Min - City Council - 2015 - 05/12 - RegularGary L. Caplinger, Mayor Pro Tem
Kurt Kizer
Ross Obermeyer
Joey Herald
Robin L Sedlacek
Baine Brooks
City Staff:
ALLEN CITY COUNCIL
REGULAR MEETING
MAY 12, 2015
Peter H. Vargas, City Manager
Shelli Siemer, Assistant City Manager
Eric Ellwanger, Assistant City Manager
Shelley B George, City Secretary
Teresa Warren, Director, Public and Media Relations Office
Rebecca Vice, Assistant to the City Manager
Pete Smith, City Attorney
Workshop Session
With a quorum of the Councilmembers present, the Workshop Session of the Allen City Council was called to
order by Mayor Terrell at 6:25 p.m. on Tuesday, May 12, 2015, in the Council Conference Room of the Allen
City Hall, 305 Century Parkway, Allen, Texas.
• Introduction of Gene Autrey, Chairman of the Board of Adjustment/Building & Standards
Commission/Sign Control Board
• Briefing Regarding the 2035 TxDOT Long Range Plan for US75
• Updates from City Council Liaisons
• Questions on Current Agenda
With no further discussion, the Workshop Session of the Allen City Council was adjourned at 7:05 p.m. on
Tuesday, May 12, 2015.
Call to Order and Announce a Quorum is Present
With a quorum of the Councilmembers present, the Regular Meeting of the Allen City Council was called to
order by Mayor Terrell at 7 12 p.m. on Tuesday, May 12, 2015, in the Council Chambers of the Allen City
Hall, 305 Century Parkway, Allen, Texas.
Pledee of Allegiance
Present
Stephen Terrell, Mayor
Councilmembers:
Gary L. Caplinger, Mayor Pro Tem
Kurt Kizer
Ross Obermeyer
Joey Herald
Robin L Sedlacek
Baine Brooks
City Staff:
ALLEN CITY COUNCIL
REGULAR MEETING
MAY 12, 2015
Peter H. Vargas, City Manager
Shelli Siemer, Assistant City Manager
Eric Ellwanger, Assistant City Manager
Shelley B George, City Secretary
Teresa Warren, Director, Public and Media Relations Office
Rebecca Vice, Assistant to the City Manager
Pete Smith, City Attorney
Workshop Session
With a quorum of the Councilmembers present, the Workshop Session of the Allen City Council was called to
order by Mayor Terrell at 6:25 p.m. on Tuesday, May 12, 2015, in the Council Conference Room of the Allen
City Hall, 305 Century Parkway, Allen, Texas.
• Introduction of Gene Autrey, Chairman of the Board of Adjustment/Building & Standards
Commission/Sign Control Board
• Briefing Regarding the 2035 TxDOT Long Range Plan for US75
• Updates from City Council Liaisons
• Questions on Current Agenda
With no further discussion, the Workshop Session of the Allen City Council was adjourned at 7:05 p.m. on
Tuesday, May 12, 2015.
Call to Order and Announce a Quorum is Present
With a quorum of the Councilmembers present, the Regular Meeting of the Allen City Council was called to
order by Mayor Terrell at 7 12 p.m. on Tuesday, May 12, 2015, in the Council Chambers of the Allen City
Hall, 305 Century Parkway, Allen, Texas.
Pledee of Allegiance
1
ALLEN CITY COUNCIL
REGULAR MEETING
MAY 12, 2015
1. Citizens' Comments.
2. Presentation of Proclamations by the Office of the Mayor:
PAGE 2
• Presentation of a Proclamation to Allison Harper, Animal Control Supervisor with the City of
Allen Proclaiming May 17-23, 2015, as "Bite Prevention Week."
• Presentation of a Proclamation to Stephen Massey, Director of Community Services with the City
of Allen Proclaiming May 16-23, 2015, as "Public Borks Week "
3. Presentation of the Board of Adjustment/Building and Standards Commission/Sign Control
Board Annual Report by Gene Autrey, Chairman.
4. Annual Report by Greg Roemer, President of Community Waste Disposal, Inc. (CWD).
Consent Aaenda
MOTION: Upon a motion made by Councilmember Herald and a second by Councilmember Brooks, the
Council voted seven (7) for and none (0) opposed to adopt all items on the Consent Agenda
as follows
' 5. Approve Minutes of the April 28, 2015, Regular Meeting.
6. Adopt an Ordinance Amending Ordinance No. 3150-5-13 to Make a Non -Substantive Change
to the Designation of the Specific Use Permit Number From No. 134 to No. 143.
ORDINANCE NO. 3300-5-15: AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF
ALLEN, COLLIN COUNTY, TEXAS, AMENDING ORDINANCE NO 3150-5-13 MAKING A
NON -SUBSTANTIVE CHANGE TO THE DESIGNATION OF THE SPECIFIC USE PERMIT
NUMBER ESTABLISHED THEREIN FROM NUMBER 134 TO NUMBER 143 TO PREVENT
DUPLICATE NUMBERING, PROVIDING A SEVERABILITY CLAUSE, AND PROVIDING AN
EFFECTIVE DATE.
7. Authorize the City Manager to Execute a Professional Services Contract with Huitt-Zollars,
Inc., in the Amount of $86,850 for the Design of Intersection Improvements for McDermott
Drive at US75, Stacy Road at US75 and Greenville Avenue at Exchange Parkway and Establish
an Initial Project Budget in the Amount of $311,850.
8. Award Bid and Authorize the City Manager to Execute a Two -Year Unit Price Agreement with
VA Construction, Inc., for Concrete Repair Services with Estimated Annual Expenditures Not
to Exceed $100,000 with Three One -Year Options to Renew.
9. Award Bid and Authorize the City Manager to Execute a Contract with Kodiak Trenching and
Boring, LLC, in the Amount of $2,082,216.10 for Fountain Park Water & Sanitary Sewer
Rehabilitation Phase 1 and Amend the Project Budget to $2,600,000.
1 10. Award Bid and Authorize the City Manager to Execute a Contract with No -Dig Tec, LLC, in
the Amount of $860,625.95 for the Cottonwood Creek Trenchless 21 -Inch Wastewater Project
and Establish a Project Budget in the Amount of $1,050,000.
ALLEN CITY COUNCIL
REGULAR MEETING
MAY 12, 2015 PAGE 3
1 11. Adopt a Resolution Authorizing the City Manager to Execute an Agreement with the United
States Department of Justice to Apply For, Accept, Reject, Alter, or Terminate the Bulletproof
Vest Partnership Grant, if Awarded.
RESOLUTION NO. 3301-5-15(R): A RESOLUTION OF THE CITY COUNCIL OF THE CITY
OF ALLEN, COLLIN COUNTY, TEXAS, AUTHORIZING THE CITY MANAGER TO APPLY
FOR, ACCEPT, REJECT, ALTER, OR TERMINATE A GRANT FROM THE UNITED STATES
DEPARTMENT OF JUSTICE FOR BULLETPROOF VESTS, IF AWARDED, AND PROVIDING
AN EFFECTIVE DATE.
12. Approve the Recommendation from the Tax Increment Financing (TIF) Reinvestment Zone
Number One (Garden District) Board of Directors Relating to Payments to Watters Creek
Owner, LLC, from the TIF Fund in the Amount of $648,968.10 from the City Tax Increment,
$125,875.62 from the County Tax Increment, and a Payment to the City from the TIF Fund in
the Amount of $16,912.50 for Administrative Support and Legal Expenses.
13. Accept the Resignation of Linda Kapocsi and Declare a Vacancy in Place No. 3 on the Library
Board.
14. Receive the Unaudited Financial Report for the Period Ending March 31, 2015.
15. Receive the Investment Report for the Period Ending March 31, 2015.
The motion carried.
16. Conduct a Public Hearing and Adopt an Ordinance for Specific Use Permit #144 for a Minor
Automotive Repair Use on Lot 4, Block A, Allen Watters, L.P. Addition, located at 180 S.
Watters Road, west of Watters Road and south of McDermott Drive. [Express Oil Change]
Mayor Terrell opened the public hearing and asked anyone wishing to speak for or against this item to
do so at this time.
With no one speaking, Mayor Terrell closed the public hearing.
ORDINANCE NO. 3302-5-15: AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF
ALLEN, COLLIN COUNTY, TEXAS, AMENDING THE ALLEN LAND DEVELOPMENT CODE
AND ZONING MAP, AS PREVIOUSLY AMENDED, BY GRANTING SPECIFIC USE PERMIT
NO. 144 AUTHORIZING THE PROPERTY DESCRIBED AS LOT 4, BLOCK A, ALLEN
WAITERS, L.P ADDITION, CITY OF ALLEN, COLLIN COUNTY, TEXAS (ALSO KNOWN
AS 180 S. WAITERS ROAD), PRESENTLY ZONED PLANNED DEVELOPMENT FOR
SHOPPING CENTER -SC" TO BE USED FOR A MINOR AUTOMOTIVE REPAIRS USE;
ADOPTING A SITE PLAN, LANDSCAPE PLAN, AND BUILDING ELEVATIONS; PROVIDING
FOR A CONFLICTS RESOLUTION CLAUSE; PROVIDING A SEVERABILITY CLAUSE;
PROVIDING A SAVINGS CLAUSE; PROVIDING A PENALTY OF FINE NOT TO EXCEED
THE SUM OF TWO THOUSAND DOLLARS ($2,000) FOR EACH OFFENSE; AND PROVIDING
AN EFFECTIVE DATE.
ALLEN CITY COUNCIL
REGULAR MEETING
MAY 12, 2015
PAGE 4
MOTION: Upon a motion made by Councilmember Sedlacek and a second by Councilmember
Obermeyer, the Council voted seven (7) for and none (0) opposed to adopt Ordinance No
3302-5-15, as previously captioned, for Specific Use Permit SUP No. 144 for a Minor
Automotive Repair use on Lot 4, Block A, Allen Watters, L P Addition, and more commonly
known as 180 S. Watters Road, for Express Oil Change. The motion carried.
Other Business
17. Items of Interest. [Council announcements regarding local civic and charitable events, meetings
fundraisers, and awards.]
• Council wished happy birthday to Teresa Warren and Brittanv Brooks.
• Council thanked Kevin Hammeke for his years of service as Chief Financial Officer with the City
of Allen.
18. Calendar.
• May 15-17 - Change The World weekend in Allen.
• May 16 - Municipal Service Center Open House, in recognition of Public Works Week,
Municipal Service Center, 9 00 a in - 12.00 p.m.
• May 19 - Canvass of the General and Special Elections, 3.00 p.m.
• May 25 - Summer Sounds Concert Series, Joe Farmer Recreation Center Amphitheater, 7.00 p.m.
1 • May 25 - Memorial Day, City Facilities Closed
• May 26 - City Council Reception, City Hall, 6.00 p.m.
Executive Session
The Executive Session was not held.
Adjournment
MOTION: Upon a motion made by Councilmember Herald and a second by Councilmember Brooks, the
Council voted seven (7) for and none (0) opposed to adjourn the Regular Meeting of the
Allen City Council at 7 50 p m, on Tuesday, May 12, 2015. The motion carried.
These minutes approved on the 26a day of May 2015.
APPROVED: -T
Stephelf Terrell, MAYOR
ATTEST
Shelley B. George, TRMC, CITY SECRETARY