leaming Adventure The motion carried
16. Conduct a Public Hearing and Adopt an Ordinance Amending the Development Regulations of
Planned Development No. 112 as it Specifically Relates to Section J (Garage Orientation),
Section K (Garage Setback), and Exhibit "E" (Lot Detail) for 79.6± Acres of Property Located
North of McDermott Drive and East of Custer Road. ]Cypress Meadows]
Mayor Terrell opened the public hearing and asked anyone wishing to speak for or against this dem to
do so at this time.
With no one speaking, Mayor Terrell closed the public hearing
ORDINANCE NO. 3263-10-14: AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF
ALLEN, COLLIN COUNTY, TEXAS, AMENDING THE ALLEN LAND DEVELOPMENT CODE
AND ZONING MAP, AS PREVIOUSLY AMENDED, BY AMENDING THE DEVELOPMENT
REGULATIONS OF PLANNED DEVELOPMENT "PD" NO. 112 RELATING TO GARAGE
ORIENT"ATION, GARAGE SETBACK, AND LOT DETAIL AS ADOPTED IN ORDINANCE NO
3145-3-13; PROVIDING FOR A CONFLICTS RESOLUTION CLAUSE, PROVIDING A
SEVERABILITY CLAUSE; PROVIDING A SAVINGS CLAUSE; PROVIDING A PENALTY OF
FINE NOT TO EXCEED THE SUM OF TWO THOUSAND DOLLARS ($2,000) FOR EACH
OFFENSE; AND PROVIDING AN EFFECTIVE DATE
MOTION: Upon a motion made by Councilmember Obermeyer and a second by Councilmember
1 Brooks, the Council voted seven (7) for and none (0) opposed to adopt Ordinance No 3263-
10-14, as previously captioned, amending the development regulations of Planned
Development No. 112 for Cypress Meadows The motion carried.
ALLEN CITY COUNCIL
REGULAR MEETING
OCTOBER 28, 2014
1 Other Business
16. Calendar.
17. Items of Interest.
Council wished happl birthday to Councilmember herald and Philip Obermeyer
The Fxecuttve Session was not held.
Adjournment
PAGE 5
MOTION: Upon a motion made by Couneilmember herald and a second b}Counedmember Brooks, the
Council voted seven (7) for and none (0) opposed to adjourn the Regular Meeting of the
Allen City Council at 8 32 p.m, on Tuesday, October 28, 2014. The motion carried.
These minutes approved on the I In' day of November 2014.
F
ATTEST:
C I 11 �\ /1/1�" X�,
elley B. Geo RMC, CIT CRETARY
L
APPRO
Stephen Terrell, MAYOR