Min - City Council - 2015 - 11/10 - RegularGary L. Caplinger, Mayor Pro Tem
Kurt Kizer
Ross Obermeyer
Joey Herald
Robin L Sedlacek
Bame Brooks
City Staff:
ALLEN CITY" COUNCIL
REGULAR MEETING
NOVEMBER 10, 2015
Peter H. Vargas, City Manager
Shelli Siemer, Assistant City Manager
Enc Eilwanger, Assistant City Manager
Shelley B. George, City Secretary
Teresa Warren, Director, Public and Media Relations Office
Pete Smith, City Attorney
Workshop Session
With a quomm of the Councdmembers present, the Workshop Session of the Allen City Council was called to
order by Mayor Terrell at 6 45 p in on Tuesday, November 10, 2015, in the Council Conference Room of the
Allen City Hall, 305 Century Parkway, Allen, Texas.
• Taping of the Christmas Message
• Update Regarding Agreement with TCH Altera
• Committee Updates from City Council Liaisons
• Questions on Current Agenda
With no further discussion, the Workshop Session of the Allen City Council was adjourned at 6 59 p M. on
Tuesday, November 10, 2015.
Call to Order and Announce a Quorum is Present
With a quorum of the Councdmembers present, the Regular Meeting of the Allen City Council was called to
order by Mayor Terrell at 7 04 p in on Tuesday, November 10, 2015, in the Council Chambers of the Allen
City Hall, 305 Century Parkway, Allen, Texas
Pledee of Alle¢iance
Public Recoenition
Present:
Stephen Terrell, Mayor
Councilmembers:
Gary L. Caplinger, Mayor Pro Tem
Kurt Kizer
Ross Obermeyer
Joey Herald
Robin L Sedlacek
Bame Brooks
City Staff:
ALLEN CITY" COUNCIL
REGULAR MEETING
NOVEMBER 10, 2015
Peter H. Vargas, City Manager
Shelli Siemer, Assistant City Manager
Enc Eilwanger, Assistant City Manager
Shelley B. George, City Secretary
Teresa Warren, Director, Public and Media Relations Office
Pete Smith, City Attorney
Workshop Session
With a quomm of the Councdmembers present, the Workshop Session of the Allen City Council was called to
order by Mayor Terrell at 6 45 p in on Tuesday, November 10, 2015, in the Council Conference Room of the
Allen City Hall, 305 Century Parkway, Allen, Texas.
• Taping of the Christmas Message
• Update Regarding Agreement with TCH Altera
• Committee Updates from City Council Liaisons
• Questions on Current Agenda
With no further discussion, the Workshop Session of the Allen City Council was adjourned at 6 59 p M. on
Tuesday, November 10, 2015.
Call to Order and Announce a Quorum is Present
With a quorum of the Councdmembers present, the Regular Meeting of the Allen City Council was called to
order by Mayor Terrell at 7 04 p in on Tuesday, November 10, 2015, in the Council Chambers of the Allen
City Hall, 305 Century Parkway, Allen, Texas
Pledee of Alle¢iance
Public Recoenition
ALLEN CITY COUNCIL
REGULAR MEETING
NOVEMBER 10, 2015 PAGE 2
1. Citizens' Comments.
2. Presentation of Proclamations by the Office of the Mayor.
• Present a Proclamation to Representatives of the Collin County Homeless Coalition, Prochurrang
November 14-22, 2015, as "Homelessness Awareness Week "
Mayor Terrell removed the following item from the Consent Agenda.
5. Award Bid and Authorize the City Manager to Execute a Contract with Pool A.R.T., LLC in
the amount of $3,521,640 for the Ford Pool Renovation Project and Establish a Project Budget
of $3,643,369.
MOTION: Upon a motion made by Councilmember Obermeyer and a second by Councdmember
Herald, the Council voted seven (7) for and none (0) opposed to adopt all remaining items on
the Consent Agenda as follows.
3. Approve Minutes of the October 27, 2015, Regular Meeting.
1 4. Adopt a Resolution Authorizing Execution of an Interlocal Agreement for the City of Allen to
Obtain Funding from Collin County for Allen Public Library Services in Fiscal Year 2016 in
the Amount of $47,282.50.
RESOLUTION NO. 3335-11.15(R): A RESOLUTION OF THE CITY COUNCIL OF THE CITY
OF ALLEN, COLLIN COUNTY, TEXAS, APPROVING THE TERMS AND CONDITIONS OF
AN INTER- LOCAL COOPERATION AGREEMENT BY AND BETWEEN THE CITY OF
ALLEN AND COUNTY OF COLLIN, TEXAS, FOR THE FUNDING OF LIBRARY SERVICES,
AUTHORIZING ITS EXECUTION BY THE CITY MANAGER OR DESIGNEE; AND
PROVIDING AN EFFECTIVE DATE
6. Authorize the City Manager to Execute a Four -Year Lease Agreement with PNC Equipment
Finance, LLC through BuyBoard Cooperative Purchasing in an Annual Lease Amount of
$106,693 for One Hundred Five (105) EZGO Golf Carts and One (1) Beverage Cart for The
Courses at Watters Creek.
7. Award Bid and Authorize the City Manager to Execute the Purchase of Housekeeping Services
with Starwood Staffing, LLC as the Primary Vendor in an Annual Amount of $375,000 with the
Option for Two, One -Year Renewals, and Award an Alternate Annual Contract with Precision
Special Events, to be Utilized in the Event the Primary Contractor is Unable to Fulfill their
Contractual Obligations.
8. Authorize the City Manager to Execute a Facilities Agreement Between the City of Allen and
Wretched Land, L.P., as it Relates to the Montgomery Ridge Planned District Development, for
the Purpose of Setting Forth Obligations Regarding the Design and Construction of Public
Recreational Trails Along Watters Branch.
9. Ratify the City Manager's Execution of a Three -Year Maintenance Agreement for Hardware
and Software Maintenance of the Avaya Phone System at a Total Cost of $119,523.
ALLEN CITY COUNCIL
REGULAR MEETING
NOVEMBER 10, 2015 PAGE 3
10. Authorize the City Manager to Execute a First Amendment to the License Agreement with
Montgomery Improvement District West, Ltd. Related to the Maintenance of Entry Features
Across Brett Drive.
11. Authorize the City Manager to Execute a License Agreement with Montgomery Park HOA,
Inc. Related to the Maintenance of the Entry Feature Across Hanna Street.
12. Authorize the City Manager to Execute a First Amendment to the Economic Development
Incentive Agreement and Civic Center Agreement with TCH Altera AHCC, LP.
13. Motion to Cancel the December 22, 2015, City Council Meeting.
14. Receive the Investment Report for the Period Ending September 30, 2015.
The motion earned
5. Award Bid and Authorize the City Manager to Execute a Contract with Pool A.R.T., LLC in
the amount of $3,521,640 for the Ford Pool Renovation Project and Establish a Project Budget
of $3,643,369.
Mayor Terrell noted that the project budget had changed to $3,648,619
MOTION: Upon a motion made by Councilmember Herald and a second by Councilmember
Obermeyer, the Council voted seven (7) for and none (0) opposed authorizing the City
Manager to execute a contract with Pool A R T, LLC in the amount of $3.521,640 for the
Ford Pool renovation project and establish a project budget of $3,648,619 The motion
carried.
pular Agenda
Councilmember Obermeyer filed an Affidavit of Conflict of Interest with the City Secretary for Agenda Item
No 15 and left the Council dais.
15. CONTINUED ITEM - Conduct a Public Hearing and Adopt an Ordinance to Amend the
Development Regulations of Planned Development No. 108 and Adopt a Concept Plan and
Building Elevations Relating to 8.142± Acres Generally Located on the Southeast Corner of the
Intersection of Raintree Circle and Junction Drive for the Alders at Twin Creeks.
MOTION: Upon a motion made by Councilmember Herald and a second by Councilmember Brooks, the
Council voted six (6) for and none (0) opposed to continue the public hearing on this item.
The motion carried.
Mayor Terrell continued the public hearing and asked anyone wishing to speak for or against this
item to do so at this time. There were no speakers
ORDINANCE NO. 3336.11-15: AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF
ALLEN, COLLIN COUNTY, TEXAS, AMENDING THE ALLEN LAND DEVELOPMENT CODE
AND ZONING MAP, AS PREVIOUSLY AMENDED, BY AMENDING THE DEVELOPMENT
REGULATIONS, ADOPTING A CONCEPT PLAN, AND ADOPTING BUILDING ELEVATIONS
ALLEN CITY COUNCIL
REGULAR MEETING
NOVEMBER 10, 2015
PAGE 4
FOR AN 8142± ACRE PORTION OF LOT I -R-1. BLOCK F, BRAY CENTRAL ONE
ADDITION, CITY OF ALLEN, COLLIN COUNTY, TEXAS, LOCATED IN DISTRICT E OF THE
TWIN CREEKS URBAN CENTER PLANNED DEVELOPMENT PD NO, 108; PROVIDING FOR
A CONFLICTS RESOLUTION CLAUSE; PROVIDING A SEVERABILITY CLAUSE;
PROVIDING A SAVINGS CLAUSE; PROVIDING A PENALTY OF FINE NOT TO EXCEED
THE SUM OF TWO THOUSAND DOLLARS ($2,000) FOR EACH OFFENSE; AND PROVIDING
AN EFFECTIVE DATE.
MOTION: Upon a motion made by Mayor Pro Tem Caplinger and a second by Councdmember Herald,
the Council voted six (6) for and none (0) opposed to adopt Ordinance No. 3336-11-15, as
previously captioned, to amend the development regulations of Planned Development No.
108 and adopt a Concept Plan and Building Elevations relating to 8 142± acres for the Alders
at Twin Creeks. The motion tamed
Councdmember Obermeyer returned to his seat at the Council dais.
16. Conduct a Public Hearing and Consider a Resolution Adopting the 2014.2015 Comprehensive
Annual Performance Evaluation Report (CAPER) for the Community Development Block
Grant (CDBG) Program
Mayor Terrell opened the public hearing and asked anyone wishing to speak for or against this item to
do so at this lime
With no one speaking, Mayor Terrell closed the public hearing
RESOLUTION NO. 3337-11-15(R): A RESOLUTION OF THE CITY COUNCIL OF THE CITY
OF ALLEN, COLLIN COUNTY, TEXAS, APPROVING THE 2014-2015 COMPREHENSIVE
ANNUAL PERFORMANCE EVALUATION REPORT (CAPER), AUTHORIZING ITS
SUBMISSION TO THE U.S. DEPARTMENT OF HOUSING AND URBAN DEVELOPMENT
(HUD); REPEALING ALL RESOLUTIONS IN CONFLICT, PROVIDING A SEVERABILITY
CLAUSE; AND PROVIDING AN EFFECTIVE DATE
MOTION: Upon a motion made by Councdmember Sedlacek and a second by Councdmember Brooks,
the Council voted seven (7) for and none (0) opposed to adopt Resolution 3337-11-15(R), as
previously captioned, approving the 2014-2015 Comprehensive Annual Performance
Evaluation Report (CAPER) for the Community Development Block Grant program The
motion carried
17. Calendar.
• November 12, 2015 - Capital Improvement Program (CIP) Subcommittee Meeting, 7:00 p in at
Allen City Hall
• November 12. 2015 — Performance saluting veterans by the Allen Community Band, Allen
Community Choir, and Trinity Valley Community College Choir, 7:30 p in at the Allen Public
Library
ALLEN CITY COUNCIL
REGULAR MEETING
NOVEMBER 10, 2015
18. Items of Interest.
PAGE
Council wished happy birthday to Councilmember Baine Brooks and Mallory Kizer
Councilmember Kizer wished to acknowledge his con in the Navy, Ryan Kizer, and all Veterans
for their service this Veteran's Day.
Council acknowledged the Allen Eagles and Lovejoy Leopards continuing to the football plavoffs
and Councilmember Obermeyer's grandson, Andrew, winning the 1° grade baseball
championship
Council acknowledged Darlyn Herald receiving her driver's license.
Council announced Nine Band Brewing's participation in the Brew Brawl 2015 contest during
North Texas Beer Week.
Executive Session
The Executive Session was not held.
MOTION: Upon a motion made by Councilmember Herald and a second by Mayor Pro Tem Caplinger,
the Council voted seven (7) for and none (0) opposed to adjourn the Regular Meeting of the
Allen City Council at 7:50 p.m. on Tuesday, November 10, 2015. The motion carried.
These "notes approved on the 24" day of November 2015
APPROVED:
Stephen Terrell, MAYOR
ATTEST:
�SZ—
Shelley B. GeoCITY SECRETARY