Min - City Council - 2015 - 09/08 - RegularALLEN CITY COUNCIL
REGULAR MEETING
SEPTEMBER 8, 2015
Present:
Stephen Terrell, Mayor
Councilmembers:
Gary L. Caplinger, Mayor Pro Tem
Kurt Kizer
Ross Obermeyer
Joey Herald
Robin L. Sedlacek
Baine Brooks
City Staff:
Peter H Vargas, City Manager
Shelli Siemer, Assistant City Manager
Eric Ellwangey Assistant City Manager
Shelley B. George, City Secretary
Teresa Warren, Director, Public and Media Relations Office (absent)
Pete Smith, City Attorney
Kathleen Vaught, Interactive Media Manager
Workshop Session
With a quorum of the Councilmembers present, the Workshop Session of the Allen City Council was called to
order by Mayor Terrell at 6 30 p.m. on Tuesday, September 8, 2015, in the Council Conference Room of the
Allen City Hall, 305 Century Parkway, Allen, Texas.
• Update Regarding US75 Construction
• Questions on Current Agenda
• Committee Updates from City Council Liaisons
With no further discussion, the Workshop Session of the Allen City Council was adjourned at 7:04 p.m. on
Tuesday, September 8, 2015.
Call to Order and Announce a Quorum is Present
With a quorum of the Councilmembers present, the Regular Meeting of the Allen City Council was called to
order by Mayor Terrell at 7 07 p m. on Tuesday, September 8, 2015, in the Council Chambers of the Allen
City Hall, 305 Century Parkway, Allen, Texas.
Pledee of Alleeiance
Public Recoenition
Citizens' Comments.
ALLEN CITY COUNCIL
REGULAR MEETING
SEPTEMBER 8, 2015 PAGE 2
2. Recognition of the City of Allen Finance Department as Recipient of the Distinguished Budget
Presentation Award by the Government Finance Officers Association (GFOA) for the Sixteenth
Consecutive Year.
3. Allen Economic Development Performance Overview and Update by Elizabeth Morris with
Insight Research Corporation.
Consent Aeenda
MOTION: Upon a motion made by Counedmember Brooks and a second by Counedmember
Obermeyer, the Council voted seven (7) for and none (0) opposed to adopt all items on the
Consent Agenda as follows.
4. Approve Minutes of the August 25, 2015, Regular Meeting of the Allen City Council.
5. Approve Minutes of the August 21-23, 2015, Budget Workshop of the Allen City Council.
6. Adopt a Resolution Designating The Allen American as the Official Newspaper of the City of
Allen for Fiscal Year 2015-2016.
RESOLUTION NO. 3323-9-15(R): A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF
ALLEN, COLLIN COUNTY, TEXAS, DESIGNATING THE ALLEN AMERICAN AS THE
OFFICIAL NEWSPAPER OF THE CITY OF ALLEN, COLLIN COUNTY, TEXAS, FOR FISCAL
YEAR 2015-2016; AUTHORIZING THE CITY MANAGER TO CONTRACT WITH THE ALLEN
AMERICAN; AND PROVIDING AN EFFECTIVE DATE.
7. Adopt a Resolution Reappointing Members to Fill Expiring Terms on the Board of Directors
for Tax Increment Financing (TIF) Reinvestment Zone No. 1 (Garden District).
RESOLUTION NO. 3324-9-15(R): A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF
ALLEN, COLLIN COUNTY, TEXAS, APPOINTING THE BOARD OF DIRECTORS OF THE
ALLEN TAX INCREMENT FINANCING REINVESTMENT ZONE NO. l; AND PROVIDING
FOR AN EFFECTIVE DATE.
8. Adopt a Resolution Reappointing Members to Fill Expiring Terms on the Board of Directors
for Tax Increment Financing (TIF) Reinvestment Zone No. 2 (Central Business District).
RESOLUTION NO. 3325-9-15(RI: A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF
ALLEN, COLLIN COUNTY, TEXAS, APPOINTING THE BOARD OF DIRECTORS OF THE
ALLEN TAX INCREMENT FINANCING REINVESTMENT ZONE NO. 2, AND PROVIDING
FOR AN EFFECTIVE DATE.
9. Adopt a Resolution Nominating Mr. Gary Rodenbaugh for Election to the Board of Directors
for the Collin Central Appraisal District and Cast 122 Votes for Said Candidate.
RESOLUTION NO. 3326-9-15(R): A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF
ALLEN, COLLIN COUNTY, TEXAS, PLACING IN NOMINATION THE NAME OF GARY
RODENBAUGH FOR MEMBERSHIP ON THE BOARD OF DIRECTORS OF THE COLLIN
CENTRAL APPRAISAL DISTRICT, CASTING BALLOTS FOR THE BOARD OF DIRECTORS
FOR THE COLLIN CENTRAL APPRAISAL DISTRICT IN ACCORDANCE WITH SECTION
ALLEN CITY COUNCIL
REGULAR MEETING
SEPTEMBER 8, 2015
PAGE
6 03(g) OF THE STATE PROPERTY TAX CODE; DIRECTING THE CITY SECRETARY TO
NOTIFY INTERESTED PARTIES OF SAID ACTION; AND PROVIDING AN EFFECTIVE DATE.
10. Amend Resolution 3292-4-15 Relating to the Family Violence Investigation and Prevention
Officer Grant, Updating the Grant Application Number From 2780701 to 2780702 to Reflect
That This is a Second Year Grant Application.
RESOLUTION NO. 3327-9-15tR): A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF
ALLEN, COLLIN COUNTY, TEXAS, TO APPLY FOR, ACCEPT, REJECT, ALTER, OR
TERMINATE GRANT # 2780702 A GRANT FROM THE STATE OF TEXAS, OFFICE OF THE
GOVERNOR, CRIMINAL JUSTICE DIVISION PROVIDING FUNDING FOR A FAMILY
VIOLENCE INVESTIGATION AND PREVENTION OFFICER, IF AWARDED.
it. Authorize the City Manager to Sign a Memorandum of Understanding with the North Texas
Municipal Water District (NTMWD) Regarding Development of a Regional Capacity,
Management, Operations, and Maintenance (CMOM) Program.
12. Award Bid and Authorize the City Manager to Execute the Purchase of Non Alcoholic
Beverages and Award Pouring Rights with Coca Cola Refreshments as the Vendor in the
amount of $245,000 with the Option for Four, One -Year Renewals.
13. Authorize the City Manager to Execute a Contract for Supplemental Electrical and Lighting
Work Related to the Security Camera Phase 2 Installation at Celebration Park with Boyd
Electric in the Amount of $60,060.
14. Authorize the City Manager to Execute an Amendment to the Professional Services Agreement
with BR Architects & Engineers in an Amount Not to Exceed $28,376 for Structural
Engineering Design and Construction Administration Services at Allen Heritage Village.
15. Accept Required Certifications from the Tax Assessor/Collector's Office Including the
Certifications Rate for the 2015 Tax Year, the Certification of Excess Debt Collections for the
2014 Tax Year and the 2015 Appraisal Roll.
The motion carried.
Councilmember Obermeyer filed an Affidavit of Conflict of Interest with the City Secretary and recused
himself from the Council dais
16. Conduct a Public Hearing and Adopt an Ordinance to Amend the Development Regulations of
Planned Development No. 108 and Adopt a Concept Plan and Building Elevations Relating to
8.142± Acres Generally Located on the Southeast Corner of the Intersection of Raintree Circle
and Junction Drive for the Alders at Twin Creeks.
Mayor Terrell opened the public hearing and asked anyone wishing to speak for or against this item to
do so at this time.
ALLEN CITY COUNCIL
REGULAR MEETING
SEPTEMBER 8, 2015
PAGE 4
MOTION: Upon a motion made by Councilmember Herald and a second by Councilmember Brooks, the
Council voted six (6) for and none (0) opposed, to continue the public hearing and table this
agenda item to the October 13, 2015, Council meeting The motion carred.
Councilmember Obermeyer returned to the Council dais.
17. Adopt Ordinance Approving the Fiscal Year 2015-2016 Budget, Amending the Fiscal Year
2014-2015 Budget, and Approving the 2016-2020 Capital Improvement Program.
ORDINANCE NO. 3328-9-15: AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF
ALLEN, COLLIN COUNTY, TEXAS, APPROVING AND ADOPTING A BUDGET FOR THE
FISCAL YEAR BEGINNING OCTOBER 1, 2015, AND ENDING SEPTEMBER 30, 2016;
PROVIDING THAT EXPENDITURES FOR SAID FISCAL YEAR SHALL BE MADE IN
ACCORDANCE WITH SAID BUDGET; APPROPRIATING AND SETTING ASIDE THE
NECESSARY FUNDS OUT OF THE GENERAL AND OTHER REVENUES FOR SAID FISCAL
YEAR FOR THE MAINTENANCE AND OPERATION OF THE VARIOUS DEPARTMENTS AND
FOR VARIOUS ACTIVITIES AND IMPROVEMENTS OF THE CITY; APPROPRIATING THE
VARIOUS AMOUNTS REQUIRED FOR SUCH BUDGET; PROVIDING FOR RECORDING OF
THE ORDINANCE; PROVIDING FOR A REPEALING CLAUSE, PROVIDING FOR A
SEVERABILITY CLAUSE; AND PROVIDING FOR AN EFFECTIVE DATE.
MOTION: Upon a motion made by Councilmember Sedlacek and a second by Councilmember
Obermeyer, the Council voted sewn (7) for and none (0) opposed to adopt Ordinance No
3328-9-15, as previously captioned, approving the Fiscal Year 2015-2016 budget, amending
the Fiscal 2015-2015 budget, and approving the 2016-2020 Capital Improvement Program
The motion carried.
MOTION: Upon a motion made by Councilmember Sedlacek and a second by Councilmember Herald,
the Council voted seven (7) for and none (0) opposed, to ratify the increase in property tax
revenues reflected in the Fiscal Year 2015-2016 budget. The motion carried
18. Adopt Ordinance Setting the Tax Rate for the 2015-2016 Fiscal Year Budget.
ORDINANCE NO. 3329-9-15: AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF
ALLEN, COLLIN COUNTY, TEXAS, LEVYING THE AD VALOREM TAXES FOR THE TAX
YEAR 2015 (FISCAL YEAR 2015-2016) AT A RATE OF $0.53000 PER ONE HUNDRED
DOLLARS ($100) ASSESSED VALUATION ON ALL TAXABLE PROPERTY WITHIN THE
CORPORATE LIMITS OF THE CITY OF ALLEN AS OF JANUARY 1, 2015, TO PROVIDE
REVENUE FOR THE PAYMENT OF CURRENT EXPENSES; PROVIDING FOR AN INTEREST
AND SINKING FUND FOR ALL OUTSTANDING DEBT OF THE CITY OF ALLEN; PROVIDING
FOR DUE AND DELINQUENT DATES TOGETHER WITH PENALTIES AND INTEREST;
PROVIDING A SEVERABILITY CLAUSE; PROVIDING A REPEALING CLAUSE; AND
PROVIDING AN EFFECTIVE DATE
MOTION: Upon a motion made by Councilmember Caplinger and a second by Councilmember
Obetmeyer, the Council voted seven (7) for and none (0) opposed to adopt Ordinance No.
3329-9-15, as previously captioned, setting that tax rate for the 2015-2016 Fiscal Year. The
motion carried
The regular meeting recessed at 7:35 p.m.
ALLEN CITY COUNCIL
REGULAR MEETING
SEPTEMBER 8, 2015 PAGE 5
IExecutive Session
In accordance with the Texas Government Code, the Allen City Council convened into Executive Session at
7'40 p.m on Tuesday, September 8, 2015, in the Council Conference Room, 305 Century Parkway, Allen,
Texas, in order to discuss matters pertaining to.
24. Personnel Pursuant to Section 551.074 of the Texas Government Code —
Discuss Appointments to the Board of Adjustment, Building and Standards Commission,
Community Development Corporation, Economic Development Corporation, and Planning and
Zoning Commission.
The Executive Session adjourned at 8'00 p in on Tuesday, September 8, 2015
25. Reconvene and Consider Action on Items Discussed during Executive Session.
The Allen City Council reconvened into the Regular Meeting at 8:00 p.m. on Tuesday,
September 8, 2015. The following action was taken on items discussed during Executive Session
19. Consider Appointments to Fill Expiring Terms and Vacancies on the Following Boards,
Commissions, Committees and Corporations: Animal Shelter Advisory Committee, Board of
Adjustment/Building and Standards Commission/Sign Control Board, Central Business District
Design Review Committee, Community Development Corporation Board, Convention and
Visitors Bureau Advisory Board, Economic Development Corporation Board, Keep Allen
Beautiful Board, Library Board, Parks and Recreation Board, Planning and Zoning
Commission, and Public Art Committee.
MOTION: Upon a motion made by Councdmember Sedlacek and a second by Councilmember
Obermeyey the Council voted seven (7) for and none (0) opposed to accept the nominations
presented by the Council Nominating Committee and that the slate of individuals nominated
be appointed by acclamation to the designated places as follows:
Animal Shelter Advisory
Committee
Expiration Date
Place No. l
Alan Coffman
September 30, 2017
Place No. 3 (stat[)
Allison Harper
September 30, 2017
Place No. 5
Matt McGee
September 30, 2017
Board of Adjustment/Building & Standards Commission/
Sien Board
Expiration Date
Place No. 1
Gene Autrey
September 30, 2017
Place No. 3
Craig Gillis
September 30, 2017
Place No. 5
Kimberly Clarkson -Harrison
September 30, 2017
AIL Place No I
Dan Metevier
September 30, 2017
Central Business District Design
Review Committee
Expiration Date
Place No. l
Beverly Pruitt
September 30, 2017
Community Development Corporation
Expiration Date
Place No. 1
Chris Schulmeister
September 30, 2017
Place No. 3
Michael Freiberger
September 30, 2017
ALLEN CITY COUNCIL
REGULAR MEETING
SEPTEMBER 8, 2015
Place No. 5 Stacey Gonzales September 30, 2017
Place No. 7 Ross Obermeyer September 30, 2017
Convention and Visitors Bureau Advisory Board
Expiration Date
Place No. 1
Dana Pickle
September 30, 2017
Place No 3
Carson Doss
September 30, 2017
Place No 5
Baine Brooks
September 30, 2017
Economic Development Corporation
Expiration Date
Place No 2
Michael Schaeffer
September 30, 2018
Keep Allen Beautiful
Expiration Date
Place No. I
Susan Ponder
September 30, 2017
Place No. 2
Chris Wallace
September 30, 2016
Place No. 3
Troy Webre
September 30, 2017
Place No. 5
Cheryl Baez
September 30, 2017
Place No. 6
Elias Shaikh
September 30, 2016
Place No. 7
Mark Schallhorn
September 30, 2017
Library Board
Expiration Date
Place No 1
Michelle Perry
September 30, 2017
Place No. 3
Shahmeen Khan
September 30, 2017
Place No. 5
Kimberly Hinton
September 30, 2017
Place No 7
Rekha Mathai
September 30, 2017
Parks and Recreation Board
Expiration Date
Place No. I
Brittam Hayes
September 30, 2017
Place No 3
Tricia Losavio
September 30, 2017
Place No 5
Tom Cowart
September 30, 2017
Place No 7
Paul Davidson
September 30, 2017
Plannine and Zoning Commission
Expiration Date
Place No. I
Ben Trahan
September 30, 2017
Place No. 3
Stephen Platt, Jr
September 30, 2017
Place No. 5
Shirley Mangmm
September 30, 2017
Place No. 7
John Ogrizovich
September 30, 2017
Public An Committee
Expiration Date
Place No. 1
Tod Raines
September 30, 2017
Place No. 3
Ann Carroll
September 30, 2017
Place No. 5
Susan Barry
September 30, 2017
Place No. 7
Denise Gilbert
September 30, 2017
The motion carried.
PAGE 6
20. Appoint the 2015 Capital Improvement Program ICIPI Steering Committee and Designate a
Chair.
I
ALLEN CITY COUNCIL
REGULAR MEETING
SEPTEMBER 8, 2015
PAGE 7
MOTION: Upon a motion made by Councilmember Herald and a second by Councilmember Brooks, the
Council voted seven (7) for and none (0) opposed to appointment Joe Farmer, Chris
Schulmeister, Kathy Litmas, Mary Vail -Grube, Craig Gillis, and George Chrisman to the
2015 Capital Improvement Program (CIP) Steering Committee, and to designate Joe Farmer
to serve as Chair. The motion carried.
21. Motion to Confirm Appointments of Councilmembers as Liaisons to City Boards and
Commissions as Nominated by Mayor Terrell.
Mayor Terrell made the following nominations
A
Mayor Terrell
Mayor's Committee, Member
NCTCOG Regional 9-1-1 Advisory Committee, Board Member
Dallas Regional Mobility Coalition, Executive Committee Member
Regional Transportation Committee, Board Member
North Texas Commission, Board of Directors
Allen Chamber of Commerce, Ex -Officio Member
Councilmember Kizer
Council Finance/Audit Committee, Member
Council Nominating Committee, Member
Planning & Zoning Commission, Council Liaison
Public Art Committee, Council Liaison
Councilmember Obermeyer
Community Development (Corporation), Board Member
Council Nominating Committee, Member
North Texas Municipal Water District, Council Liaison
Councilmember Herald
Economic Development (Corporation), Board Member
Keep Allen Beautiful, Council Liaison
Library Board, Council Liaison
Councilmember Sedlacek
ACO Advisory Council, Member
Council Finance/Audit Committee, Member
Council Nominating Committee, Member
Mayor Pro Tem Caplinger
Mayor's Committee, Member
Animal Shelter Advisory Committee, Council Liaison
Board of Adjustment, Council Liaison
Building & Standards Commission, Council Liaison
CBD Design Review Committee, Council Liaison
Sign Control Board, Council Liaison
Councilmember Brooks
Convention and Visitors Bureau Advisory Board, Member
Council Finance/Audit Committee, Member
Council Nominating Committee, Member
Parks and Recreation Board, Council Liaison
A
ALLEN CITY COUNCIL
REGULAR MEETING
SEPTEMBER 8, 2015
PAGE
MOTION: Upon a motion made by Councilmember Brooks and a second by Councilmember Herald, the
Council voted seven (7) for and none (0) opposed to confirm the appointments of
Councilmembers as Board Liaisons to City Boards and Commissions as nominated by Mayor
Terrell. The motion carried.
22. Calendar.
• September 10 - Allen Community Outreach will celebrate its 30"' anniversary at a luncheon at the
Courtyard
23. Items of Interest.
•
Council wished happy birthday to Pete Smith, Councilmember Kizer, and Mayor Terrell
•
Council recognized Boy Scouts from Troop Nos 224, 8134, 328, and 79 in attendance as a
requirement for earning a merit badge
MOTION: Upon a motion made by Councilmember Herald and a second by Councilmember Brooks, the
Council voted seven (7) for and none (0) opposed to adjourn the Regular Meeting of the
Allen City Council at 8.10 p.m. on Tuesday, September 8, 2015. The motion carried.
These minutes approved on the 22n" day of September 2015.
APPROVED:
1
Stephen Terrell, MAYOR
ATTEST:
n
Shelley B. Geo TRMC, CITY Y